HomeMy WebLinkAboutE- 5 Blanket PUrchase Orders over $10,000 FY 2002-03 0 Aka.
AZUSA
410101..1111.1111.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCIE MEDINA, FINANCE DIRECTOR
VIA: RICK COLE, CITY MANAGER ,reit
DATE: JULY 01, 2002
SUBJECT: BLANKET PURCHASE ORDERS OVER $10,000 FY 2002-03
RECOMMENDATION
It is recommended that the City Council approve the issuance of the blanket purchase orders
detailed on the attached schedule under the provisions of Section 2-523 and 2-524 of the
Azusa Municipal Code.
BACKGROUND
Each year at this time, City Council approves blanket purchase orders that are over the
amount of $10,000, for the upcoming fiscal year. Less than 10% of the blanket purchase
orders on the list are new requests, while the balance are continuations of contractual
arrangements from fiscal year 2001-02.
Staff would like to advise City Council that the Finance Department conducted much training
during the past two quarters in order to better train city staff in adhering to proper purchasing
procedures, and have taken measures to streamline the process itself. This will continue to
be a high priority in the department to assure 100% compliance with the City's purchasing
rules and regulations.
FISCAL IMPACT
Monies for these blanket purchase orders have been budgeted for FY 2002-03 by their
respective departments.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
, REASON SOLE SOURCE:.
City Membership $55,000 Admin/L&W Azusa Chamber of Commerce* Sole source.
Workers Compensation Claims Admin. $250,000 Human Resources Azusa Worker's Compensation* Sole source.
Water Sys Control Valve Maint. $15,000 Light&Water ACV Systems* Sole source for proprietary equipment maintenance
Employment Claims $40,000 Human Resources Calif.Employment Dev.Dept.* Sole source.
Street Lighting Maintenance on Highway 39 $28,000 Community Development Calif. Dept.of Transportation Sole source.
Policing Services $13,810 Police Covina,City of* Sole source.
Computer Maintenance $38,000 Info Tec;h/L&W Hewlett Packard Sole source for proprietary equipment maintenance
Outside processing&postage/Utility bills $180,000 Light& Water lnfosend* Sole source for this valuable service.
Water Assessments $350,000 Light&Water Los Angeles Dept.Water/Power* Sole source.
Security Alarm Systems $17,000 Police McNeill Security System* Sole source for proprietary equipment maintenance
Computer Support $12,000 Library O.C.L.C. Inc.* Sole source for unique database consortium.
Water Assessments $45,000 Light&Water San Gabriel River Water Committee* Geographicc location of City.
Street Light&Electric Service $980,000 Light&Water Southern Calif.Edison Company* Sole transmitter of electricity to Azusa as
adjudicated by Courts.
Gas Supplier $60,000 Light&Water Southern Calif.Gas Company* Sole transmitter of natural gas.
Alarm Coverage $18,000 Public Works Teletronic Alarm Inc.* Sole source for proprietary equipment maintenance
Purchased Water $75,000 Light&Water Upper San Gabriel Valley M.W.D.* Geographic location of City.
Postal Services $200,000 City Clerk/L&W U.S.Postal Service* Sole source.
Sub-total-Sole Source $2,376,810
Reasoncbrlerly continuation of;:CantracfuaTKrrangement
Transit Access $26,000 Transportation Access Services Inc.* Continuation of Professional Services
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Heating/Aricond.Maint $70,000 Public Works Air-Ex air Conditiong Service* Continuation of Agreement.
Purchased Power $1,000,000 Light&Water American Electric Power* Part of PAC agreement.
Purchased Power $10,000 Light&Water Aquila Energy Marketing Corp* Part of PAC agreement.
Rubbish Collection Residents/Businesses $2,132,000 Public Works Athens Disposal* Continuation of Agreement.
Telephone Access $14,000 PD/L&W AT& r Continuation of Agreement.
Maint.&Repair Supplies $60,500 Light&Water Avaya* Continuation of Agreement.
