HomeMy WebLinkAboutM- 4 Waiving of Formal Bidding and Awarding Purchase of 122 Microsoft Office Software •
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER rtir
DATE: APRIL 1, 2002
SUBJECT: WAIVING OF FORMAL BIDDING AND AWARD PURCHASE OF 122 MICROSOFT OFFICE
SOFTWARE LICENSES TO COMPUTER DISCOUNT WAREHOUSE/MICROSOFT CORPORATION
UNDER THE CALIFORNIA MULTIPLE AWARDS SCHEDULE (CMAS)
RECOMMENDATION
It is recommended that the City Council:
1. Waive formal sealed bids in accordance with Azusa Municipal Code Section 2-522 section C due to the
fact that this Microsoft purchase is covered under the California Multiple Award Schedule CMAS agreement
which allow cities to waive formal bidding, and;
2. Approve the purchase of 122 Software Licenses for Microsoft Office Standard and Professional, as
configured in attached quote, from Computer Discount Warehouse, purchase price (including tax) is
$33,941.00, shipping not included.
BACKGROUND
The City has made a policy decision to standardize its desktop office software to Microsoft products in
order to achieve efficiencies and long term cost savings. The current environment forces staff members to
convert documents, databases, spreadsheets, etc. from a variety of differing products making the
conversion work as well as opening the applications at the receiving end difficult if not impossible. This
policy decision dictates that as many computers as fiscally feasible be converted from competing software
products to Microsoft's Office Suite (Word, Excel, PowerPoint and Access).
This action will enable the City to license 122 additional computers with Microsoft products. This purchase
will license all desktops in the city, except for the Light and Water Department.
FISCAL IMPACT
There is $36,000 available in the 2002 Capital Improvement Projects Budget o cover this expense (Software
Upgrades and Licenses #93001A) WAd—,
Ann Graf- Microsoft CMAS Select Office X Page 1
From: <jeffpea@cdwg.com>
To: <agraf@ci.azusa.ca.us>
Date: 3/20/02 11:53AM
Subject: Microsoft CMAS Select Office X
Ann -- Here is the price quote for the Microsoft CMAS Select
Office XP software that you requested. This includes the
Upgrade Advantage licensing for your previouse versions of
Office.
If any changes are needed, please let me know.
Thanks for choosing CDW-G!
Jeff Pearson
Toll Free: 877-325-7585
This e-mail best viewed in a fixed font such as Courier.
ANN GRAF-GAYNOR
Thank you for choosing CDW-G for your computing needs. Following are
the details of your quote.
Quote Date: 3/15/2002
Quote Number: GM21231
P.O. Number: CMAS SELECT-OQUOTE
Payment Terms: Request Terms
Shipped Via: DROP SHIP-GROUND
QTY. ITEM NO. DESCRIPTION/MFG. PART NUMBER UNIT PRICE EXT. PRICE
1 316955 MS SLD OFFICE XP 257.00 257.00
MLD-021-04920
1 295892 MS SLD OFFICE XP PRO 309.50 309.50
MLD-269-04652
1 277398 MS SLD OFFICE UPG ADV 196.00 196.00
MLD-021-00996
1 277396 MS SLD OFFICE PRO UPG ADV 246.00 246.00
MLD-269-00752
Subtotal 1,008.50
Sales Tax 83.21
Freight .00
Total 1,091.71
Ship To: Bill To:
CITY OF AZUSA ANN GRAF-GAYNOR
213 E FOOTHILL BLVD 213 E FOOTHILL BLVD
ANN GRAF-GAYNOR AZUSA CA 91702-2514
AZUSA CA 91702-2514
Ann Graf- Microsoft CMAS Select Office X Page 2
If you find any discrepancies or I can be of further assistance,
please feel free to contact me.
JEFF PEARSON
Direct line: 8773257585
Fax Number: 8473718966
E-Mail: jeffpea@cdwg.com
CDW-G (r)
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