HomeMy WebLinkAboutD- 4 FY 2002 City Workplan 110EPORT TO BE ATTACHED WILL BE DELIVERED .
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AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER
VIA: RICK COLE, CITY MANAGER
DATE: OCTOBER 15, 2001
SUBJECT: FY 2002 CITY WORKPLAN
RECOMMENDATION
It is recommended City Council receive the FY 2002 City Workplan for review and comment.
BACKGROUND
At the end of FY2001, City Council and staff held a workshop to discuss priority projects for
City staff to work on during FY 2002. At the conclusion of that workshop, staff supplemented
the projects selected by City Council for the workplan with items of significance to each
department.
That compilation of projects is presented for City Council's review and comment. This
workplan format is new. Each project is briefly described and a first quarter (July -
September) status report has been provided. In the second quarter update staff will include
relevant budget information as well as a complete timeline for each project through the end
of the fiscal year.
FISCAL IMPACT •
There is no fiscal impact as a result of this report. ‘e../611, it_e____, may.
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AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER Pip
VIA: RICK COLE, CITY MANAGER
DATE: OCTOBER 15, 2001
SUBJECT: FY 2002 CITY WORKPLAN
RECOMMENDATION
It is recommended City Council receive the FY 2002 City Workplan for review and comment.
BACKGROUND
0—
At the end of FY2001, City Council and staff held a workshop to discuss priority projects for
City staff to work on during FY 2002. At the conclusion of that workshop, staff supplemented
the projects selected by City Council for the workplan with items of significance to each
department.
That compilation of projects is presented for City Council's review and comment. This
workplan format is new. Each project is briefly described and a first quarter (July -
September) status report has been provided. In the second quarter update staff will include
relevant budget information as well as a complete timeline for each project through the end
of the fiscal year.
FISCAL IMPACT
There is no fiscal impact as a result of this report.
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Azusa Advantage
Division: City Manager Team Leader/Member: Cole/Andrews/Quiroz/Cravens/Graf
Brief Description of Project: Program consists of a weekly meeting to highlight and advertise current events in Azusa and
to promote media recognition of Azusa's quality of life improvements.
Funding Source: General Fund Account Number:
First Quarter Status: Weekly meetings ongoing. Public Relations contract with consultant to City Council on October 15,
2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Blue Line
Division: City Manager Team I eader/Memhers' Cnle/Rnicknerl —
Brief Description of Project:Work through the Blue Line subcommittee of the San Gabriel Valley COG to secure funding
and construction of phase II of the Blue Line from Pasadena to Claremont.
Funding Source: Account Number:
First Quarter Status: Public outreach campaign has begun with a City Council presentation scheduled for October 15,and
a community meeting to be scheduled Citizen's Congress scheduled for
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
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Project Name: Cable Programming
Division: City Manager Team 1 Paler/Memhers' Persnn/Ouirni
Brief Description of Project:Expanded use of Channel 12 for advertising events in Azusa.
Funding Source: General Fund Account Number:
First Quarter Status: Meeting with Charter Cable to assess Azusa's ability to use its new studio in Pasadena. Agreement
... reached to film"Azusa Today"every two months consisting of an interview format with Mayor,City Council and staff.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: City Commissions
Division: City Manager Team I Pader/Members' Cnle
Brief Description of Project:Training and recognition program of City Commissioners.
Funding Source: Light Fund Account Number:
First Quarter Status: No activity this quarter.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Ammo
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Civic Auditorium
Division: City Manager Team I eader/Memhers' Person/Ahhanadeh
Brief Description of Project: Capital improvement project to rehabilitate the Azusa Civic Auditorium.
Funding Source: General Fund Account Number:
First Quarter Status: American Craftsmen Corporation currently completing exterior rehabilitation. Completion date of
October 30,2001. Staff will return to City Council for contract to complete interior decorations and rehabilitation in
November,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN --
Project Name: Community Gardens
Division: City Manager Team I earler/Memhers' Cole/Person
Brief Description of Project:Assist community group in establishing a community garden.
Funding Source: Unfunded Account Number:
Rrst Quarter Status: No activity this quarter. Project delayed per direction of City Council.
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Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name:General Plan Update
Division: City Manager Team Leader/Members: Cole/Brucknerl
Brief Description of Project: Comprehensive update of the General Plan using maximized public participation.