Consulting Services $100,000 Light&Water Avila,Suzanne* Continuation of Professional Services.
Engineering Services $10,000 Light&Water Avista Engineering* Continuation of Professional Services.
Books, Publications $24,000 Library Baker&Taylor* Continuation of Professional Services
Legal Consultations $15,000 Light&Water Beck,R.W.* Continuation of Professional Services.
Legal Fees $520,000 Various Depts. Best,Best&Krieger* Continuation of Professional services as City Attorneys
Engineering Services $25,000 Light&Water Black&Veatch Eng.Svc.* Low price quote in multi-vendor search.Excellent service.
Street Repairs/Construction $30,000 Comm Dev/Eng Boghossian Inc.,George* Continuation of Agreement.
Purchased Power $300,000 Light&Water Bonneville Power Admin* Part of PAC agreement.
Purchased Power $100,000 Light&Water BP Energy* Part of PAC agreement.
Maint.&Repair Supplies $500,000 Light&Water Calif.Independent System Operator* Continuation of Professional Services.
Lab testing services $20,000 Light&Water Clinical Labs of San Bernardino* Only"local"vendor meeting State water testing standards
Consulting Services $40,000 Light&Water Coburn,Thompson* Continuation of Professional Services.
Consulting Services $25,000 Light&Water Cognos Corp* Continuation of Professional Services.
Janitorial Maintenance $70,000 Public Works Comeland Maintenance* Continuation of Agreement.
Purchased Power $100,000 Light&Water Coral Power* Part of PAC agreement.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Consulting Services $50,000 Community Development Cotton Beland* Continuation of Professional Services.
Consulting Services $106,500 Community Development Crawford,Multari* Continuation of Agreement.
Landscape City Facilities $45,000 Light&Water D.H.Maintenance Services* Continuation of Agreement.
Communication Services $78,626 Police DSD/Lucent Technologies* Continuation of Agreement.
Purchased Power $2,000,000 Light&Water Duke Energy* Part of PAC agreement.
Purchased Power $10,000 Light&Water Dynegy Inc.* Part of PAC agreement.
Magazine Service $15,000 Library Ebsco Subscription Service* Sole Source for this valuable service
Consulting Services $45,000 Community Development Envicom* Continuation of Agreement.
Consulting Services $20,000 Light&Water Equifax* Continuation of Agreement.
Workers Compensation Claims Admin. $25,000 Human Resources Fleming&Associates* Multi-year Contract expires 12/31/96
Transit Access $97,000 Transportation Foothill Transit Authority* Continuation of Agreement.
Pumping Services and Maint. $50,000 Light&Water General Pump Co.,Inc.* Continuation of Professional Services.
Computer Software $13,000 Infomation Technology Genuity* Continuation of Agreement.
Consulting Services $48,000 Community Development Hayes,Terry A.&Assoc.* Continuation of Professional Services.
Professional Services $35,000 Human Resources HDL Companies* Continuation of Professional Services.
Purchased Power $20,000 Light&Water Hometown Connections Continuation of Agreement.
Enviornmental Consulting Services $10,000 Light&Water Huls Enviornmental* Continuation of Professional Services.
Purchased Power $1,000,000 Light&Water Idaho Power Company* Part of PAC agreement.
Storage of files $35,000 Various Depts. Iron Mountain* Low Bidder of record for the last twelve month period.
Computer Support $20,000 Light&Water Itron Inc.* Sole source for proprietary equipment maintenance
Community Beautification $75,000 Public Works L.A.Works/Consortium* Community Youth Support/Annual agreement
Repairs and Equipment $11,500 Comm Dev/Eng L.A.County Dept of Public Works* Continuation of Agreement.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Fire Protection $2,406,530 Police L.A.County Fire Prot.Svc.* Continuing agreement until February,2003.
Sheriff Protection Services $15,000 Police L.A.County Sheriffs Dept.* Continuation of Agreement.
Emergency Staff $25,000 Public Works Labor Ready* Continuation of Agreement.
