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Home My WebLink AboutJ- 5 Approval of Budget Amendment Request 1 ir f • ....*ii..,.8,4::„ _ F t„,p .„„„.1,, • .„4111 .,,, , .44,ed ___ r. ' \‘,..4.4,,,.. ,,,` AZUSA CONSENT CALENDAR TO: � HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: (J,W�/�BILL NAKASONE, DIRECTOR OF PUBLIC WORKS VIA: f„ ,RICK COLE, CITY MANAGER ,0^C DATE: JUNE 17, 2002 SUBJECT: APPROVAL OF BUDGET AMENDMENT REQUEST - MEMORIAL PARK RECREATION CENTER EXTERIOR PAINTING PROJECT. RECOMMENDATION It is recommended that the City Council approve the "Budget Amendment Request” to transfer $16,185 from the "Public Works Endowment Fund" to the Facilities Maintenance Budget for the Memorial Park Recreation Center Exterior Painting Project. BACKGROUND The Memorial Park Recreation Center building is need of major exterior and interior improvements. The most visible deficiencies of this facility is the deteriorated condition of both the exterior walls and the facia board/ soffitt area. The wood facia board is in need of extensive overhaul requiring both the total change out of 100 lineal feet of dry rotted section and the stripping/sanding of the remaining sections. Likewise, the exterior block wall is need of paint application. The total scope of work for this facility will entail labor, material, and equipment to prep and paint the exterior surfaces of the Recreation Center. Public Works staff received (3) bids for this projects. The bidders in their ascending are as follows; 1. Carri Construction $16,140. 2. Garcia &Son $16,185. 3. Spectra Company $24,495. Although Carri Construction submitted the lowest bid, Garcia and Son is a local Azusa based business which makes them eligible for a 1% price preference under the City's purchasing regulations. When the 1% preference is applied, Garcia &Son's bid is considered to be he low bid of $16,023. • Therefore, staff recommends bid award to Garcia &Son, in the amount of $16,185. The recommended contractor has all of the inturance coverage and licenses required by the City. Likewise, the recommended contractor has a demonstrated track record of workmanship performance for the City of Azusa. FISCAL IMPACT The fiscal impact of this project will be $16,185. These funds will be transferred from the "Public Works Endowment Fund" to the Facilities Maintenance Division 10-55-666-6493 (Outside Services &Repairs). Attachments: Bid Proposals CITY OF AZUSA BUDGET AMENDMENT REQUEST (New Appropriation) Department: _Public Works ___ Fiscal Year: 2001-2002 `Round to the highest$10 Requested by: Bill Nakasone _ Date: 06-10-2002 PROJECTED EXPENDITURE(S): FUNDING SOURCE: Account# Project# Amount* Account# Project# Amount* 10-55-666-000- Memorial Park $16 , 114. 00 Public Works $16 , 144. 00 6493 Recreation Ctr. Endowment Fund exterior painting. Total: �— $16 , 140. 00 $16 , 14.9- 00 Total: Reason for Amendment: Impact on other programs: Urgent necessity to fix facility zero impact. NOTE: 1.All Amendments require adoption of a resolution by City Council. 2.Amendments over$1,000,000 shall be approved by City Council following a public hearing. APPROVAL FINANCE ONLY Department Head: I24 ,4 Date: 6 - Processed By: Date: Finance Director: Date: GL Batch: GL Budget Ref: City Manager: Date: JL Batch: JL Budget Ref: . Council Approved on: 06/06/2002 11: 13 7149981131 PAGE 02 C ,,C2ANBTIAUCTID May 13, 2002 City of Azusa 213 E. Foothill Blvd. Azusa,CA 91702 Attn.: Mike Lorusso Reference: City of Azusa, Painting 320 N. Orange Place Mike, Carri Construction proposes to supply all labor, materials, and equipment to complete the high pressure washing, preparation, priming as needed and finishing of all previously painted exterior surfaces of the above referenced structure during regular working hours. The color will match the existing colors. Total Price: $16,140.00 Please call if you have any questions. Sincerely, Joe Carri 730 W. Southern Avenue, Orange, CA 92865 • (714) 998-1101 •License Number 332960 FAX: (714) 9984131 • website: wwwparrico_rlstructlon.com • e-mail: carriinctpacbelLnef 06/06/2002 09:45 62690195 GARCIA SO PAGE 01 GARCIA & SON AV" 136 N. VICEROY AVENUE AZUSA, CA 91702 (626) 969-1095 ST. LIC. # 474647 Cell phone (626) 483-2763 Azusa X018791 June 5,2002 To City of Azusa 213 E. Foothill Blvd. Azusa, CA 91702 Sub Recreation Center 320 N. orange Azusa, CA 91702 Attn: Chip Taylorson Exterior Painting Proposal Furnish labor, material and equipment to prep (sand, scrape, fill cracks, gouges and et ' on all wood facia, also replace aprox. 