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HomeMy WebLinkAboutAgenda Packet - July 1, 2002 - CC AGENDA CITY COUNCIL AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, JULY 1, 2002 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON DAVE HARDISON COUNCILMEMBER MAYOR PRO-TEMPORE DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER 1. CLOSED SESSION A. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Property Address: 619 - 621 N. Azusa Avenue, (Talley Building) Azusa, CA. 91702 Agency Negotiators: Economic Development/Redevelopment Director John Andrews and Assistant Director of Economic Development/Redevelopment Amador. Under Negotiation: Price and Terms of payment. B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9(a) Case: Hsiao & Montano v. City of Azusa, Case number: Los Angeles Superior Court No. KC 038099. 7:30 p.m. - Convene to Regular Meeting of the City Council. ! Call to Order ! Pledge to the Flag ! Invocation - Reverend Murray Flagg of the Foothill Free Methodist Church. ! Roll Call II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker=s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Ms. Tina Lyn Firestone, Executive Director of the Azusa Chamber of Commerce, to address Council requesting waiver of permit fees for the 1st Annual Azusa Street Festival (Azusa Fest 2002) to be held on September 28th and 29th, 2002. III. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF A. Public Information Officer Quiroz to provide a presentation on Water Conservation and Fireworks. B. Continued Items - Project Updates: 1. Contract Award: City Auditorium Exterior Seal. Recommendation: Award the City Auditorium Exterior Seal Project to Spectra Company in the amount of $17,550.00. 2. Software and Hardware Migration for Library Circulation System. Recommendation: 1) Approve the cost for the software migration; approve cost for licensing of additional modules; approve related training costs; 2) Approve the server purchase. Per Azusa Municipal Code 2-523 (c), No Competitive Market. Total purchase price not-to-exceed $100,000. IV. SCHEDULED ITEMS A. PUBLIC HEARING - to consider acquisition of real estate by the City of Azusa for the creation of a Wilderness Park. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 02-C72, indicating its intent to acquire real property for the creation of a Wilderness Park. B. CANCELLATION OF CONTINUED PUBLIC HEARING - for the issuance of tax exempt bonds for APU. Recommendation: Azusa Pacific University has withdrawn its request for the City of Azusa to be the issuer of the proposed bond financing and will be applying to the California Statewide Communities Development Authority (CSCDA) to issue the bonds. This scheduled public hearing will be canceled. A new public hearing notice will be published for a forthcoming date and time. 07/01/02 PAGE TWO V. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Installation of Two-Way Stop Signs on Twintree at Haltern. Recommendation: Approve the installation of two-way stop signs on Twintree Avenue at Haltern Street and authorize Public Works to install the signs. C. Approval of a AForm@ Reimbursement Agreement for Consulting Services in Connection with Monrovia Growers, JAR-University Commons, and Azusa Pacific University. Recommendation: Approve the AForm@ Reimbursement Agreement for use in projects being proposed by Monrovia Growers, Azusa Pacific University and JAR-University Commons LLC, and authorize the City Manager to execute on behalf of the City. D. Selection of Terry Hayes Associates for Environmental Impact Analysis Services for University Commons, and Approval of Contract. Recommendation: Approve the selection of Terry A. Hayes Associates (TAHA) to prepare the Environmental Impact Report for University Commons, and authorize the City Manager to execute the contract, contingent upon the execution of a Reimbursement Agreement with JAR-University Commons LLC. E. Blanket Purchase Orders over $10,000 FY 2002-03. Recommendation: Approve the issuance of the blanket purchase orders detailed on the schedule, pursuant to Section 2-523 and 2-524 of the Azusa Municipal Code. F. Human Resources Action Items. Recommendation: Approve. Merit Increase and/or Regular Appointment: J. Adams. New Appointments: Jason Tingley, Facility Maintenance Worker I; and Paul Reid, Business Development/Public Benefit Program Coordinator. Promotional Appointments: G. Dubois, Street Maintenance Crew Supervisor and Debra Mortensen, Human Resources Technician. Flexible Staffing Promotion: M. Guadagnino, Network Administrator. G. Authorization to Enter into a Lease with Plaza De La Raza for Real Property to House the Azusa Head Start Program. Recommendation: Authorize the City Manager to enter into a lease with Plaza de la Raza for the real property housing the Azusa Head Start Program. Said lease would be for twenty years for $1 per year. H. Selection of Cotton Bridges Associates for Project Management Services for Monrovia Nursery Specific Plan, Azusa Pacific University Specific Plan, and University Commons Specific Plan, and Approval of Contract, Subject to Execution of Respective Reimbursement Agreements. Approve the selection of Cotton Bridges Associates (CBA) for project management services for processing the following Specific Plans: Monrovia Nursery, Azusa Pacific University, and University Commons, and authorize the Mayor to execute the contract, contingent upon execution of respective Reimbursement Agreements with the applicants. 07/01/02 PAGE THREE I. Concept Approval of Creating the Position of Chief Information Officer. Recommendation: Approve the concept of creating the position of Chief Information Officer and direct staff to create and process the class specification for the position through the Personnel Board. J. Resolution of Support for the San Gabriel River Watershed, San Gabriel Mountains and Lower Los Angeles River Grant Program Under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000. Recommendation: Adopt Resolution No. 02-C73, in support of the San Gabriel River Watershed, San Gabriel Mountains and Lower Los Angeles River Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2000. K. Resolution Authorizing Payment of Warrants by the City. Recommendation: Adopt Resolution No. 02- C74. CONVENE JOINTLY WITH THE REDEVELOPMENT AGENCY TO DISCUSS THE FOLLOWING: VI. JOINT CITY/AGENCY ITEM A. Redevelopment Agency Administration Advance from the City. The Redevelopment Agency is governed by the Health and Safety Code, and its primary source of revenue is property tax increment. Per the Code, tax increment can only be used to pay debt. In order to fund the Agency=s 2002-03 budgeted operating and administrative expenses of $927,500, the Agency must establish these appropriations as a debt. Recommendation: 1. Waive further reading and adopt Resolution No. 02-R18, of the Redevelopment Agency requesting a loan from the City of Azusa for purposes of the Merged Redevelopment Project Area. 2. Waive further reading and adopt Resolution No. 02-C75, of the City of Azusa authorizing loans for purposes of the Merged Redevelopment Project Area. CITY COUNCIL TO RECESS AND REDEVELOPMENT AGENCY TO CONTINUE. VII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. 07/01/02 PAGE FOUR B. Resolution Making A Finding that Planning and Administrative Expenses may be funded from the Low- To-Moderate Income Housing Fund (20% Set -Aside). California Health and Safety Code Section 33334.3 allows redevelopment agencies to utilize low-to-moderate income housing funds (20% set-aside) to defray certain administrative and planning costs associated with the production, improvement, and/or preservation of affordable housing. Recommendation: Adopt Resolution No. 02-R19. C. Blanket Purchase Orders over $10,000 FY 2002-03. Recommendation: Approve the issuance of the blanket purchase orders detailed on the schedule, pursuant to Section 2-523 and 2-524 of the Azusa Municipal Code. D. Resolution Authorizing Payment of Warrants by the Agency. Recommendation: Adopt Resolution No. 02-R20. VIII. ADJOURNMENT A. Adjourn to Monday, July 8, 2002, at 4:30 p.m. at Light and Water Conference Room, in order to hold a Workplan Workshop and a Closed Session on the following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). Title: City Manager. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). Title: City Attorney. AIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.@ 07/01/02 PAGE FIVE