Engraving,Speciality materials $12,500 Light&Water Lewis&Lewis Enterprises* Low Bidder.
Legal Services $150,000 Human Resources Manning,Marder* Continuation of Agreement.
Consulting Services $31,000 Community Development Melad&Associates* Low price quote in multi-vendor search. Excellent service.
Uniform Replacement $55,000 Various Depts. Mission Uniform&Linen* Continuation of Agreement.
Consulting Services $85,000 Community Development Mobility Group,The* Continuation of Agreement.
Consulting Services $96,000 Community Development Moore,lacafino,Goldsman* Continuation of Professional Services.
Food Preparation Services $95,000 Senior Nutrition Morrison's Health Care* Continuation of Professional Services.
Consulting Services $96,000 Community Development Moule,Elizabeth&Stefanos Continuation of Professional Services.
Cell Phone Connections $90,000 Various Depts. Nextel* Continuation of Agreement.
Supplies $15,000 Public Works Nixon Egli* Low price quote in multi-vendor search.Excellent service.
Vehicle Repairs and Services $25,000 Transportation O.A.M.Truck&Repair Service* Low Bidder.
Background Investigation Services $17,000 Police O'Day,Michael&Associates* Low price quote in multi-vendor search. Excellent service.
Consulting Services $100,000 Light&Water Osmos* Continuation of Professional Services.
Engineering Services $20,000 Comm Dev/Eng PA Associates* Continuation of Professional Services.
Purchased Power $10,000 Light&Water Pacificorp* Part of PAC agreement.
Purchased Power $400,000 Light&Water Pasadena,City or Part of PAC agreement.
Purchased Power $25,000 Light&Water Pioneer Americas* Part of PAC agreement.
Consulting Services $10,000 Light&Water Public Service Co.of New Mexico* Continuation of Agreement.
Consulting Services $30,000 Recreation Purkiss Rose Inc.* Continuation of Agreement.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Purchased Power $10,000 Light&Water Reliable Energy Services* Part of PAC agreement.
Consulting Services $15,000 Light&Water Resource Mgmt.International* Continuation of Professional Services.
Purchased Power $10,000 Light&Water Riverside,City of* Part of PAC agreement.
Supplies $10,000 Public Works Roadlene Products* Low price quote in multi-vendor search.Excellent service.
Purchased Power $2,000,000 Light&Water Salt River Project* Part of PAC agreement.
Animal control Services $148,720 Police San Gabriel Valley Animal Control* Continuation of Agreement.
Consulting Services $200,000 Light&Water San Gabriel Water Quality Authority* Continuation of Professional Services.
Purchased Power $500,000 Light&Water Sempra Energy Trading Corp.* Part of PAC agreement.
Signal Repairs and Parts $65,000 Comm Dev/Eng Signal Maintenance/Peek Ent.* Continuation of Agreement.
Purchased Power $11,150,000 Light&Water Southern Calif.Public Power Authority* Part of PAC agreement.
Transmitter Poles $12,500 Light&Water Southwest Power* Continuation of Professional Services.
Water Testing $60,000 Light& Water Summit Research Labs* Continuation of Professional Services.
Engineering Services $20,000 Comm Dev/Eng TECS Enviornmental* Continuation of Professional Services.
Communication Services $30,000 Light&Water Verizon Select* Continuation of Agreement.
Communication Services $12,500 Police Verizon Wireless* Continuation of Agreement.
Jail Protection Services $371,580 Police Wackenhut Corp* Continuation of Professional Services.
City Risk Mgmt Claims $100,000 Human Resources Warren,Carl&Assoc.* Continuation of Professional Services.
Tree Trimming/Removal Services $450,000 Public Works/L&W West Coast Arborists* Lowest prices in multi-firm price test.
Purchased Power $50,000 Light&Water Western Area Power Admin.* Continuation of Professional Services.
Consulting Services $50,000 Community Development Willdan&Associates* Continuation of Professional Services.
Purchased Power $50,000 Light&Water Williams Energy Marketing&Trading* Part of PAC agreement.