Funding Source: General Fund Account Number:
First Quarter Status: Consultants are preparing goals,objectives and policies and have presented the City with their ideas
and concepts.
Second Quarter Status:
.1111.• Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
►w
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Head Start Program Restructuring and Expansion
Division: City Manager Team Leader/Members:Cole/Garcia
Brief Description of Project: Overall restructuring of Head Start program to correct deficiencies and improve customer
service.
Funding Source: Federal Grant Account Number:
First Quarter Status: Interim Director Dorothy Garcia selected. County audit completed and corrections are underway.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
1
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Human Relations Commission
Division: City Manager Team 1 paripr/MPmhprs' Cole/Philak
Brief Description of Project: Commission formed as a result of hate crime incidents committed in the past year. Staffed
by the Police Department,this Commission seeks to find community based solutions to the issue of hate crimes. Technical
assistance has been provided by the Department of Justice and the Los Angeles County Human Relations Commission.
Funding Source: General Fund Account Number:
First Quarter Status: During this quarter, meetings have been conducted.
Second Quarter Status:
•••• Third Quarter Status:
+- Fourth Quarter Status:
Year End Disposition:
�► Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN -
Project Name: Gateway Beautification
Division: City Manager Team Leader/Members: Person
Brief Description of Project: Creation of monument sign at the corner of Azusa and Arrow Hwy.
Funding Source: Light Fund Account Number:
First Quarter Status: City Council has selected Forsight for this art project. Staff is currently preparing service contract
for execution.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: New Library
Division: City Manager Team Leader/Members: Cole/Medina
Brief Description of Project: Construction of a new library based on the successful passage of a bond measure in
November, 2001 and successful application under the State's Proposition 14 funding program.
Funding Source: General Fund Account Number:
First Quarter Status: Bond election set for November 6,2001. Yes on L Committee formed and operating. Consultants
1r.v for state application,architects and bond advisors on board. Election results will determine the next steps of the project.
Second Quarter Status:
Third Quarter Status:
.,.. Fourth Quarter Status:
�.. Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN _
Project Name: Personal Computer Replacement
Division: City Manager Team Leader/Members: Graf
Brief Description of Project:Continued replacement of city pc's.
Funding Source: General Fund Account Number:
First Quarter Status: On schedule. All replacements in place by second quarter.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Quarry Industry
Division: City Manager Team Leader/Members: Person
Brief Description of Project: Push for improved environmental standards and early,realistic reclamation.
Funding Source: Light Fund Account Number:
First Quarter Status:
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Second Quarter Status:
Third Quarter Status:
,,. Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN -
Project Name: San Gabriel River and Mountains Gateway
Division: City Manager Team Leader/Members: Person
Brief Description of Project:Joint project with US Forest Service to create new ranger station and nature interpretative
center.
Funding Source: Proposition 12 Account Number:
First Quarter Status: Concept design in process. Submitting grant applications through Propositions 12 and A.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
-
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: San Gabriel River Bikepath
Division: City Manager Team Leader/Members: Person
Brief Description of Project: Construction of a one mile bike path extension from the end of the existing LA County bike
path to the northern boundary of the City
Funding Source: Proposition A Account Number:
First Quarter Status: $350,000 grant secured through Supervisor Molina's office. Design process in progress with
partnership with Standard Pacific Homes. Researching easement issues with Cal Trans.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
�,• Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Server Replacement
Division: City Manager Team Leader/Members: Graf
Brief Description of Project: Scheduled replacement of obsolete computer servers serving citywide network applications.
Funding Source: General Fund Account Number:
First Quarter Status: On schedule. All scheduled servers to be replaced by second quarter.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
a."
Year End Disposition:
Schedule
u
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Software Upgrades&Licenses
Division:City Manager Team Leader/Members: Graf
Brief Description of Project:Citywide software upgrades and licensing compliance.
Funding Source: General Fund Account Number:
First Quarter Status: On schedule. All upgrades to be completed during second quarter.
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Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
�• Year End Disposition:
�► Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Spreading Basins Landscaping and Bikepaths
Division: City Manager Team Leader/Members: Person _.
Brief Description of Project:Joint project with LA County Public Works to landscape the perimeters of the water spreading
basins and construct bikepaths around them.