100 L.F. of 2x10 facias. All wood shall be primed using oil exterior primer with linseed oil and turpentine added for penatration. 2nd coat of surface building primer, 3rd coat final coat of exterior sash and trim gloss or semi-gloss. All over- hangs to be treated as above. Paint window sash including removable screens. Sand, clean and spot prime (metal primer) and finish coat with sash and trim. All building doors including front entrance door to be sanded, spot primed as neededand finish coat with sash and trim enamel. Sliding security gate cleaned and prep to be painted with black enamel. All stage canopy supports and beam to be preped and painted with sash and trim enamel. Breeze way canopy and supports to be preped as per wood specs. for facia and overhAngs. Entrance ceiling and any masonary surface that are part o building to be preped as needed. Total bid $16, 135.00 Submitted by Chris arcia Jun 05 02 12: 59p SPECTRA COMPANY (SOO) 575-6862 P. 1 . . .t, www.spectracompany.com Prepared for Mike Lorusso City of Azusa 740 N.Alton Avenue Azusa,CA 91702 Work Phone:(626)812-5253 Fax Phone:(626)334-0410 Pager Phone:(626)523-3938 Cellular Phone: (626)523-3938 Proposal for MEMORIAL PARK GYMNASIUM • 809 N. Angeleno Avenue Azuza,-CA 91702 Pr__ __--amitna .:. - EXTERIOR PAINTING AND WOOD REPLACEMENT Prepared by Ray Adamyk-Senior Estimator Voice Mail:(800)375-1771 x 104 Pager.(800)963-1522 Cell:(909)225-7880 ray®spectracompany.com LOS ANGELES COUNTY Insured •Bonded ORANGE COUNTY 433 W.Mien Avenue, 800/375-1771 9852 West Katella, Suite Ill FAX:800/575-6862 Suite 347 San Dimas, CA 91773 8/C33 605280 Anahiem,CA 92804 Spectra Bid# 11016 Wednesday,June 05,2002 Page 1 of 5 _____ Jun 05 02 12: 59p SPECTRA COMPANY (800) 575-6862 p. 2 PART1.GENERAL 1.01 General Conditions equipment and supplies to perform a complete A. Spectra Company shall provide all paints,labor,tools,eq p repaint of all exterior surfaces of the above projectowner's representative in every way,which shall B. Spectra company shall cooperate with the property include conducting the work at a time huereed upon. ed by Spectra Company shall be repaired to the C. Damage to existing property,of any satisfaction of the owner at the Contractor's expense. 1.02 Product Submittals A. Product literature and installation submittals shall be submitted. B. If required,samples shall be supplied of color/texture. C. The owner/representative prior to application will authorize color selection. PART II.PRODUCTS AND HANDLING 2.01 Materials A. Materials shall be pure,unadulterated,first quality and shall be delivered to the project location in original unbroken packages bearing the makers name and brand number. B. Material shall comply with all listric�,and all otheuirements ofr loce al vstatenental or Federrotection al agenciesgency,the appropriate Air Pollution Control 2.02 Product Handling shall be according to the manufacturers A. Paint mixing and thinning if necessary instructions. 1. Any mixing required shall be done in the specified work and storage�� Mall filled 2. All mixing and/or thinning material such as paint thinners,tools,rags, P y containers shall be returned to the storage area at the completion of each day's work. B. Material shall be stacked no more than three-high in five-gallon containers and put in a categorized area. PART III.EXECUTION 3.01 Scheduling of Work A. Spectra Company shall coordinate the commencement of all work with owner and/or representative so that there will not be any inconvenience to the clientele. B. Spectra Company shall post warning notices in conspicuous places in advance,advising customers/occupants of painting in progress. C. Specifications and MSDS's shall remain on the job site at all times. 