Subtotal-Existing Agreements $28,125,456 I
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Reason: Best(Not necessarily the lowest) Bidder
Landscape Maintenance $20,000 Public Works Acosta Growers* Good quality of plants and workmanship*
Water Sys Control Valve Maint. $15,000 Light&Water ACV Systems* Sole source for proprietary equipment maintenance
Supplies $15,000 Public Works Advanced Infrastructure* Good quality supplies and services.
Bus Repair Services $10,000 Transportation A Z Bus Sales&Service* Good services.
Electric Supplies $20,000 Public Works B&K Electric Wholesale* Good quality supplies and services.
Chemical supplies $35,000 Light&Water Basic Chemical* Good quality supplies and services.
Electric Supplies $20,000 Light&Water Birthinee Electric* Good quality supplies and services.
Pool Supplies&Cleaning $13,000 Recreation Caliber Pools* Good quality supplies and services.
Hazard Transit Supplies&Service $15,000 Transportation Calif.Hazardous Services* Good quality services.
Landscape Maintenance $10,000 Public Works Calif.Turf* Good quality of plants and workmanship*
Emergency Repairs $150,000 Light&Water Calpine Emergency Svc.* Valuable emergency repairs and service.
Engineering Services $35,000 Light&Water Civiltec Engineering Inc* Good quality services.
Vehicle Communication Service $24,999 Police Communication Center,The* Valuable emergency repairs and service.
Computer Supplies $10,000 Light&Water Computer Discount* Good quality supplies and services.
Design Consulting Servicrs $10,000 Administration Contreras Designs, Graciela* Good quality services.
Police Equipment and Supplies $13,000 Police Debilio* Good quality supplies and services.
Auto Repairs $50,000 Police Economy Auto Center* City support of reliable,dependable local business.
Consulting Services $10,000 Community Development Greystone Good quality services.
Street Safety Supplies&Services $20,000 Public Works Hi-way Safety* Good quality supplies and services.
Consulting Services $10,000 Community Development HR&A Inc. Good quality services.
Electric Supplies $35,000 Light&Water Hunter Electric Service* Good quality supplies and services.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER •
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Park Supplies and Maint. $15,000 Public Works Hydro Connections Inc* Good quality supplies and services.
Emergency Repairs $15,000 Public Works Immediate Response* Good quality services.
Control Valves $10,000 Light&Water Johnson Controls* Good quality supplies and services.
Sanitation Services $10,000 Recreation Laidlaw Enviornment/Safety Kleen Good quality services.
Supplies $15,000 Public Works Matson Turf* Good quality supplies and services.
Tires,Repairs and Services $15,000 Public Works Pat's Tire Service* Good quality services.
Meters/detectors check/Maint. $15,000 Light&Water Performance Meters* Good quality services.
Printing Services $85,000 Various Depts. Proforma* Good quality services.
Pipes,Supplies and Repairs $10,000 Public Works Pro Pipe* Good quality services.
Paratransit Vehicle Repairs $40,000 Transportation Romo,Alex* Runs shop under DOT regulations,unique in local area.
Repairs and Equipment $12,000 Public Works Roto Rooter Service&Plumbing* Good quality services.
Janitorial Maintenance $23,700 Light&Water Royal Crest Building Maint.Inc.* Good quality services.
Paving Contractor $500,000 Light&Water Sager Construction,G.M.* Good quality services.
Street Sweeper Brooms&Supplies $10,000 Public Works San Diego Rotary Broom* Good quality services.
Legal Advertising $28,500 Admin/City Clerk San Gabriel Valley Publishing* Economical publishing; lengthy lead time required
Computer Supplies $15,000 Light&Water Scannerhouse* Good quality services.
Concrete Supplies $20,000 Public Works Southeast Concrete* Good quality services.
Concrete Supplies $20,000 Public Works Spragues Ready Mix* Good quality cement.
Pest Spraying Services $12,000 Public Works Stanley Pest Control* Good services.
Repairs and Equipment $10,000 Public Works Streetwise* Good services.