Funding Source:Various Grants Account Number:
First Quarter Status: Concept design in process. Submitting grant applications through Propositions 12, 13 and A.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Gra
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Urban Forestry
Division: City Manager Team Leader/Members: Person/Avila
Brief Description of Project: Citywide tree planting program.
Funding Source: Light Fund Account Number:
First Quarter Status: Report to City Council on tree planting activities in October, 2001. Proposed tree ordinance being
ordinance to enable Tree City status.
Second Quarter Status:
Third Quarter Status:
,,. Fourth Quarter Status:
*s. Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Utility Governance
Division: City Manager Team I eM r/MPmhPrs' CbIP/Hcii —
Brief Description of Project:Establishment of the Utility Board(City Council)overseeing Light&Water business activities.d
support.
Funding Source: Light and Water Fund Account Number:
First Quarter Status: Utility Board Ordinances adopted by City Council. Board meeting every fourth Monday of the
month.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
1.4
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Wilderness Park
Division: City Manager Team I Parley/Memhers• Person
Brief Description of Project:Acquisition of river frontage property for the creation of a Wilderness Park.
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Funding Source: Proposition 13. Account Number:
First Quarter Status: $1 million grant secured through the SG River and Mountains Conservancy. 34 acres of pristine river
�.. properties identified and letters of offer to purchase issued to property owners.
Second Quarter Status:
Third Quarter Status:
+�- Fourth Quarter Status:
Year End Disposition:
�-- Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name:Workplan Development and Monitoring
Division: City Manager Team I PaCiPr/MemhPrs' Person
Brief Description of Project: Production of this document with quarterly reporting to City Council.
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Funding Source: Account Number:
First Quarter Status: First report to City Council on October 15,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name:Azusa Pacific University Master Plan
Division: Community Development TPam I Bader/Memhers' RnicknPr
Brief Description of Project:Work with Azusa Pacific University on the creation of their campus masterplan; member of the
Masterplan Committee
Funding Source:General Fund Account Number:
Rrst Quarter Status: Currently evaluating site plan options as prepared by the architect,AC Martin.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Interim Building Design Guidelines
Division: Community Development Team Leader/Members: Onaga
Brief Description of Project: Development of industrial design guidelines for use in reviewing development proposals until
the new Development Code is adopted.
Funding Source: General Fund Account Number:
First Quarter Status: In progress.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
maw
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Interim Housing Element
Division: Community Development Team Leader/Members: Onaga/Brownfield/Bruckner
Brief Description of Project:Preparation and adoption of an Interim Housing Element in advance of the General Plan
update in order to be eligible for a Jobs-Housing Balance Act.
Funding Source:General Fund Account Number:
First Quarter Status: Rstate HCD has reviewed draft and staff is responding to final comments before setting it for public
hearing.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
`► Year End Disposition:
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Monrovia Nursery
Division: Community Development Team Leader/Members: Cole/Brownfield/Bruckner
Brief Description of Project: Prepare a land use and circulation plan for the Monrovia Nursery site to be included in the
General Plan.
Funding Source:General Fund Account Number:
AM IN,
First Quarter Status: Rretained four urban design firms to participate in a design charette. About 150 citizens in the
charette. Plan unveiling by the four firms is scheduled for October 27, 2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
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Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Mountain Cove Implementation
Division: Community Development Team Leader/Members: Bruckner/Onaga
Brief Description of Project: Ensure compliance with mitigation measures and conditions of approval as construction of
Mountain Cove residential project proceeds.
Funding Source:General Fund Account Number:
First Quarter Status: Grading almost completed. First bridge almost complete.Model homes under construction.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
%n Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Neighborhood Improvement Strategy
Division: Community Development Team Leader/Members: D. Rudisell
Brief Description of Project: Focusing the City's resources on specific neighborhoods to obtain maximum visible results.
Funding Source: Account Number:
IMINft
First Quarter Status: City Council has approved new concept plan to establish a multi-disciplinary program within the City
Manager's Office to coordinate the activities of various agencies and departments in establishing work programs for
individual neighborhood improvement zones.
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Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Parkside Phase II
Division: Community Development Team Leader/Members: Bruckner/Onaga
Brief Description of Project: Evaluate and process the second phase of the Parkside residential project.