3.02 Condition of Surfaces A. All surfaces will be closely examined.Any surfaces that are in question or that will affect the execution or quality of work will be brought to the attention of the owner and/or representative before painting commences. B. Site specification has been thoroughly examined,in similar conditions under which work will be performed and has been reflected in proposal.Questions or conditions shall be clarified with the owner and/or representative. • Wednesday,June 05,2002 Page 2 of 5 Spectra Bid# 11016 Jun 05 02 12: 59p SPECTRA COMPANY (8001575-6862 p• 3 3.03 Workmanshiprfotmed by skilled mechanics in A. Spectra Company shall provide best quality workmanship,pe accordance with the standards of the der conditions bestaintingD suited toting the production of acceptable work. ors of America. B. Work will be performedwhich does not comply C. Work will be subject to approval by the owner.All work will be corrected with the intent of the specification. p Adjaccnt areas and surfaces will be protected from damagefroomisplaced spa e int and preparation work(i.e.automobiles,sidewalks,asphalt,concrete,plants,patio turetc). E. Intake vents shall be covered near the work area.Windbreaks if required,shall be set up to prevent overspray. F. Adequate ventilation shall be provided at all times. G. Landscaping shall be protected during the painting period. H. Hardware shall be removed/protected before painting is started and replaced/uncovered when painting in that area is completed. these areas shall be trenched to a 1. When surfaces to receive paint come into contact withearthen�mall dirt&grime. depth of two to four inches.Surfaces will be thoroughly J. Noise control:Spectra Company shall coordinate with the owner before using noisy,motorized equipment is below 40 or above 100 K. Paint will not be applied in rain,fog,or mist,or when surface temperature degrees Fahrenheit. L. All accidental spatters,spillage,and misplaced paint will cleaned up immediately and the affected area will be restored to its original condition. M. Spectra Company shall shall provide liability-free take all necessary steps to protect N. theubl c and all property concerned. Spectra Company 3.04 Surface Preparationearance and A. Surfaces shall be prepared in a skillful manner to produce finish work of first class app durability 1. Stucco/Plaster/Concrete: High-pressure loose and peeling clean to surfaces. Mildew rrt, dust, will be efflorescence, contaminants water to neutralized with a solution of one part household bleach to three partsan ;;celeave n uncontaminated, clean surface for paint. Surfaces to dry completely prior to app f patching materials and/or prime/finish coats. pressure 2. Metal:Surfaces shall be cleaned from dirt,contaminants,oxidationaand/or sanding or rust andbhigh iwirhbressure washing and/or hand cleaning by hand/power tool scraping hing as necessary. Bare metal shall be primed immediately upon completion of surface preparation. by use of high-pressure washing 3. Wood: All surfaces to be cleaned from dirty and/or hand cleaning. Areas to be scraped and/or sanded with hand/mechanical tools as necessary. Remove mildew with a solution of chlorine bleach,TSP,and water. 4. Crack and hole repair: Areas will be cleaned to remove dust,dirt andontab ine �d acrylic-flex caulking compound or top quality stucco-patching compound and feathered into substrate. Large cracks may require repeated applications to build flush to surrounding surface profile. Large holes in stucco, concrete or plaster shall be patched with stucco or concrete patch using a bonding agent additive and shall be floated out to blend in with existing texture. 5. Caulking: Areas previously caulked shall be inspected, includingwindow frames, door frames,construction joints,etc.Deteriorated caulking shall be removed and re-caulked. 