HomeMy WebLinkAboutAgenda Packet - September 10, 2001 - CC
AGENDA
CITY COUNCIL AND THE
REDEVELOPMENT AGENCY
AZUSA AUDITORIUM MONDAY, SEPTEMBER 10, 2001
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
CRISTINA C. MADRID
MAYOR
DIANE CHAGNON DAVE HARDISON
MAYOR PRO-TEM COUNCILMEMBER
DICK STANFORD JOSEPH R. ROCHA
COUNCILMEMBER COUNCILMEMBER
I. CEREMONIAL
A. Presentation of Certificates of Recognition to all who participated in the Summer Reading Program.
PLEASE NOTE: IF TIME ALLOWS, CITY COUNCIL WILL RECESS TO CLOSED SESSION TO DISCUSS ITEMS LISTED AT
THE END OF THIS AGENDA.
7:30 p.m. - Convene to Regular Meeting of the City Council.
! Call to Order
! Pledge to the Flag
! Invocation - Father David Granadino of Saint Frances of Rome Church.
! Roll Call
II. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker=s questions or comments, shall be handled after the speaker has completed his/her comments.
Public Participation will be limited to sixty (60) minutes time.)
A. Mrs. Linda Bean, Chair of the Azusa Golden Days Committee, to address Council to provide an update
on Azusa Golden Days events.
III. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF
A. Consideration of setting a date, time and place for conducting interviews for various City Boards and
Commissions.
IV. SCHEDULED ITEMS
A. City Take-Home Vehicle Policy. Attached to the staff report is the administrative policy which covers
the process and requirements for consideration of issuance of a take-home vehicle policy.
Recommendation: Adopt the administrative policy for the issuance of take-home vehicles.
B. Proposed Ordinance Regarding Procedures for Processing Claims Against the City. The City
Attorney has prepared a draft ordinance for establishing claims procedures for the City of Azusa.
Recommendation: Waive further reading and introduce the proposed Ordinance.
C. Agreement with the Azusa Chamber of Commerce. The Agreement is for Business Development and
Community Promotion for the City of Azusa. Recommendation: Approve the Agreement.
V. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under
SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Plans and Specifications for City-Wide Concrete Improvements. This is the City=s annual Concrete
Improvements project where raised sidewalks, broken curb and gutter, and other miscellaneous
concrete repairs are implemented. Recommendation: Approve the plans and specifications for the
project and authorize the City Clerk=s Office to advertise for bids.
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C. Plans, Specifications and Funding Agreement for Eleventh and First Street Rehabilitation. This project
will rehabilitate the pavement on both Eleventh and First Streets within the limits as described in staff
report. Recommendation: Approve the plans and specifications for the project, the funding
Agreement between CalTrans and Azusa, and authorize the City Clerk=s Office to advertise for bids.
D. Acceptance of Permanent Easement on 236 N. Viceroy. Recommendation: Adopt Resolution No. 01-
C92, accepting the grant of a four-foot easement from the property owner at 236 N. Viceroy.
E. Purchase of Heavy Equipment from John Deere Company under California Multiple Awards Schedule
(CMAS). Existing backhoes and loader have passed their useful lives. Recommendation: Waive formal
sealed bids in accordance with the Azusa Municipal Code, since Coastline Equipment vendor for John
Deere Company is covered under the California Multiple Award Schedule (CMAS) agreement number 4-
01-38-0012A, and approve the purchase of two backhoes, one front end loader, and a skid steer (bobcat)
for a total price of $231,175.
F. Resolution Approving the Recreation and Parks Department to Apply for Funds for the Roberti-
Z=Berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean
Water, Clean Air, and Coastal Protection Bond Act of 2000. Recommendation: Adopt Resolution No.
01-C93.
G. Purchase of Underground Copper Cable. Central Stores requires additional Primary underground
copper cable for the AAzusa Pump Wells #11 & #12" in Azusa Canyon. There was also an urgent need to
purchase copper cable for use at the Spreading Grounds. Recommendation: In accordance with the
Bidding and Contracting, and other Purchases of Supplies and Equipment section of the Azusa Municipal
Code, approve the issuance of a purchase order in an amount not-to-exceed $42, 015 to Hendrix Wire and
Cable, and the urgent purchase of 5,000 ft of the same from King Wire in the amount of $13,230.
H. Human Resources Action Items. Recommendation: Approve.
Merit Increase and/or regular appointments: H. Quintero, I. Bonsangue, and S. Kenoyer.
I. Notice of Completion and Project Acceptance for Alley Reconstruction Project. In accordance with the
plans and specifications, EC Construction completed pavement reconstruction project in the alleys that
are bounded by Vernon, McKeever, Crescent and 11th Streets. Recommendation: Accept the project as
complete, approve the Notice of Completion and approve the final contract price of $78,978.41 with an
increase of $8,578.41 over the original allocated budget.
J. Amendment to the Independent Cities Risk Management Authority Joint Powers Agreement. The
Amendment is to admit the membership of the City of Palm Springs to ICRMA JPA. Recommendation:
Adopt Resolution No. 01-C94.
K. Two Separate Resolutions Authorizing Payment of Warrants by the City. Recommendation: Adopt
Resolution Nos. 01-C95 and 01-C96.
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CONVENE AS THE REDEVELOPMENT AGENCY.
VI. REDEVELOPMENT AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL
CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Resolution Providing Evidence of Receipt of a Preliminary Plan, Establishing the Base Year for the
Added Redevelopment Project Area, and Authorizing the Filing of the Statement of Preparation of a
Redevelopment Plan Amendment. Recommendation: Adopt Resolution No. 01-R29.
C. Two Separate Resolutions Authorizing Payment of Warrants by the Agency. Recommendation:
Adopt Resolution Nos. 01-R30 and 01-R31.
VII. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956.8).
Property Address: 2280 N. San Gabriel Canyon Road, Azusa, CA 91702
Negotiators: Assistant City Manager Person and Cool Water Springs Corp.
Under Negotiation: Terms for lease or sale.
B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956.8).
Property Address: 2350 N. San Gabriel Canyon Road, Azusa, CA 91702
Negotiators: Assistant City Manager Person and Mr. Lin.
Under Negotiation: Terms for lease or sale.
C. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS (Gov. Code Sec. 54956.95). Cemex California
Aggregates, Inc.
D. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS (Gov. Code Sec. 54956.95). Vulcan Materials
Co., CalMat Division.
VIII. ADJOURNMENT
A. Adjourn.
AIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or
time when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.@
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