Funding Source: General Fund Account Number:
• First Quarter Status: Preliminary plans reviewed,and official application forthcoming.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
+. Year End Disposition:
ti. Schedule
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Notes:
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CITY OF AZUSA FY2002 WORKPLAN _
Project Name: Public Art Ordinance
Division: Community Development Team Leader/Members: Onaga
Brief Description of Project:An ordinance to promote the placement of public art in the community by requiring new
development to either contribute to a fund or install public art.
Funding Source:General Fund Account Number:
First Quarter Status: Planning Commission voted to deny because they believe impact fees related to other issues have
higher priority such as traffic impacts,parks,etc. City Council has placed on hold.)
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Alone
Year End Disposition:
Schedule
am.
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Public Counter Modifications
Division: Community Development Team Leader/Members: Bruckner
Brief Description of Project: Modify the public counter area to provide improved customer service and expanded office
space.
Funding Source:General Fund Account Number:
First Quarter Status: Concept plan developed.
Second Quarter Status:
a.-
Third Quarter Status:
-.. Fourth Quarter Status:
Year End Disposition:
Schedule
1A/
a..
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Revised Development Code
Division: Community Development Team Leader/Members: Cole/Bruckner/Brownfield
Brief Description of Project: Revise the entire zoning code to create a development code that is consistent with and
implements the new General Plan.
Funding Source:General Fund Account Number:
First Quarter Status: Initial general chapters being reviewed. Awaiting more progress on the General Plan.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
v
Year End Disposition:
nom
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name:Agency Owned Downtown Property/Downtown Rehabilitation Opportunities
Division: Economic Development Team I earlpr/Memhers• Andrews
Brief Description of Project: Management and disposition of redevelopment agency property for economic development
opportunities.
Funding Source: Account Number:
First Quarter Status: Directed negotiations are nearing completion for the disposition and development of properties
,—. located at 613-615 N.Azusa Avenue and 619—621 N.Azusa Avenue. A request for proposals/qualifications is being
issued for the comprehensive redevelopment of properties located at the s.e.corner of Azusa and Foothill to bring a mixed
use project to that important location. Agency owned property located at 421 N.San Gabriel Blvd is included in the
recommendation for the redevelopment of the former Safeway building located at 429 N.Azusa.
Second Quarter Status:
Third Quarter Status:
- Fourth Quarter Status:
Year End Disposition:
Schedule
•
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Business Retention and Attraction
Division: Economic Development Tpam I Paripr/Memhprs' Antirews -r
Brief Description of Project:Through the Azusa Advantage marketing and promotion program,the Agency staff works
closely with other City departments to promote the City of Azusa within San Gabriel Valley and Southern California.
Advertisement in Business Life Magazine and the Los Angeles Business Journal are among the ways the staff has worked
to get the word out about Azusa.
Funding Source: Account Number:
First Quarter Status: Ongoing meetings with businesses.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Centennial Square/Sav-On Store
Division: Economic Development TPam I Parlpr/MPmherc• Andrewc
Brief Description of Project:Completion and leasing of the property located at the n.w.corner of Azusa and Foothill.
Funding Source: Account Number:
First Quarter Status: Centennial Square Say-On and adjoining fountain completed. Staff is currently co-marketing with
the property owner for the adjoining 2,000 sq.ft.retail/restaurant space,making regular visits to potential candidates.
New property owners,Pioneer French Bakery,are being briefed on the Azusa Advantage.
Second Quarter Status:
... Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
ti.. Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Commercial Rehabilitation Programs
Division: Economic Development Team I PaciPr/Memhprs' Andrews -�
Brief Description of Project:Agency staff actively market and promote façade renovation programs available using sources
of funds from the CDBG Program and the Light and Water Department.
Funding Source: Account Number:
Rrst Quarter Status: Current projects include buildings located at 635 N.Azusa,826 N.Azusa and 124 E.Santa Fe.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Home Loan Housing Rehabilitation Program
Division: Economic Development Team Leader/Members: Andrews
Brief Description of Project:Administration of loan programs for moderate income home owners for the purpose of
rehabilitating their programs such as the HOME Loan Program,the Single Family Housing Grant Program and the Rental
Rehabilitation Rebate Program.
Funding Source: Account Number:
First Quarter Status: No activity this quarter.