3.05 Application for the surface and finish desired.Product A. Finish surfaces in accordance with the following procedure names and numbers refer to products manufactured and/or distributed by Company. B. Materials may be brushed,rolled or sprayed and will be applied at full package. Page 3 of 5 Spectra Bid# 11016 Wednesday,June 05,2002 Jun 05 02 01 : 00p SPECTRA COMPANY (800) 575-6862 p• 4 • 3.07 Scope of Work-Finish Schedule MEMORIAL PARK GYMNASIUM _ Exterior Painting - Spot Prime and One Finish Coat ndrails, Summary Paint Stucco wails,wood siding soffit,metal window screens(both sides),metal windows,wall vents,wrought iron gates/ha man doors and casings(both sides),fascia board,eaves,steel poles, metal flashing. Also includes priming all six sides of new wood replacement prior to installation. Option-Wood Replacement-Upper and Lower Facia-480 linear foot. $8,350.00 EXCLUSIONS Anodized windows/doom and repair to metal flashing/roofing due to removal and replacement of new wood. TOTAL: $24,495.00 • Page 4 of 5 Wednesday,June 05,2002 Spectra Bid# 11016 Jun 05 02 01 : OOp SPECTRA COMPANY (800) 575-6862 p• 5 r � ACCEPTANCE OF PROPOSAL for which the purchaser et d the work mentioned in the above proposal, t in e tur purchaser requiredYou to completed I have road and agree to the provisions agrees are herebyyauthorized to furnish all said propomaterialsse', and labor orto the terms thereuLsaid user at the time Proposal of the amount mentioned in prev�+and ,and ny attachments hereto,and receipt of a copy a=rea to pay es.and any and contact inclusive of those found on the previouspages, execution,is hereby acknowledEed- • Wequipment,supplies,labor and tax-- complete $24,495.00 propose atoc furnishwth material,h .................................... in accordance with the above specifications,for the sum o ................ This proposal may be withdrawn by us if not accepted by:11/23/02 nn Ray Adamyk-Owner Authorized by: K_ f-� Accepted: _._. ._.........__. ._ ar. Signature Tiffs _.._ _ ... ._._. ...._....-S�,uare law to be licensed and regulated by the Contractor's State License Board Anyquestiontors Contractors arerequired byreferred to the registrar of the board whose address is: Any coo ncerning a contractor may be rete Contractor's State License Board 1020 N.Street Sacramento, CA 95814 (800) CONDITIONS TERMS AND BY CONTRACTOR PROVIDED FOR IN I. COWNER AGREES PERFORMOTRAALL WORK IN A PROFESSIONALREASONABLE E AND THE WORKMANLIKEMANNER. WORK AGREEMENT.RACTOIN THE EVENT IN 2, OWNER AGREES TO GIVE CONTRACTOR AT ALL REASONABLE TIMES DURING THE PROGRESS R THE INTOTHIS OFOF ED TO AND COMPLETED THAT PONT. THLS AGREEMENN•OCCASIONEDXCLUSIVE AND N RACTR PTEDMAY POSSESSION M THE PROPERTIES E THIS COMPLEAGREEMTED TONT, A ANDOT. IN DELAY : OWNER,CAT ALL DNG NDTHE PAYMENT FOR SUCH WORK VF R AGAINSTARANY ANDE ALL 3. INSURANCE:CONTRACTOR SHALL AT ALL TIMES DURING THE PROGRESS OF THE WORK PROVIDED FULL FORCE AND EFFECT,SUFFICIENT COMPENSATION AND PUBLIC LIABILITY INSURANCE TO PROTECT OWNSMAY BE CLAIMS FOR DAMAGES BY ANY WORKMAN EMPLOYED BY CONTRACTOR OR SUCH WORK OR ANY OTHER PERSOWEATHER,EARTHQUAKES, IN AND ABOUT THE PROIF.CT. CONTINGENT UPON STRIKES,BOYCOTTS,ACCIDENTS.INCLEMENT R 4. ALLH R ACTS OF GODS HEREIN HTHECONTRACTOR CONTAINED ARE CO OTHER D AICFAND P RMIT FEESC�NOT INCLUDED IN THE CONTRACCTEEN PRI�PTS PURCHASER MUST PAY FOR THE FEES(1F OVIDED FOR OR AGAINST. S. LICENSE,BONDS INSURANCEPRICE. CLAIMS FOR INA FULFILLMENT TOETTHE THISCONTRACT CONTRACT �CONTRACT,EC .OR TIO OF FILING 6. CLAIMS FOR NON FULFILLMENT OF THIS CY NTRA�O�TO DU�NROCEI.OANY OF THE TERMS OF(30)DAYS AFTER THE COMPLETION OF WORK. Y 7. IN THE EVENTRCHTHER AGCREES TO PAY REASONABLEEMASO SUCH r SHALL BE CHARGED ON ACCOUNTS NOT PAID WITHIN 30 DAYS OF THE DAY PAYABLE, SUIT. ONTRACTOR. PURCHASER AGREES TO ATTORNEY'S FEE AND COURT COSTS.IF ANY,INCURRED BY THE L�7CY�PAYMENT- $. THE INTEREST TO c LEGAL RATE OF INTERESINTEREST SHALL SERVE AS A PENALTY FOR WAQU EXPRESSLY PROVIDED FOR IN THIS RATO N T OBLIGATED THE THIRTY-FIRST DAY. SUCH YKINDUNLESS THE SAME ARE 9. CONTRACTOR IS NOT TO MAKE ANY REPAIRS OF ANY OR NATURE�ECONTRACTOR UNTIL PAID FOR IN FULL. CONTRACT. 10. TITLE AND OWNERSHIP OF ALL MATERIAL AND/OR SUPPLIES SHALL REMAIN WTTH Page 5 of 5 Wednesday,June 05,2002 Spectra Bid# 11016