Supplies $10,000 Public Works Target Specialties* Good services.
Meters/detectors check/Maint. $10,000 Light&Water Telerate/Moneyline* Good services.
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER •
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Restoration Services $20,000 Public Works TMS Restoration* Good services.
Cones,Flashers,Supplies $10,000 Public Works Traffic Control* Good services.
Plants,Flowers&Trees Maint. $82,000 Trans/L&W Tropical Plaza Nursery* Good services.
Plants,Flowers&Trees Maint. $10,000 Public Works Trugreen Chemlawn* Good services.
Repairs and Equipment $10,000 Light&Water Turlock Irrigation* Good services.
Pumping Services and Maint. $20,000 Public Works United Pumping Service* Good services.
Traffic Management $20,000 Public Works United Traffic Services* Good services.
Maint.&Repair Supplies $10,000 Public Works Unistrut Los Angeles* Good services.
Meters/detectors check/Maint. $200,000 Light&Water Western Water Works* Good services.
Meters/detectors check/Maint. $35,000 Light&Water Wheeler Meter Maint.* Good quality supplies and services.
Supplies $10,000 Public Works Zumar Industries* Good services.
Subtotal-Best(Not neces. lowest)Bidder $1,869,199
Reason: High on Convenience and Service I
Maint./Repair Vehicles $20,000 Light&Water Altec Industries* Reliable service,competitive pricing.
Asphalt $20,000 Public Works Associated Asphalt* City support of local business.
Maint Telemetry Equip. $10,000 Light&Water Bristol Babcock,Inc.* Reliable service
Printing Services $20,000 Light& Water Calif.Master Printers* City support of local business.
Water Treatment Chemicals $10,000 Light&Water Chlor-Serv* City support of local business.
Copying Services $10,000 Community Development Copy Center,The* City support of local business.
Rental Supplies $10,000 Public Works Covina Rents Inc.* Reliable service
City Maintenance-Paint $10,000 Public Works Dunn Edwards* Good quality building paint that will consistently match
existing City colors.
Repairs and Equipment $15,000 Recreation Glenn's Refrigeration* Reliable service
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City of Azusa
PROPOSED "BLANKET" PURCHASE ORDERS $10,000.00 AND OVER '
FISCAL YEAR 2002-2003
COMMODITY ANNUAL DIVISION/ RECOMMENDED COMMENTS
ESTIMATE DEPARTMENT VENDOR
Maint.&Repair Supplies $20,000 Light&Water Hach Company* Maintain availability for emergencies
Building Materials/Supplies $50,000 Public Works Home Depot* Broad product line saves time&money looking for material.
Repair Materials , $20,000 Light&Water Home Depot* Broad product line saves time&money looking for material.
Maint.&Repair Supplies $10,000 Public Works Hose-Man* Broad product line saves time&money looking for material.
Chlorine Gas-City Pool $10,000 Recreation Inter Valley Pool* City support of local vendor,will provide quantity we
Trophies and Embroidery Services $53,500 Recreation J&J Sports and Trophies* City support of local business.
Repairs and Equipment $15,000 Public Works Lewis Saw and Lawnmower* City support of local business.
Extinguisher Maint. $10,000 Public Works Marx Bros.Fire Extinguisher* Reliable service
Library Consulting Services $12,000 Library Metropolitan Cooperation* Reliable service
Repairs and Equipment $10,000 Public Works Sase Company* Reliable service
Janitorial Supplies&Equipment $10,000 Public Works Shine Janitorial Service* City support of local business.
Supplies $10,000 Public Works Tool Team* City support of local business.
Supplies $15,000 Public Works Tucker,J.G.&Son* City support of local business.
Paint and painting supplies&equipment $10,000 Public Works Vista Paint* Good quality building paint that will consistently match
Rock&Concrete $40,000 Various Depts. Vulcan/Cal-Mat* City support of local business.
Subtotal-High Convenience&Service $420,500
TOTAL BLANKET PURCHASE ORDERS $32,791,965
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