Second Quarter Status:
Third Quarter Status:
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Fourth Quarter Status:
•
.., Year End Disposition:
�.- Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN WOO
Project Name: New Supermarket
Division: Economic Development Team Leader/Members: Andrews
Brief Description of Project:This project focuses on identifying candidate sites for the development of a full service
supermarket in Azusa.
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Funding Source: Account Number:
First Quarter Status: Staff is directing its efforts to ensure that a new supermarket use is included as part of the use mix
discussions for the redevelopment of the Foothill Center Shopping Center at Alosta and Citrus. Staff is also exploring
potential candidate sites in the central area of the city.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
MN.
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Redevelopment Project Area Amendment
Division: Economic Development Team Leader/Members: Andrews/Amador
Brief Description of Project:The Project area is proposed to be amended to include important sites with development/
redevelopment opportunities and to restore the Agency's condemnation authority in a few key areas.
Funding Source: Redevelopment Account Number:
First Quarter Status: The City Council/Agency Board has approved the Preliminary Plan,and has authorized staff to
... initiate the consultation process with taxing entities. Final approval is anticipated February 2002.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
�. Year End Disposition:
*-- Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Red Team/Downtown Business Association
Division: Economic Development Team Leader/Members: Andrews/Paz
Brief Description of Project: Collaborative process that works with a downtown committee comprised of property owners
and business owners,and community members for important guidance in the ongoing downtown revitalization effort. The
Downtown Business Association works with staff to complete physical improvements and ongoing marketing and
promotional efforts for downtown.
Funding Source: Account Number:
First Quarter Status: Ongoing meetings with the Red Team and Downtown Business Association.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
mob
Year End Disposition:
MIN
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: University District/Foothill Center
Division: Economic Development Team Leader/Members: Andrews
Brief Description of Project:The goal is to complete the redevelopment of the center itself and to expand the influence of
*-- the center to the adjacent district, providing uses and services for students,faculty and staff of Azusa Pacific University
and Citrus College.
Funding Source: Account Number:
First Quarter Status: Agency staff are working very closely with the property owner and his design team providing input
on a schematic plan for the redevelopment of the existing Foothill Shopping Center. An agreement for the redevelopment
of the center is targeted for the end of the calendar year,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
t,, Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Comprehensive Annual Financial Report
Division: Finance TPam I Parler/MPmhprs• MPrlina/Kpnnvpr
Brief Description of Project:Issuance of audited financial statements and submittal of CAFR to GFOA for award in
Excellence in Financial Reporting.
Funding Source: General Fund Account Number:
First Quarter Status: Finance reconciliation of general ledger completed.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: GASB 34 Implementation
Division: Finance Team Leader/Members: Medina/Kenoyer
Brief Description of Project: Preparing for and implementing GASB Statement No.34 in our financial recording and
reporting
Funding Source: General Fund Account Number:
First Quarter Status: No activity until 2nd quarter.
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Second Quarter Status:
a.-
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Third Quarter Status:
Fourth Quarter Status:
ti. Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Operating and Capital Budget for Fiscal Year 2002-2003
Division: Finance Team Leader/Members: Medina/Kenoyer
Brief Description of Project: Preparing and adopting the FY2002-2003 Operating and Capital Budgets. Also,submittal of
the budget document to GFOA for award in budgeting.
Funding Source:General Fund Account Number:
First Quarter Status: No activity until 3rd quarter.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Azusa Management Academy
Division: Human Resources Team I earier/Memhers' Cross R HR/Risk Mart.Analyst
Brief Description of Project:
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Funding Source: General Fund/HR Dept.Budget Account Number: Unknown
First Quarter Status: Needs Assessment-Identify through Cabinet training topics and/or subjects for
supervisorial/managerial training
Second Quarter Status:
Third Quarter Status
Fourth Quarter Status
Year End Disposition: Continued monitoring and evolution of the Academy. Request additional funding to support the
program and needs based upon assessment.
Ongoing/permanent program
Schedule
IMP Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: INJURY AND ILLNESS PREVENTION PROGRAM(IIPP)
Division: Human Resources Department Team Leader/Members: Cross/Rezentes
Brief Description of Project: Update/Creation of an active Injury and Illness Prevention Program for Azusa.
Funding Source: General Fund/HR Dept. Budget Account Number: Unknown
First Quarter Status: Currently assessing existing dormant IIPP document. Research successful programs in neighboring ...
agencies and through ICRMA.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: Ongoing Program. To become a permanent part of Risk Management for Azusa.
