HomeMy WebLinkAboutL- 4 Waiving of formal Bidding and Award Purchase of 20 PC's to Compaq 4
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER fie
.-
DATE: APRIL 1, 2002
SUBJECT: WAIVING OF FORMAL BIDDING AND AWARD PURCHASE OF 20 PC'S TO COMPAQ
COMPUTER CORPORATION UNDER CALIFORNIA MULTIPLE AWARDS SCHEDULE (CMAS)
RECOMMENDATION
It is recommended that the City Counci:
1. Waive formal sealed bids in accordance with Azusa Municipal Code Section 2-522 section C due to
the fact that Compaq is covered under the California Multiple Award Schedule CMAS agreement number 3-
95-70-0110A which allows cities to waive formal bidding, and;
2. Approve the purchase of 20 Personal Computers, as configured in attached quote, from Compaq
Computer Corporation. Total purchase price (including tax) is $ 23,755.00.
BACKGROUND
Each year, the City's Information Services staff develops plans for the orderly rotation of computer
hardware. Since 1996 the staff has been rotating out and retiring antiquated hardware. This effort has
succeeded in standardizing most of the PCs throughout all departments, but given the large number of
computers at the City, pockets of outdated equipment still remain, and some departments are not
adequately connected with little or no equipment.
Part of the Information Technology Master Plan, is to address areas with low-end or no computers ,and
realign PC replacement with PC life cycle through the CIP. Given the high total cost of ownership and the
rapid obsolescence of the PC's, replacements were initially planned over a 3-year life cycle. By relocating
PC's and printers across departments/users as we procure new systems, we have been able to achieve
optimal usage of the equipment and extend the life of the PC's to 4 years in most cases. Thus on an average
one fourth of City PC's need to be replaced every year to in order to keep performance and reliability to a
minimum standard.
FISCAL IMPACT
$40,000 for this purchase is available in the 2002 Capital Improvements Project budget (Personal Computer
Replacement #93000C). Any remaining balance will be used for additional PC purchases in this fi ca year.
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• Product Search/Compare Quote ID 19907
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Fast Add Summary Unit Cost Quantity Price
s. Retrieve Saved Quote Part No. :470023-467 $1,021.00 20 $20,420.00
Order History Evo D300 CMT Series Pentium®IV 1.7GHz
D. Order Status 845/40.0
Intel®Pentium®IV 1.7 GHz
• FeedBack 400 MHz Front Side Bus
D. Security 256KB Integrated Standard L2 ECC Cache
Intel®845 Chipset
Business Leasing Options 40.0GB 5400 rpm QS!SMART III Ultra
ATA/100
SignUp 256MB Standard RAM
For Email Updates Integrated Intel®PRO/100 VM Network
Store Front for Connection
US Customers Only Lucent V.90 56K PCI Modem
NVIDIA Vanta 16MB 4X AGP
48X Max CD-ROM
Microsoft®Windows®2000/XP ready
Microsoft®Windows®Office XP SBE
1.44 MB Diskette Drive
Intelligent Manageability
Scroll Mouse(carbon)
Part No. :401461-002 $76.00 20 $1,520.00
CarePaq 3Y 9X5 ND DESKTOP NO
MONITOR
Subtotal: $21,940.00
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RESOLUTION NO.
A RESOLUTION OF THE CITY OUNCIL
OF THE CITY OF AZUSA WAIVING
GARAGE OR LAWN SALE PERMIT
FEES FOR RESIDENTS THE LAST
WEEK-END OF APRIL, 2002, IN
CONJUNCTION WITH "AZUSA SPRING
CLEANING MONTH"
WHEREAS, on April 1, 2002, the Azusa City Council proclaimed and
declared that the month of April, 2002, is"Azusa Spring Cleaning Month"; and
WHEREAS, it is the City Council's goal to facilitate city-wide efforts to
help neighborhoods, and residents renew their commitment to home, and neighborhood
values with the advent of Azusa Spring Cleaning Month; and
WHEREAS, the conduct of a garage or yard sale to clear homes of cast-
off items, or items no longer needed or used, is a means of disposing of these items; and
WHEREAS, Azusa Municipal Code Article VIII, Section 18-531,
establishes a permit requirement for residents to conduct garage or lawn sales, and the
payment of a fee as provided for and set forth in Division 3 of Article VI of Chapter 2 of
the Azusa Municipal; and
WHEREAS, the City Council is desirous of allowing residents within the
city to participate in Azusa Spring Cleaning Month by waiving garage and yard sale
permit fees on the last weekend in April, 2002.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF AZUSA AS FOLLOWS:
SECTION 1. The garage and yard sale permit fee as provided for in
Azusa Municipal Code, Article VIII, Section 18-531, shall be suspended
for all residential garage and yard sales on April 27th and 28th, 2002.
SECTION 2. The City Clerk shall certify the adoption of this resolution.
•
PASSED, APPROVED AND ADOPTED this 17th day of February, 1998.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the City Council of the City of Azusa, at a regular meeting thereof, held on the 1st day of
April, 2002, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK