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Home My WebLink AboutK- 6 Purchase of wood Poles yrAll qv A 4-<" ilk • i" .14‘6t,i, WO" ZUS CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL FROM: MARCIE MEDINA, DIRECTOR OF FINANCE (Ni` VIA: RICK COLE, CITY MANAGER '2 r- '` DATE: MAY 6, 2002 SUBJECT: PURCHASE OF WOOD POLES RECOMMENDATION It is recommended that in accordance with Section 2-518(b), under Article VII, Bidding and Contracting, of the Azusa Municipal Code, Council approve the issuance of a purchase order to North Pacific Group, Inc. of Portland, OR in an amount not to exceed $16,200. BACKGROUND The City Stocks in its inventory, wood poles which are used to support overhead power lines. These poles come in lengths of between 35' and 55', and are classified as "class 1,2,or 3". A class 1 pole is nearly perfectly straight without any cracks or splits, or other flaws. Class 2 poles are almost as good, perhaps with a few minor flaws, but considerably less expensive. Class 3 poles tend to be warped, twisted, and may even have cracks and splits in them, making them weaker and thereby less likely to be able to support the weight of heavy pole mounted transformers, although they are less expensive than class 2 poles. The Light Division generally opts for the class 2 poles, because they are the better value. In their ongoing effort to assure that the wood poles throughout the city are safe, the Light Division periodically replaces older weaker poles with new ones. n '1 • Honorable Mayor and Members of the Council May 6, 2002 Page 2 FINDINGS Purchasing solicited written quotations from three known suppliers of wood poles. Quotes were submitted by all three, and are listed below, in terms of total price including sales tax and freight charges to the City of Azusa. Vendor Location Price Lead Time North Pacific Group, Inc. Portland, OR $16,190.95 4 weeks or sooner Arizona Pacific Wood Eloy, AZ $16,789.57 3 weeks Preserving Co. J.H. Baxter San Mateo, CA $18,578.94 4 weeks FISCAL IMPACT There is no fiscal impact to the General Fund, as the poles will be purchased under Stores Inventory account number 33000000001601, then will be charged to the appropriate Light Division account as they are checked out of Stores. CITY OF AZUSA SUMMARY OF REQUISITION QUOTATIONS FOR SUPPLIES & EQUIPMENT PROCEDURE: Purchase requisitions may be written as follows: A) Up to $1999.99 - no quotations or this form needed - Dept. Head approval required B) $2,000 to $4,999.99 - Three (3) telephone quotes & Dept. Head approval - see below C) $5,000 to $9,999.99 - Three (3) written quotes & City Manager approval - see below D) over $10,000 - formal bids - City Council approval - see below E) Enter vendor selected F) Justification, if needed CITY ORD. #2206 G) Preparer's Name For Bid by Azusa Bus. Deduct 1% B. $2,000 to $4,999.99 - 3 telephone quotations & Dept. Head approval Of Taxable: 1. Bidder Net Price: $ $ 2. Bidder Net Price: $ $ 3. Bidder Net Price: $ $ C. $5,000 to $9,999.99 - 3 written quotations - City Manager approval - see attached D. over $10,000 - formal bids - City Council approval - see attached 1. Bidder North Pacific Group, Inc. Net Price: $14,957.00 $ P.O. Box 4800 Portland, OR 97208-4800 1,233.95 16,190.95 2. Bidder Arizona Pacific Wood Preserving Co. Net Price: $15,510.00 $ P.O. Box 968 Eloy, AZ 85231 1,279.57 16,789.57 3. Bidder J.H. Baxter Net Price: $17,163.00 $ P.O. Box 5902 San Mateo, CA 94402-0902 1,415.94 18,578.94 E. Purchase requisition awarded to: North Pacific Group, Inc. F. Justification for other than low bid or less than three quotations: G. Form completed by: Charles Alvarez Jr. , Storekeeper Signed: (Department Head) Approved: (Purchasing Agent) *attach form to requisition Signed: (City Manager) *** FOR INTERNAL USE ONLY PO # : ***** W O R K S H E E T * CITY OF AZUSA PR # : R05945 TO: SHIP TO: NORTH PACIFIC LUMBER CO. Central Receiving P. O. BOX 3915 809 NORTH ANGELENO AVENUE PORTLAND, OR 97208 AZUSA, CA 91702 Vendor ID Department Date Required Print Date V03065 STORES 05/23/02 YES 04/16/02 NET 30 Kevin Royal ITEM # QTY UNITS DESCRIPTION UNIT PRICE EXTENDED PRICE 0001 5 EA POLE-#2, 35 ' , douglas fir 259 . 00 1, 295 . 00 pressure treated w/copper napthenate, framing spec . per So.Cal Edison, (13342) 3300000000-1601 1, 295 . 00 0002 10 EA POLE-#2 , 45 ' , douglas fir 401 . 00 4 , 010 . 00 pressure treated w/copper napthenate, framing spec . per So. Cal Edison, (13362) 3300000000-1601 4 , 010 . 00 0003 18 EA POLE-#2, 40" , douglas fir 348 . 00 6, 264 . 00 pressure treated w/copper napthenate, framing spec . per So. Cal Edison, (13350) 3300000000-1601 6, 264 . 00 0004 7 EA POLE-#2 , 50 ' ,douglas fir 484 . 00 3 , 388 . 00 pressure treated w/copper napthenate, framing spec . per So. Cal Edison, (13372) 3300000000-1601 3 , 388 . 00 Tax 1, 233 . 96 TOTAL $ 16, 190 . 96 NOR PAC 4/9/2002 10: 33 PAGE 1/1 RightFax North Pacific Group, Inc. Facsimile Transmission To: Name: CHARLES Company: CITY OF AZUSA Fax Number: 1-6626-812-5152 Voice Phone: 1-626-812-5250 From: Name: Kevin Royal Fax Number: 1-503-238-2642 Voice Phone: 1-800-588-3503 , Fax Notes: Good morning! wanted to get these prices off to you as I will be out of the office for the next few days. We are offering Douglas Fir poles per your specifications. All poles will be treated with Copper Naphthenate per AWPA standards. All prices are delivered and unloaded your racks in Azusa. 5 pcs 2/35 ® $259.00 18 pcs 2/40 7 $348.00 10 pcs 2/45 ® $401.00 pos 2/50 $484.00 Shipment: 4 weeks or sooner Terms: net 30 days We appreciate the oppurtunity to bid on your pole requirements. Please feel free to give us a call if you have any questions. Look forward to the pleasure of supplying this material. Thanks Kevin Date and time of transmission: Tuesday, April 09, 2002 10:32 :32 AM Number of pages including this cover sheet: 01 FAX NO. : 5305347357 Apr. 09 2002 01:04PM P: :IC WOOD PRESERVING COMPANIES 02 .;uote __ Saies Order AZUSA _ Contact Nla,ne CHARLES ALVAREZ Jr PWPB 2 5250 Fax 626 / 812 5152 P O. #_ APWP_ - MORRIS PWC_ N\NP X PWPC Y OF AZUSA Shipping Address TBA y N. ANGELENO AVE. .. - -- SA, CA. 91702 _ AZUSA, CA. COPPER TSO STOCK/PURCHASE Treatment NAPHTHENATE Terms ET SpeciesDOUGLAS FIR __ No Freight Paid ey NWP Inspection PLANT QUANTITY - ITEM NO. _. . PRICE _ -__ 5 PCS. $ 308.00/EACH 18 PCS. $ 364.00/EACH c /45' 0 PCS $ 417.00/EACH CLASS 2/50' 7 PCS. $ 464.00/EACH SPECIAL INSTRUCTIONS . Ship Date _ 3 /WEEKS/ARO _ Total Amt. of Material $ Freight $ Truck SELF LINLOADER Tax $ * *BILL THIS AMOUNT* * S. .— Rail Prices Quoted Are Good For le Days - -Au. MATERIAL SUBJECT TO PRIOR SALE* • ` - a I r_pF_AZUSA CSTORES�'' 626 612 3132 t ooP. e . ?ROM THE CITY OF AZUSA PAGE 1 of I -ENO AVE. 1FORNIA 91702 REQUEST FOR QUOTATION FROM THE PURCHASING DIVISION OF THE CITY OF AZUSA PHONE # (626)812.5250 FAX#(626)812-5152 Dean Rogers J.H. Barter PHONE NUMBER 1.800.780.7073 tries Alvarez FAX 1.650.349,8600 DATE 04-09-02 DOTE DELIVERED PRICE AND AVAILABILITY ON THE FOLLOWING: - UNIT DESCRIPTION UNIT PRICE EA Pole-class 2,35',douglas fir, PENTA pressure treated W/soppernaptkoriateit $316.00 framing spec.per So. Cal Edison EA Pole-class 2,40',douglas fir, pressure treated W/laggetwillgimit PENTA framing spec.per So. Cal Edison $390.00 EA Pole-class 2, 45',douglas fir, pressure treated W/ $479.00 attIltx PENTA framing spec,per So. Cal Edison EA Pole-class 2,50',douglas fir, pressure treated W/oopmaymenatirx $539.00 PENTA framing spec.per So, Cal Edison QUOTING ON PENTA TREATED DOUBLAS FIR POLES. SHIP 30 DAYS ARO. Fob Azusa, CA- Via a self unloader truck CLOSED ON FRIDAYS!!!!! IF YOU HAVE ANY QUESTION PLEASE CALL ME PLEASE REPLY ASAP BY FAX AT: (626)812-5152 AND BY 04/11/02. j Thank You Charles Alvarez Jr. !Ilit14-11°11111144:_&-,-41;111116\\ Carla Wuest J. H. Baxter & Cc.