.11111
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: SAFETY COMMITTEE
Division: Human Resources Department Team Leader/Members: Cross/Rezentes
Brief Description of Project: Creation of a Safety Committee to establish regular standards and resources for a pro-active
risk management approach. Used to monitor safe work conditions and as a resource for staff and departments. In
support of the Injury and Illness Prevention Program(IIPP)also being established.
Funding Source: General Fund/HR Department Account Number: Unknown
First Quarter Status: Activity begins in 2nd quarter.
Second Quarter Status
Third Quarter Status
Fourth Quarter Status:.
►.� Year End Disposition: Ongoing Committee. Meet on a regular basis and expand coverage of topics,goals and trainings.
Expand network and pro-active approach.
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN _
Project Name: SAFETY NEWSLETTER
Division: Human Resources Department Team Leader/Members: Cross/Rezentes
Brief Description of Project: Creation and regular distribution of a Safety Newsletter. The Newsletter will incorporate
Safety, Risk Mgt.,Training and Wellness. Artides,tips,resources and topics of interest for Azusa staff to utilize and read.
To be distributed quarterly.
Funding Source: General Fund/HR Department Budget Account Number:Unknown
First Quarter Status: Activity begins in 2nd quarter.
Second Quarter Status:
aft
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: Ongoing newsletter. Expand as resources allow. Issued through HR Department Quarterly.
MIN
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Computer Literacy
Division: Library Tpam I Parser/Memhprs' I pw/Shahsavari
Brief Description of Project:Computer literacy programs for adults and a senior computer club to be established. Library
staff to provide opportunities for literacy tutors to be trained on incorporating the Internet into instruction. Staff to work
with Recreation and Head Start to assist them in providing computer literacy opportunities for youth and parents.
Funding Source: General Fund Account Number:
First Quarter Status:
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: The Youth Services Librarian will meet with the school principals in May of next year and plan to
add two more schools to our regular class visits to the library. This will add 50 class visits from September 2002 to June
of 2003.
Schedule
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CITY OF AZUSA FY2002 WORKPLAN Amin
Project Name: Expand Outreach Program
Division: Library Team Leader/Members: Levy/Shahsavari „r
Brief Description of Project: Expand the school outreach program to include more schools in the program
Funding Source: General Fund Account Number:
First Quarter Status: Planned and started a total of 234 class visits to the library from 5 elementary schools plus Head
Start.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: The Youth Services Librarian will meet with the school principals in May of next year and plan to
add two more schools to our regular class visits to the library. This will add 50 class visits from September 2002 to June
of 2003.
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: City Park Picnic Shelters
Division: Parks and Recreation Team I Parier/MPmherc• Noriena
Brief Description of Project:Construction of new picnic shelters at City Park.
Funding Source: Proposition 12 Account Number:
First Quarter Status: Awaiting receipt of Proposition 12 funds from the State.
Second Quarter Status:
Third Quarter Status:
._ Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Memorial Park Northwest Field Turf and Fencing
Division: Parks and Recreation Team Leader/Members: Noriega wan
Brief Description of Project: Replace remaining old fencing and turn at Memorial Park.
Funding Source: Proposition 12 Account Number:
Awn
First Quarter Status: Awaiting receipt of Proposition 12 funds from the State.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
AN,
Schedule
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Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Memorial Park Restroom
Division: Parks and Recreation Team Leader/Members: Noriega
Brief Description of Project:Construction of new restrooms at Memorial Park.
Funding Source: Proposition 12 Account Number:
First Quarter Status: Awaiting receipt of Proposition 12 funds from the State.
Second Quarter Status:
Third Quarter Status:
... Fourth Quarter Status:
►+ Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Parks Master Plan
Division: Parks&Recreation Team Leader/Members: Noriega ...
Brief Description of Project: Development of a citywide comprehensive parks master plan.
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Funding Source: General Fund Account Number:
a
First Quarter Status: Consultant selected. Negotiations for contract not to exceed$90,000 concluded.
Second Quarter Status:
a
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
r
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Resurface Courts at Memorial,Northside and Slauson Parks
Division: Parks and Recreation Team Leader/Members: Noriega
Brief Description of Project: Resurfacing of tennis and basketball courts at Memorial,Northside and Slauson Parks.
