HomeMy WebLinkAboutD-5 Purchase of Computer Hardware from Hewlett Packard for Upgrade z//g76Z
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04,4011
AZUSA
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER Rite
DATE: FEBRUARY 19, 2002
SUBJECT: PURCHASE OF COMPUTER HARDWARE FROM HEWLETT PACKARDFOR
UPGRADE OF THE CITY'S FINANCE SYSTEM IN AN AMOUNT NOT TO
EXCEED $96,000
RECOMMENDATION
It is recommended that the City Council approve the purchase of hardware from
Hewlett Packard per attached configuration; per municipal code 2-523 (b) hardware
purchase and 2-523 (c), No Competitive Market; Total hardware purchase amount
not to exceed $96,000.
BACKGROUND
The City currently has a 20-user license for use of the financial system. When this
system was purchased four years ago it was not configured for citywide deployment
of on-line purchasing, cash receipting, budget and inquiry. Since the installation of the
system City wide deployment has taken place-allowing users in many departments
access to on-line purchasing and approvals, budget information and inquiry, because
of this we continue to have system bottlenecks, and users sometimes have limited
access.
In addition to the upgrade a web-based interface for the software will be
implemented, which will allow for web based time card entry, and several other
features including a user-friendly interface via a browser. A workflow module is also
included, which will facilitate the routing of processes within the finance system to the
appropriate users.
Server life expectancy per the Information Technology Master Plan, calls for server
replacement to begin with a 4-year life cycle. The server is being replaced in
accordance with this replacement policy.
In order to continue to allow for deployment of the current features, decrease the
existing bottleneck and allow for expansion the user license must be increased and
hardware must be upgraded.
FISCAL IMPACT
This project is budgeted for in the 2001-2002 CIP in the amount of $125,000.
Staff will be requesting additional funding in the 2002-2003 CIP for the following
items, 20 additional user licenses for Bi-tech systems, in the amount of $75,775, the
purchase of Netsight from Bi-Tech Software, in the amount of $34,084 the upgrade
of the Informix database engine and Micro Focus Cobol for the additional user
licensing from Bi-Tech Software in the amount of $24,500. The total project amount
for hardware and software is not to exceed $230,000.