HomeMy WebLinkAboutG- 5 Purchase of Additiona Soiftware and Hardware for Completion of the Upgrade to the Finance System fI 1-1 Cl/
AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER pur
DATE: AUGUST 5, 2002
SUBJECT: PURCHASE OF ADDITIONAL SOFTWARE AND HARDWARE FOR
COMPLETION OF THE UPGRADE TO THE FINANCE SYSTEM
RECOMMENDATION
It is recommended that City Council: 1) approve the purchase of 10 additional
software user licenses for the existing finance system 2) approve the purchase of
Netsight Software licensing for 20 users, 3) approve the purchase of 2 servers for the
required server farm for the Netsight implementation; approve training and consulting
time; all per attached quotations; per municipal code 2-253 (b) software and
hardware purchase and 2-523 (c) No competitive market; Total purchase price not to
exceed $ 100,000.
BACKGROUND
On February 19, 2002 Council approved the hardware upgrade of the financial
system. This hardware has been delivered and installed. The next step was to
increase our end user licensing of the third party software this was done and these
products are installed. This request is to approve the purchases for the remainder of
the project which include: increase user licensees on the financial system to allow for
increase user access within the City; Deploy Netsight, which will allow a web based
interface for the Financial System; set up web server and redundant web server for
this deployment; migrate to the new system and train. The anticipated completion of
this project is November 2002.
FISCAL IMPACT
Funding in the 2002-2003 equipment replacement fund has been budgeted in the
amount of $120,000. a0g2(1/
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Ann Graf-Azucity Client quote.doc Page 1
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SunGard Bi-Tech Inc.Netsight Server configuration for CLIENT.
All SunGard Bi-Tech Inc.servers are assembled at SunGard Bi-Tech Inc.with industry standard parts from
reputable name brand manufacturers such as Intel,Asus,Sony,Seagate,Adaptec,3com and many more top
flight companies. SunGard Bi-Tech Inc.system integrators meticulously test each server to ensure that the
product is free from manufacturer defects before it arrives at the final install site.Each server is pre-
configured with Microsoft Windows 2000 Advanced server and SunGard Bi-Tech's Ifas PC Products.
SunGard Bi-Tech Inc.engineers ensure that each server is compliant with Ifas standards to ensure the
highest possible degree of customer satisfaction.
This quote is for a SunGard Bi-Tech Inc.Netsight Server Farm that is to include three servers,two for
Production and one for test. Each server will include the following items listed below.
19"5U ATX rack mount case with dual hot swap 400 watt power supplies
Dual Pentium III motherboard with DDR-SDRAM support
Two Pentium III 1 Gig Processors with 133 FSB and 256 L2 Cache
1 GB PC133-SDRAM
1.44 Floppy Disk Drive
I 6X/40X DVD ROM Drive
Two Seagate 18 Gig 10K RPM U160 SCSI hard disk drives
Hot Swap SCSI hard disk drive trays
Adaptec hot swap SCSI RAID Adapter
32 MB AGP video adapter
Two PCI Ethernet Adapter w/wake up&security
PCI 56K hardware modem
Windows 2000 Advanced Server
Price per server: $ 9000.00
Number of servers: 2
Total price of farm: $18000.00*a
Subtract$1700 from each server if you purchase Windows 2000 Advanced Server from you own software
vendor.
Price does not include any taxes,freight or services.
Actual freight charges will be applied.
SUNGARD®
BI-TECH INC.
Software Price Quote
July 18, 2002
Ms. Ann Graf Gaynor
City of Azusa
213 East Foothill Boulevard
Azusa,CA 91702-1395
This pricing is valid for 60 days
Number of Users 10
Additional IFAS License Fee 35,000
IFAS First Year Annual Su s s ort 6,300
Total IFAS Cost $41,300
:11;77e. 4ra-5w
IBM(Informix)For Work Grou•s 3,000
First Year Annual Suss ort 2,700
Microfocus Cobol,RT(Sold In Bundles of 10) 1,452
Osenlink- I Ic I rv• - i i 2,500
First Year Annual Su s s ort 450
Acusoft Gra s hic Utili for Imalinl/CDD.net 250
First Year Annual Su s s ort 45
Total Third Part Cost $10,397
Quotation Notes:
1. Pricing is based on increasing the City's IFAS license from 20 to 30 Concurrent Users.
2. Maintenance is 18%of the list price.
3. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax.
Thank you for the opportunity to provide this information. If you have any questions please let me know.
Sincerely,
Mark A. Johnson
Regional Sales Manager
530-879-2908
mark.johnson@bi-tech.com
890 Fortress Street Chico, CA 95973
SUNGARD®
BI-TECH INC.
Software Price Quote
July 18,2002
Ms.Ann Graf Gaynor
City of Azusa
213 East Foothill Boulevard
Azusa,CA 91702-1395
This pricing is valid for 60 days
A9 i P 8 i
Netsi: t $12,968 50% $6,484 $2,334 24 Hours $3,600 64 Hours $9,600 $22,018
WorkflowTrainin• ------ 64 Hours $9,600 $9,600
Web Based Time Card Trainin: ------ 32 Hours $4,800 $4,800
Grand Total $12,968 $0 $6,484 $2,334 24 Hours $3,600 160 Hours $24,000 $36,418
Quotation Notes:
1. Pricing is based on client's existing IFAS license for 20 Concurrent Users.
2. Installation and Training costs are based on what the average site will require for these Professional
Services. Professional Services are billed as incurred. Travel,meals and lodging are billed to the client as
incurred.
3. Maintenance is 18%of the list price.
4. Sales tax applies to the Software and Maintenance purchased. Please add the applicable sales tax.
Thank you for the opportunity to provide this information. If you have any questions please let me know.
Sincerely,
Mark A. Johnson
Regional Sales Manager
530-879-2908
mark.johnson@bi-tech.com
MAJ/wcw
890 Fortress Street Chico, CA 95973