Funding Source: Proposition 12 Account Number:
First Quarter Status: Awaiting receipt of Proposition 12 funds from the State.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
.. Year End Disposition:
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Skateboard Park
Division: Parks&Recreation Team Leader/Members:Jacobs
Brief Description of Project: Design and construction of a new skate park at Memorial Park
Funding Source: General Fund, Prop 12 and Private Account Number:
First Quarter Status: Consultant selected and preliminary design work completed. Fundraising in progress.
Second Quarter Status:
a
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Zacatecas Park Picnic Shelters
Division: Parks and Recreation Team Leader/Members: Noriega
Brief Description of Project: Construction of new picnic shelter at Zacatecas Park.
Funding Source: Proposition 12 Account Number:
First Quarter Status: Awaiting receipt of Proposition 12 funds from the State.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Bicycle Patrols
Division: Police Department TPam I Paripr/Memhprs' C'hipf Kinn Davis -�
Brief Description of Project: Bicycle unit provides high profile patrol services throughout the City of Azusa by means of
bicycle.This offers officers increased accessibility in a variety of field settings,including alleys,apartment complexes and
shopping centers.
Funding Source: General Fund/Fund Raising Efforts Account Number: N/A
Rrst Quarter Status: Fund-raising began for bicycle unit by hosting a golf tournament.
Second Quarter Status:.
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: Bicycle patrol unit established,team members selected and patrols established.
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Schedule:
September 2001 Fund-raising golf tournament held
November 2001 Selection of bicycle team members
December 2001 Limited patrols begin
Spring 2002 Establish full-time bike unit
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Community Academy
Division: Police Department Team I Parler/MPmhers' Davis/Collins
Brief Description of Project: Eleven week community policing program designed to bring residents into the Police
Department for an inside look and actual hands-on experience of police procedures and tactics.
Funding Source: Light Fund Account Number:
First Quarter Status: Next Community Academy scheduled for Spring 2002.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN -
Project Name: Community Oriented Policing and Problem Solving
Division: Police Department Team Leader/Members: Chief Davis
Brief Description of Project: Implement a Community Oriented Policing and Problem Solving(COPPS)philosophy for
delivering police services. Characteristics of a successful implementation include close ties between the city residents and
the police department together with continuous proactive policing and problem solving measures targeted at solving
quality of life and crime problems. —
Funding SourceGeneral Fund and Grants Account Number:
First Quarter Status: Begin discussions within the the Police Department regarding current delivery of services. COPPS
philosophy,and how COPPS would look in Azusa. Recruit for two new Lieutenant positions in order to create a total of 3
lieutenant positions in the patrol force. These key management positions will provide depth for COPPS organization and
implementation. Recruit to fill open Advministrative Services Manager,Sergeant,Office and support positions. Continue
to look for problem solving projects/opportunities.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: DARE Program
Division: Police Department Team I earier/Memherc' f)avic
Brief Description of Project: Program teaches drug and alcohol resistance skills to fifth graders in Azusa Schools.
Funding Source: School district/Asset Seizure/General Account Number:
First Quarter Status: Attendance of new DARE Officer at training class and order supplies for school year.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Foothill Air Support Team
Division: Police Department Team Leader/Members: Chief King Davis
Brief Description of Project Helicopter air support and patrol services provided through joint powers agreement between
the cities of Alhambra,Arcadia,Azusa,Covina, Monrovia,Pasadena,and West Covina.
Funding Source: Brulte Fund/General Fund Account Number:
First Quarter Status: Air support services in operation Friday and Saturday nights from 4:00pm until 12:00am.
Second Quarter Status:
alaft
Third Quarter Status:
AMR
Fourth Quarter Status:
i
Year End Disposition:
Schedule
Helicopter patrols and air support services on Friday and Saturday evenings from 4:00pm until 12:00am throughout the
year.Summer hours may vary depending on JPA needs.
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Lucent Technology Police System Implementation
Division: Police Department Team Leader/Members: B.Garcia/L.Wofford
Brief Description of Project: Computer Aided Dispatch(CAD),Records Management System(RMS)and patrol unit mobile
— laptop computer integrated hardware and software system designed to improve overall efficiency of Police Department.
