HomeMy WebLinkAboutF- 5 Purchase of Addtional Software Licenses for Third Party Software Puroducts (P/3/0z W
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CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER
DATE: JUNE 3, 2002
SUBJECT: PURCHASE OF ADDITIONAL SOFTWARE LICENSES FOR THIRD PARTY
SOFTWARE PRODUCTS TO SUPPORT THE FINANCE SYSTEM UPGRADE
RECOMMENDATION
It is recommended that City Council: 1) approve the purchase of additional licenses of
third party software products, Informix Dynamic Server, Micro focus Cobol and
Openlink ODBC driver, from Bi-Tech software, per attached quotation; and 2)
approve the cost of moving the existing third party software form the existing server
to the new hardware, per attached quotation; per municipal code 2-253 (b) software
purchase and 2-523 (c) No competitive market; Total purchase price not to exceed
$20,000.
BACKGROUND
On February 19, 2002 Council approved the hardware upgrade of the financial
system. This hardware has been delivered and installed. The staff report indicated that
there would be additional purchases related to this project. The next step is to
increase our end user licensing of the third party software products that run on the
system, this third party software must have licensing increased to accommodate the
upgrades. There is also a cost to transfer existing licenses to the new hardware.
FISCAL IMPACT
This project is budgeted for in the 2001-2002 CIP in the amount of $125,000, a
portion of which has been spent on new hardware. Additional funding in the 2002-
2003 CIP will be necessary to complete the project. Total project amount for
hardware and software is not to exceed $230,000.
SUNGARD
BI-TECH 1N .
Software Price Quote
December 31, 2001
Ms.Ann Graf Gaynor
City of Azusa
213 East Foothill Boulevard
Azusa,CA 91702-1395
This pricing is valid for 60 days
IFAS
Concurrent License iSt Year
User Count Foy '' Fee's
pl'Of�11et HMaintenance
,
20 Informix Dynamic Server Version 7+Exchange Fee $250 N/A
Client SDK Development $250 N/A
Informix 4GL,Developer $250 N/A
Microfocus Cobol,Developer $3,630 Included
Microfocus Cobol,Runtime $4,356 Included
Openlink ODBC Driver $5,000 $900
Total $13,736 $900
Quotation Notes:
1. This pricing represents the Third Party costs involved with moving IFAS from the City's existing DG
Server to a new HP Server.
2. These figures represent moving the existing 20 Concurrent User IFAS system. If additional IFAS users are
added prior to the move,the cost of the Microfocus and Openlink products would increase.
3. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax.
Thank you for the opportunity to provide this information. If you have any questions please let me know.
Sincerely,
Mark A.Johnson
Regional Sales Manager
530-879-2908
mark.johnson@bi-tech.com
890 Fortress Street Chico, CA 95973
SUNGARD
BI -TECH INC.
Software Price Quote
December 31,2001
Ms.Ann Graf Gaynor
City of Azusa
213 East Foothill Boulevard
Azusa, CA 91702-1395
This pricing is valid for 60 days
Ad ttininti;,IFA ; 6•`idea ;'
Number of Users 10 20
Additional IFAS Licenses 35,000 70,000
IFAS First Year Maintenance 6,300 12,600
Total IFAS Cost $41,300 $82,600
Tliird..f'art*Softwai
IBM(Informix)For Work Groups 3,000 6,000
First Year Maintenance 2,700 5,400
4f, Merant Cobol,RT(Sold In Bundles of 10) 1,452 2,904
Openlink-ODBC Driver-Concurrent Users 2,500 5,000
First Year Maintenance 450 900
Acusoft Graphic Utility for Imaging/CDD.net 250 500
First Year Maintenance 45 90
Total Third Party Cost $10,397 $20,794
TptaiStinis :trPgitd toi .•.,:, I S5I,697 .. ,$103;394'.
Quotation Notes:
1. Pricing is based on increasing the City's IFAS license from 20 to either 30 or 40 Concurrent Users.
2. Maintenance is 18%of the list price.
3. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax.
Thank you for the opportunity to provide this information. If you have any questions please let me know.
Sincerely,
Mark A. Johnson
Regional Sales Manager
530-879-2908
mark.]ohnson@bi-tech.com
1M%a-0 PA(Lr y a-cOV cc uC.,---`S 1,367
890 Fortress Street Chico, CA 95973