Loading...
HomeMy WebLinkAboutG- 5 Purchase of Additiona Soiftware and Hardware for Completion of the Upgrade to the Finance System fI 1-1 Cl/ AZUSA CONSENT CALENDAR TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER VIA: RICK COLE, CITY MANAGER pur DATE: AUGUST 5, 2002 SUBJECT: PURCHASE OF ADDITIONAL SOFTWARE AND HARDWARE FOR COMPLETION OF THE UPGRADE TO THE FINANCE SYSTEM RECOMMENDATION It is recommended that City Council: 1) approve the purchase of 10 additional software user licenses for the existing finance system 2) approve the purchase of Netsight Software licensing for 20 users, 3) approve the purchase of 2 servers for the required server farm for the Netsight implementation; approve training and consulting time; all per attached quotations; per municipal code 2-253 (b) software and hardware purchase and 2-523 (c) No competitive market; Total purchase price not to exceed $ 100,000. BACKGROUND On February 19, 2002 Council approved the hardware upgrade of the financial system. This hardware has been delivered and installed. The next step was to increase our end user licensing of the third party software this was done and these products are installed. This request is to approve the purchases for the remainder of the project which include: increase user licensees on the financial system to allow for increase user access within the City; Deploy Netsight, which will allow a web based interface for the Financial System; set up web server and redundant web server for this deployment; migrate to the new system and train. The anticipated completion of this project is November 2002. FISCAL IMPACT Funding in the 2002-2003 equipment replacement fund has been budgeted in the amount of $120,000. a0g2(1/ ��/�_ Ann Graf-Azucity Client quote.doc Page 1 • SunGard Bi-Tech Inc.Netsight Server configuration for CLIENT. All SunGard Bi-Tech Inc.servers are assembled at SunGard Bi-Tech Inc.with industry standard parts from reputable name brand manufacturers such as Intel,Asus,Sony,Seagate,Adaptec,3com and many more top flight companies. SunGard Bi-Tech Inc.system integrators meticulously test each server to ensure that the product is free from manufacturer defects before it arrives at the final install site.Each server is pre- configured with Microsoft Windows 2000 Advanced server and SunGard Bi-Tech's Ifas PC Products. SunGard Bi-Tech Inc.engineers ensure that each server is compliant with Ifas standards to ensure the highest possible degree of customer satisfaction. This quote is for a SunGard Bi-Tech Inc.Netsight Server Farm that is to include three servers,two for Production and one for test. Each server will include the following items listed below. 19"5U ATX rack mount case with dual hot swap 400 watt power supplies Dual Pentium III motherboard with DDR-SDRAM support Two Pentium III 1 Gig Processors with 133 FSB and 256 L2 Cache 1 GB PC133-SDRAM 1.44 Floppy Disk Drive I 6X/40X DVD ROM Drive Two Seagate 18 Gig 10K RPM U160 SCSI hard disk drives Hot Swap SCSI hard disk drive trays Adaptec hot swap SCSI RAID Adapter 32 MB AGP video adapter Two PCI Ethernet Adapter w/wake up&security PCI 56K hardware modem Windows 2000 Advanced Server Price per server: $ 9000.00 Number of servers: 2 Total price of farm: $18000.00*a Subtract$1700 from each server if you purchase Windows 2000 Advanced Server from you own software vendor. Price does not include any taxes,freight or services. Actual freight charges will be applied. SUNGARD® BI-TECH INC. Software Price Quote July 18, 2002 Ms. Ann Graf Gaynor City of Azusa 213 East Foothill Boulevard Azusa,CA 91702-1395 This pricing is valid for 60 days Number of Users 10 Additional IFAS License Fee 35,000 IFAS First Year Annual Su s s ort 6,300 Total IFAS Cost $41,300 :11;77e. 4ra-5w IBM(Informix)For Work Grou•s 3,000 First Year Annual Suss ort 2,700 Microfocus Cobol,RT(Sold In Bundles of 10) 1,452 Osenlink- I Ic I rv• - i i 2,500 First Year Annual Su s s ort 450 Acusoft Gra s hic Utili for Imalinl/CDD.net 250 First Year Annual Su s s ort 45 Total Third Part Cost $10,397 Quotation Notes: 1. Pricing is based on increasing the City's IFAS license from 20 to 30 Concurrent Users. 2. Maintenance is 18%of the list price. 3. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax. Thank you for the opportunity to provide this information. If you have any questions please let me know. Sincerely, Mark A. Johnson Regional Sales Manager 530-879-2908 mark.johnson@bi-tech.com 890 Fortress Street Chico, CA 95973 SUNGARD® BI-TECH INC. Software Price Quote July 18,2002 Ms.Ann Graf Gaynor City of Azusa 213 East Foothill Boulevard Azusa,CA 91702-1395 This pricing is valid for 60 days A9 i P 8 i Netsi: t $12,968 50% $6,484 $2,334 24 Hours $3,600 64 Hours $9,600 $22,018 WorkflowTrainin• ------ 64 Hours $9,600 $9,600 Web Based Time Card Trainin: ------ 32 Hours $4,800 $4,800 Grand Total $12,968 $0 $6,484 $2,334 24 Hours $3,600 160 Hours $24,000 $36,418 Quotation Notes: 1. Pricing is based on client's existing IFAS license for 20 Concurrent Users. 2. Installation and Training costs are based on what the average site will require for these Professional Services. Professional Services are billed as incurred. Travel,meals and lodging are billed to the client as incurred. 3. Maintenance is 18%of the list price. 4. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax. Thank you for the opportunity to provide this information. If you have any questions please let me know. Sincerely, Mark A. Johnson Regional Sales Manager 530-879-2908 mark.johnson@bi-tech.com MAJ/wcw 890 Fortress Street Chico, CA 95973