Funding Source: Account Number:
First Quarter Status: CAD system in acceptance phase. RMS installation and testing occurring. Laptops in patrol units
beginning wireless communications and software testing.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Traffic Safety Enhancements
Division: Police Department Team Leader/Members Chief King Davis
Brief Description of Project Enhanced traffic safety programs in elementary schools,increased enforcement in high traffic
areas,and improved investigations through follow-up investigations.Addition of a traffic supervisor to provide the
appropriate level of leadership and guidance to the motor officers and parking enforcement personnel.
Funding Source: General Fund Account Number:
AMR
First Quarter Status Selection and installation of new traffic bureau supervisor.Increased traffic enforcement throughout
the city and specifically targeting school zones during school hours.
Second Quarter Status: .
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition: Traffic safety is enhanced through increased enforcement and education of children and adults in
bicycle,skateboard,scooter and pedestrian safety.
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Alley Reconstruction
Division: Public Works Tpam I paripr/Memhprs' Ahha7adari
Brief Description of Project: Reconstruct alleys bounded by McKeever/Enic from 11th to 10th,McKeever/Enid from SOI to
Crescent,Enid/Orange from 11th to 10th and Enid/Orange from 10th to Crescent.
Funding Source: General Fund Account Number:
First Quarter Status: Underway.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Citywide New Sidewalks
Division: Public Works Team I earler/Memhers' Ahhamdah
Brief Description of Project:Installation of new sidewalks.
Funding Source: General Fund Account Number:
First Quarter Status: Contract award to City Council on October 15,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Eleventh Street Rehabilitation
Division: Public Works Team Leader/Members:Abbazadah
Brief Description of Project:Asphalt/concrete overlay on Eleventh Street.
Funding Source: Gas Tax Account Number:
First Quarter Status: Bid opening scheduled for November 6,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN _
Project Name: First Street Rehabilitation
Division: Public Works Team Leader/Members: Person/Avila
Brief Description of Project: Asphalt and concrete overlay of First Street.
Funding Source: Gas Tax T I Account Number:
First Quarter Status: Bid opening scheduled for November 6,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
a
Schedule
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Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Replacement of Traffic Signal Lights
Division: Public Works Team Leader/Members:Abbazadad
Brief Description of Project: Replace existing green and amber traffic signal lights with LED lights for reduced energy costs.
Funding Source: Account Number:
First Quarter Status: Underway.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Roof Replacements
Division: Public Works Team Leader/Members: Abbazadah �.
Brief Description of Project: Replacement of various roofs on city yard buildings.
Funding Source: General/Public Benefit/Light Funds Account Number:
i
First Quarter Status: Completed.
Second Quarter Status:
a
Third Quarter Status:
Fourth Quarter Status:
i
Year End Disposition:
Schedule
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Notes:
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CITY OF AZUSA FY2002 WORKPLAN
Project Name: Sewer Master Plan Update
Division: Public Works Team Leader/Members:Abbazadah
Brief Description of Project: Production of a comprehensive citywide sewer master plan.
Funding Source: Sewer Fund Account Number:
First Quarter Status: 80%complete. Expected completion date in December,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Traffic Signal Improvements at Vernon and Second
Division: Public Works Team Leader/Members: Abbazadad
Brief Description of Project: Replace traffic signal at Vernon and Second to replace obsolete and failing equipment.
Funding Source: General Fund Account Number:
First Quarter Status: Underway.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Two-Way Azusa and San Gabriel Avenues
Division: Public Works Team Leader/Members: Abbazadah
Brief Description of Project: Redirecting one way traffic on both Azusa and San Gabriel Avenues to two-way.
Funding Source: MTA Grant Account Number:
First Quarter Status: Project on hold pending Metropolitan Transit Authority Call for Projects.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
Notes:
CITY OF AZUSA FY2002 WORKPLAN
Project Name: Various Street Improvements
Division: Public Works Team I eider/Memhers' Ahhamdarl —�
Brief Description of Project: Repair of Vincent from Gladstone to Newburgh,Azusa Lane from Azusa Avenue to east end,
Kirkwall from Vincent to east end,Ninth Street from Vernon to east end and Third Street from Pasadena to Coney.
Funding Source: Gas Tax Account Number:
First Quarter Status: Bid opening scheduled for November 6,2001.
Second Quarter Status:
Third Quarter Status:
Fourth Quarter Status:
Year End Disposition:
Schedule
IMMO
Notes: