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HomeMy WebLinkAboutL- 5 Grant Agreement from CA Office of Traffic Safety for the East San Gabriel Valley Driving under the influence checkpoint Coalition AZUS CONSENT CALENDAR TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CHIEF KING DAVIS VIA: RICK COLE, CITY MANAGER frte DATE: OCTOBER 7, 2002 SUBJECT: GRANT AGREEMENT FROM CA OFFICE OF TRAFFIC SAFETY FOR THE EAST SAN GABRIEL VALLEY DRIVING UNDER THE INFLUENCE CHECKPOINT COALITION RECOMMENDATION: It is recommended that City Council approve a resolution to accept the Grant agreement from the California Office of Traffic Safety (OTS) awarding the City of Azusa up to $120,147 for the purchase of equipment for and the hourly wages at overtime rate to conduct 20 Drunk Driving Checkpoints from January 1, 2003 to December 31, 2004 throughout the Cities of Azusa, Baldwin Park, Covina, Glendora and Irwindale. BACKGROUND: The Azusa Police Department Traffic Division has applied for a grant from the California Office of Traffic Safety. The Project title is "East San Gabriel Valley Driving Under the Influence Checkpoint Coalition" and the project number is AL0302. The grant obligates the police department to conduct at least 20 DUI checkpoints in a 24 month period starting January 1, 2003. The checkpoints will be staffed by three officers from Azusa Police and an additional two officers from each of the four other Coalition agencies (Baldwin Park, Covina, Glendora and Irwindale). The checkpoints will be conducted roughly once a month and the locations of the checkpoints will rotate in each of the different jurisdictions each month. The grant is worth up to $120,147. It will fund the purchase of a DU1/Command Post Trailer equipped with all of the necessary equipment to control traffic, provide lighting and communications for a DUI checkpoint. The cost for the trailer is $23,000. Additionally, the grant funds the purchase of roughly $8,600 for educational equipment for the traffic division to conduct a DUI educational program at each of the high schools in Azusa Unified School a /Ø6z ' 1 AeZiM District. The bulk of the grant is for the overtime hourly rate of each of the officers working the DUI checkpoint. The total reimbursement is $83,090. Each agency will submit a pay-sheet for the hours that their officers worked DUI checkpoints with the Coalition. The City of Azusa will submit a quarterly reimbursement request. When the reimbursement payment is received, the funds will be disbursed to the agencies. FISCAL IMPACT: This is a reimbursement grant in the amount of $120,147 from the California Office of Traffic Safety. Quarterly returns will be filed on a schedule set by OTS. The following will be spent: for fiscal year 02/03 $65,943, for 03/04 $45,580 and for 04/05 $8,624 PREPARED BY: Cpl. Dean Brewer 2 tigtkiic .40.a=��ii!t rxi a,ii �� State of California • PROJECT NUMBER A` ft`•`;``� l• ' Business,Transportation&Housing Agency OFFICE OF TRAFFIC SAFETY AL0302 PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE - East San Gabriel Valley Driving Under The Influence Checkpoint Coalition 1. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD City of Azusa Month—Day—Year From: 10/1/02 To: 12/31/04 3. AGENCY UNIT TO HANDLE PROJECT Azusa Police Department 5. PROJECT DESCRIPTION(Summarize the project plan covering the objectives,method of procedures,evaluation,and end product in approximately 100 words. Space is limited to 7 lines.) To form a five agency Driving Under the Influence Checkpoint Coalition that includes the Police Departments of the following Cities: Azusa. Baldwin Park, Covina, Glendora and Irwindale. Each of the five Departments will provide two sworn police personnel to conduct a total of 20 DUI Checkpoints during the two-year grant period(ending 12-31-04). One checkpoint will be conducted each month in one of the five cities during peak DUI hours on a rotational basis. Additionally,the five cities will form a coalition to work together to focus traffic enforcement at identified problem areas and in each of the five cities on an as needed basis. The City of Azusa will conduct a DUI educational program at each of the two High Schools. Each of the other four cities will be encouraged to conduct similar DUI educational programs in their High Schools to target twelfth grade students. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED $120,147.00 7. APPROVAL SIGNATURES A.PROJECT DIRECTOR B.AUTHORIZING OFFICAL OF APPLICANT AGENCY NAME: KING DAVIS JR. PHONE:(626)812-3250 NAME: RICK COLE PHONE:(626)812-5200 TITLE: CHIEF OF POLICE TITLE: CITY MANAGER ADDRESS: ADDRESS: AZUSA POLICE DEPARTMENT CITY HALL 725 N.ALAMEDA AVE. 213 E.FOOTHILL BLVD AzusA,CA 91702 • .�} A 9 02 r f r f�� " ' / !13 .c,21,.).-(Signature) ( ) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D.OFFICE AUTHORIZED TO RECEIVE PAYMENTS NATE: MARCIE MEDINA PHONE:(626)812-5200 NAME: ELAINE WANSTRATH TITLE: _FINANCE DIRECTOR ADDRESS: AZUSA POLICE DEPARTMENT, ADDRESS: 725 N.ALAMEDA AVE. CITY HALL AZUSA,CA 91702 213 E.FOOTHILL BLVD. AzLSA,CA 91702 91.414/Z_ <Sign(Signature) (Da/e) it • • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION Background A. General Characteristics- The Cities of Azusa, Baldwin Park, Covina, Glendora and Irwindale form the East San Gabriel Valley in the northeastern portion of Los Angeles County. The region lies at the foothills of the San Gabriel Mountains. The total population in the area is about 216,461. The area is primarily residential with some commercial and industrial developments. The total area for the five cities is about 48 square miles. There are three main freeways that travel through the area; Interstate 10, 210 and the 605. Additionally, State Route 39 and 30 travels through the area. The climate is Mediterranean, with long, dry summers and mild winters. Court Jurisdiction for the area is Citrus Superior Court in the City of West Covina. B. Police Operating Departments- All five Police Departments have similar Operating Departments and are comprised of the following_ compliment of sworn officers: Azusa—64, three of those assigned to traffic with 2 additional reserve traffic officers Baldwin Park— 74, four of those assigned to traffic with an additional serygeunt supervisor Covina—62, one of those currently assigned to traffic Glendora— 59, two of those assigned to traffic Irwindale—32, two of those assigned to traffic. Field operations is responsible for crime suppression and 24 hour preventive patrol. using police officer generalists. Police generalists are instructed to take appropriate enforcement action on all violations observed. including traffic infractions. Each Traffic Unit is responsible for bringing focus to the traffic safety problems. providing traffic law enforcement and taking the first call to investigate traffic collisions throughout their prospective city while on duty. Adjoining Cities- The City of Azusa is located on the north county border in the eastern portion of Los Angeles County—the east portion of what is called San Gabriel Valley. The Court jurisdiction that services this area is Citrus Superior Court in West Covina. The cities adjoining Azusa are: Glendora, Covina, West Covina and Invindale. The agencies that are serviced by Citrus Superior Court are: Glendora, Covina. West Covina, Irwindale, Baldwin Park, California Highway Patrol and Los Angeles County Sheriff's Department. The cities of Glendora. Covina, Irwindale and Baldwin Park are similar in size and calls for service as of the City of Azusa. West Covina. California Highway Patrol and the Los Angeles County Sheriff s IDenu.r ment are considerably larger (about double the size of Azusa). The following cities share similar ,Ind jurisdiction: Glendora. Covina, Irwindale and Baldwin Park. OTS-38A I Rev 5981 • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 2 Problem Statement Azusa ranks 49/100 Per 1000 Vehicles miles in the category of Alcohol-Involved Collisions (60/100 Per 1000 Population). Although this data doesn't appear to reach an alarming level with only 9 injury crashes in Azusa for the year 2000, Statewide between 1998-2000, California experienced a 15 percent increase in persons killed in alcohol-involved collisions. The Azusa Police Department is comprised of about 60 sworn full-time officers and 8 reserve officers. Each patrol shift deploys fro 5 to 7 uniformed officers depending on the time of day and day of the week. The traffic division has recently been increased from two motor officers, one reserve motor officer and a traffic Community Service Officer with a Patrol Sergeant as a supervisor(not dedicated to the traffic division), to three motor officer(the additional officer is a dedicated traffic supervisor), two reserve motor officers and two traffic Community Service Officers. On the following pages are the charts of each of the cities showing their collision statistics and their state collision rankings. ' SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAG== City of Azusa Collision Type 1998 1999 2000 Collisions ' Victims Collisions ! Victims Collisions Victims Fatal 3 3 2 2 2 2 Injury 177 273 173 259 189 ' 301 Fatal 1 Injury Killed Injured Fatal Injury i Killed i Injured Fatal Injury Killed Ini r�� Alcohol Involved 0 0 0 80 iOl� Speed Related 0 34 0 51 , 0 45 0 164 _ 0 41 ! 0 63 Agency Year ` County Group Population DV11IT Y AZUSA 200 ; LOS ANGELES COAs D 45,750 370,300 RANKING BY RANKING BY VEHICLE MILES POPULATION FATAL AND INJURY COLLISION TOTALS STATEWIDE POP' POP, STATEWIDE TYPE GRP. GRP. Total Fatal and Injury 191 115 22 91 160 25'9 i Alcohol Involved 11 270 49 91 301 58 '''l Speed Related 41 157 33,91 206 42, --i Nighttime (9:OOpm- 2:59am) 19 122 24;'91 161 30:H Hit and Run 16 151 30 91 163 32 HH 1 HBD Driver < 21 2 161 38 91 202 40 91 HBD Driver 21-34 5 192 38;91 230 44191 Composite 179 3S'91 218 45 91 KILLED AND INJURED VICTIM TYPE Pedestrians 14 195 42.91 231 50 91 Pedestrians 65+ 1 191 50 91 209 58,9: Pedestrians < 15 8 86 21 91 93 20'91 Bicyclists 20 119 23. 91 129 26,°I Bicyclists < 15 7 95 21 91 103 23 91 DUI ARRESTS 126 0.46 % 147 27'9'. OTS-38A(Rev 5 93) • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 4 City of Glendora Collision Type ; 1998 1999 2000 1 Collisions j Victims Collisions Victims Collisions Victims j Fatal 12 2 1 1 2 2 Injury 1136 1 216 126 171 160 235 _ Fatal Injury ; Killed l Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 1 ( 5 1 12 0 3 0 3 0 6 0 12 I Speed Related 0 129 0 48 0 34 0 46 0 32 0 50 Agency Year Countyiiroup Population' , DVMT GLENDORA 2000 LOSS '''''''-',.''':i `. .. t0 RANKING BY RANKING BY VEHICLE MILES POPULATION FATAL AND INJURY COLLISIONTOTALS STATEWIDE POP' STATEWIDE POP' TYPE GRP. GRP. Total Fatal and Injury 162 327 71/91 251 64/91 Alcohol Involved 9 367 86/91 351 85/91 Speed Related 32 321 72/91 284 68/91 Nighttime (9:00pm - 2:59am) 8 374 89/91 363 90/91 Hit and Run 11 288 70/91 256 70/91 HBD Driver< 21 1 269 80/91 269 76/91 HBD Driver 21-34 2 349 89/91 349 89/91 Composite 382 85/91 336 88/91 KILLED AND INJURED VICTIM TYPE Pedestrians 14 282 63/91 261 60/91 Pedestrians 65+ 1 214 60/91 215 56/91 Pedestrians < 15 4 257 56/91 248 55/91 Bicyclists 14 290 65/91 254 65/91 Bicyclists < 15 3 306 76/91 295 76/91 DUI ARRESTS 154 0.51 % 182 43/91 ,is--,\(Rev, Qs) • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE City of Covina ' Collision Type 1998 1999 2000 Collisions Victims Collisions Victims Collisions I Victims Fatal 1 1 1 , 1 1 1 In•ur 195 309 217 343 197 326 Fatal Injury ! Killed ' Injured Fatal I In•ur Killed Injured Fatal I>ljury Killed Injured Alcohol Involved 0 7 0 11 1 10 1 115 0 6 1 0 8 Speed Related 10 47 I 0 71 0 66 0 99 0 57 1 0 98 Agency Year County Group Population DVMT j COVINA2000 LOS ANGELES�.CO - D 47,725 601,000 . -- .->ti_-• w_. --.--_.. n ��� ss.. . .. RANKING BY RANKING BY VEHICLE MILES POPULATION FATAL AND INJURY COLLISION POP. POP. TYPE TOTALS STATEWIDE GRP. STATEWIDE GR ' Total Fatal and Injury 198 292 60;'91 162 26/91 Alcohol Involved 8 382 81 91 360 70'9 1 Speed Related 57 198 45'91 139 2391 Nighttime (9:00pm- 2:59am) 17 291 65,91 204 40'91 Hit and Run 7 342 76 91 318 71 91 HBD Driver< 21 0 420 78/91 402 82.'91 HBD Driver 21-34 3 335 71/91 319 68/91 Composite 318 65 91 234 49;'91 KILLED AND INJURED VICTIM TYPE Pedestrians 17 255 5491 194 41,`91 Pedestrians 65+ 2 166 42;91 134 26.91 Pedestrians < 15 9 149 35/91 74 13/91 Bicyclists 13 315 71 01 262 56;91 Bicyclists < 15 2 340 83 91 332 77;91 DUI ARRESTS 143 0.50 % 173 31;X91 OTS--SA(Rev 5 98) • • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 6 City of Baldwin Park Collision Type j 1998 1999 2000 Collisions Victims Collisions Victims Collisions Victims Fatal j 4 4 3 3 4 5 Injury 211 310 210 307 231 325 Fatal I Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 0 15 0 22 1 13 1 18 3 17 4 27 Speed Related ; 1 1 43 1 69 0 52 0 84 0 34 0 51 "4 Agency Year County �� � ; . "4�,.-.�rau...p . ulation DVMT� r� Po. ..� P B.ALDWIN PARK 2000 i �L© , � .I o RANKING BY RANKING BY VEHICLE MILES POPULATION FATAL AND INJURY COLLISION TOTALS STATEWIDE POP. GRP. STATEWIDE POP. GRP. TYPE Total Fatal and Injury 236 171 35/91 271 72/91 Alcohol Involved 26 130 20/91 212 47/91 Speed Related 35 285 62/91 338 81/91 Nighttime (9:00pm - 2:59am) 17 252 65/91 330 87/91 Hit and Run 35 64 8/91 109 29/91 HBD Driver< 21 7 46 7/91 81 15/91 HBD Driver 21-34 8 165 32/91 241 57/91 Composite 190 41/91 282 72/91 KILLED AND INJURED VICTIM TYPE Pedestrians 31 97 12/91 160 37/91 Pedestrians 65+ 1 212 59/91 235 70/91 Pedestrians < 15 15 56 6/91 70 15/91 Bicyclists 25 145 28/91 210 58/91 Bicyclists < 15 12 71 4/91 102 15/91 DUI ARRESTS 174 0.37 % 104 16/91 )F -_J.AttZC\ 1>>l SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION P,\G City of Irwindale Collision Type 1998 1999 2000 Collisions Victims Collisions Victims Collisions Victims Fatal 1 1 2 1 2 1 1 Injury 57 82 62 102 79 126 Fatal Injury Killed I Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 0 4 10 5 0 2 02 1 1 7 1 20 . Speed Related 0 9 1 0 1 14 j 1 18 [ 1 1 30 0 1 16 0 23 Office of Traffic Safety rankings for 1999 indicate: Agency Year County Group Population DVMT IRWINDALE '7.-1',';a1;66- ,,>2.000 T.,LOS ANGELES CO G 1490 330,500 RANKING BY RANKING BY VEHICLE MILES POPULATION FATAL AND INJURY COLLISION TOTALS STATEWIDE POP' STATEWIDE POP' TYPE GRP. GRP. Total Fatal and Injury 80 364 14,'24 3 3%24 Alcohol Involved 9 282 7!24 3 3,24 Speed Related 16 354 11'24 3 3/24 Nighttime (9:00pm- 2:59am) 6 356 7/24 3 3/24 Hit and Run 6 302 6/24 3 3/24 HBD Driver< 21 2 141 1/24 1 1/24 HBD Driver 21-34 7 99 2/24 3 3/24 Composite 337 11 '24 3 3/2 KILLED AND INJURED VICTIM TYPE Pedestrians 3 380 7/24 5 3/24 Pedestrians 65+ 0 348 20/24 323 21x24 Pedestrians < 15 0 423 21/24 391 6x24 Bicyclists 3 391 7'24 4 3124 Bicyclists < 15 0 440 19'24 388 21/21 DUI ARRESTS 90 10.00 °%0 457 21/24 • OTS-=8A(Rel- ,98) • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 8 Attempts to Solve the Problem Currently, the Police Officer's Association of Los Angeles County(POALAC) is in the last quarter of an extended DUI grant from the Office of Traffic Safety. The grant funded one eight hour shift of overtime for an officer from each agency in Los Angeles County to conduct DUI enforcement as a cooperative effort in subgroups within the county. Many of the enforcement nights were DUI checkpoints. Officers in Azusa, Baldwin Park, Covina, Glendora and Irwindale participated in this program throughout the last couple of years, however, that grant is coming to an end. With each of the individual city personnel restraints, the ability for any of the single agencies to conduct a large-scale DUI enforcement is limited. The cities of Glendora, Covina and Azusa have worked together on several occasions,joining our forces to work different traffic problems in each of our perspective cities. The total number of motor officers has been up to six. The enforcement details have included crosswalk violations, speed enforcement and other miscellaneous details. Project Goals 1. To reduce total fatal and injury collisions 3% from the calendar 2001 base year total of 957 to 928 by December 31, 2004. 2. To reduce alcohol involved fatal and injury collisions 5% from the calendar 2001 base year total of 80 to 76 by December 31, 2004. 3. To reduce hit-and-run fatal and injury collisions 5% from the calendar 2001 base year total of 90 to 86 by December 31, 2004. 4. To reduce nighttime (2100- 0300 hours) fatal and injury collisions 5% from the calendar 2001 base year total of 110 to 105 by December 31, 2004. Project Objectives 1. To issue a press release announcing the kick-off of the project by January 14, 2003. The press release will be forwarded to OTS Public Information Officer at piona,ots.ca.gov and the OTS Regional Coordinator for approval prior to the release. Printed newspaper copies of the press release will be faxed or e-mailed to OTS. 2. To use the following standard language in all press and media materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety." OTS-_8\(Rev 5%98 i SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 3. To e-mail to the OTS Public Information Officer at pio@ots.ca.coy and OTS Regional Coordinator at least one month in advance, a short description of any new traffic safety event or program. 4. To conduct a press conference or media event by January 31, 2003 to kick-off or publicize the grant. OTS will be notified at least two weeks in advance of the grant kick-off event. 5. To use the Business, Transportation and Housing Agency, California Energy, and Office of Traffic Safety logos in all press and media materials when feasible and practical. 6. To submit print clip articles by 9 a.m. to the OTS Public Infolivation Officer by e-mail at pio a ots.ca.gov and OTS Regional Coordinator, or via fax at (916) 262-2960. Include publication name and date the article was published on all clips. 7. To issue at least 20 media releases by December 31, 2004. This is in conjunction with Public Service Announcements for DUI checkpoints. 8. To encourage law enforcement agencies to use changeable message signs to promote traffic safety messages and operations. 9. To promote driving sober messages that focus on death, separation from family and loved ones. and the grief suffered by those left behind. 10. To conduct a one day DUI educational program at Azusa High School by December 31, 2003. and an additional presentation at Gladstone High School by December 31, 2004. Enforcement Objectives 11. To conduct a minimum of 10 DUI checkpoints by December 31. 2003 and an additional 10 DUI checkpoints by December 31, 2004. Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Form, Schedule C." • Number of Checkpoints • Vehicles Passing Through the Checkpoints • Vehicles Screened • Field Sobriety Tests 12. To conduct a roll call training session at each represented a zennc,, _.n DUI issues by June 7,0. 2003. OTS-38A(Rev 5,98) • SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 10 13. To measure the grant's impact on crime by tracking non-traffic-related arrests that initiate from DUI checkpoints and/or other grant supported activities or operations. Some of the crime statistics to be collected include narcotic arrests; confiscated weapons, stolen vehicles recovered, criminal misdemeanor arrests, criminal felony arrests, and felony warrant arrests. 14. To conduct increased seat belt enforcement during the Buckle Up America/Operation ABC National Mobilization during the weeks of November 25 —December 1, 2002 and May 19—26, 2003. 15. To help publicize "California's Seat Belt Compliance Campaign"before and during the "Buckle Up America" campaigns. Media strategies include are but are not limited to news releases, radio announcements, etc. 16. To develop an Operational Plan to establish the method of operation and the policies applicable to carry out the grant program by January 31, 2003. Note: Nothing in this agreement shall be interpreted as a requirement,formal or informal, that a police officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. Method of Procedure Phase I (October 1, 2002—December 31, 2002) • A Contract Agreement will be entered into between the City of Azusa and the Cities of Baldwin Park, Covina, Glendora and Irwindale. The Agreement will describe the project and confirm each City's support for it. It will also state the hourly overtime rate that each City will be reimbursed. • The traffic division will purchase and setup a"DUI Command Post"vehicle complete with all of the necessary equipment needed to conduct a DUI checkpoint(signs, cones,barricades, lighting and educational literature). • The traffic division will establish a committee of representatives from each City and establish a schedule for the checkpoints and develop a general operational plan. • The committee will develop and conduct a briefing informational training for each of the agencies involved. • The traffic division will contact a representative from the Los Angeles County Fire Department, American Medical Response Ambulance service and Azusa Unified School District to develop a one- day DUI program for Azusa High School. ,R0 5'981 SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 11 Phase II—Implementation of First Year of Project (January 1, 2003 — December 31. 2003) • Provide a Media Release and conduct a Media Kick-off event to coincide with the first DUI checkpoint during the first month. • Conduct at least 10 DUI checkpoints during weekend night hours and holiday dates. Each checkpoint will be conducted in a different represented city each month. • Conduct at least 10 joint traffic enforcement details to target specific traffic problems. Each represented agency will have the opportunity to receive the enforcement assistance. • Conduct a one-day DUI educational program at Azusa High School. Phase III—Implementation of Second Year of Project (January 112004 — December 31. 2004) • Conduct another Media Release to kickoff the second year of the program. • Conduct at least 10 DUI checkpoints during weekend night hours and holidays. • Conduct at least 10 joint traffic enforcement details to target specific traffic problems. Each represented agency will have an opportunity to receive the enforcement assistance. • Conduct a one-day DUI educational program at Gladstone High School. Phase IV—Data Gathering and Analysis (Throughout the Project Period) • Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in Quarterly Reports. Quarterly Reports for the quarter ended September 30 will include year-to-date comparisons of goals and objectives. The Evaluation Data— Schedule C form will be completed each quarter and submitted as part of the Quarterly Report. These reports will compare actual project accomplishments with the planned accomplishments. They will include information concerning changes made by the Project Director in planning and guiding his project efforts. The following are some of the methods to be used in constant monitoring and evaluation of the project: OTS-38A(Rev 5/98) SCHEDULE A PROJECT No: AL0302 PROJECT DESCRIPTION PAGE 12 A. Computerized Reports Statistical information concerning data listed in the project goals and objectives will be available on a timely basis throughout the project. B. Supervision A Lieutenant will maintain close supervision of the project and project personnel. A Corporal who will coordinate checkpoint activities and operational plans will assist him. Phase V (January 1, 2004—February 28, 2004) Prepare and submit final project report. Method of Evaluation Using the data compiled, the project manager will evaluate: (1)how well the stated project goals(s) and objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in accordance with the grant agreement; and (3) was the project cost effective? Statement of Intent We have considered the continuing operational costs of implementing this program, and it is the intent of this community to continue the aggressive education and enforcement of Driving Under the Influence. It is the intentions of the Azusa Police Department to continue the use of the equipment obtained under this grant for this community. 01Re‘ 5981 • SCHEDULE A-1 PROJECT No.: AL0302 ADMINISTRATIVE SUPPORT STATEMENT The City Council of Azusa has endorsed this project by resolution and by budgeting funds as shown for support of the program. The Chief of Police is dedicated to the goal of increasing regional community awareness in the area of alcohol related traffic collisions and fully intends to meet the goals and objectives of this project. AGENCY CONTRIBUTION The City of Azusa will provide services necessary for coordination, supervision, administration, and evaluation 'h of this project. The contribution during the twenty-seven month period will be as follows: ld CONTRIBUTED ITEM % FY-1 FY-2 FY-3 Corporal Traffic Supervisor 7,280 7,280 7,280 Two additional Traffic Officers 8,820 8,820 8,820 One Community Service Officer 3,780 3,780 3,780 Vehicle setup and maintenance 9,000 9,000 9,000 Vehicle maintenance for Command Post Trailer 4,000 4,000 4,000 Total Agency Contribution 32,880 32,880 32,880 OTS-3Sc(Rev 10/99) SCHEDULE B PAGE 1 Detailed Budget Estimate PROJECT No. AL0302 FISCAL YEAR ESTIMATES COST CATEGORY TOTAL COST TO PROJECT A. PERSONNEL COSTS FY-1 FY-2 FY-3 FY-4 10/1/02 10/1/03 10/1/04 9/30/03 9/30/04 12/31/04 Positions and Salaries 3 Police Officers 7 hours @ 8 $8,736.00 $0.00 $0.00 $8,736.00 Checkpoints @ $52.00 7 hours @ 10 $0.00 $11,340.00 $0.00 $11,340.00 Checkpoints @ $54.00 7 hours @ 2 $0.00 $0.00 $2,352.00 $2,352.00 Checkpoints @ $56.00 5 Police Officers for Educational Programs 4 hours @ 2 Programs $1,400.00 $1,400.00 @ $35.00 Employee Benefits @ Category Sub-Total $10,136.00 $11,340.00 $2,352.00 $23,828.00 B. Travel Expense In-State $1,000.00 $1,000.00 $0.00 $2,000.00 Category Sub-Total $1,000.00 $1,000.00 $0.00 $2,000.00 C. Contractual Services $23,296.00 $0.00 $0.00 $23,296.00 7 hours @ 8 DUI Checkpoints a 8 Officers @$52.00/hr 7 hours @ 10 DUI $0.00 $30,240.00 $0.00 $30,240.00 Checkpoints @ 8 Officers @ $54.00 7 hours @ 2 DUI Checkpoints $0.00 $0.00 $6,272.00 $6,272.00 8 Officers @$56.00 Travel for Allied Agency to $3,000.00 $3,000.00 $0.00 $6,000.00 attend PTS Seminar Category Sub-Total $26,296.00 $33,240.00 $6,272.00 $65,808.00 OTS-38d(Rev 5 98) SCHEDULE B PAGE 2 Detailed Budget Estimate PROJECT No. AL0302 FISCAL YEAR ESTIMATES COST CATEGORY TOTAL COST TO PROJECT D. NON-EXPENDABLE PROPERTY FY-1 FY-2 FY-3 FY-4 10/1/02 10/1/03 10/1/04 9/30/03 9/30/04 12/31/04 Fully Equipped Sobriety $20,000.00 $0.00 $0.00 $20,000.00 Checkpoint Trailer Category Sub-Total $20,000.00 $20,000.00 E.OTHER DIRECT COST Command Post Computer $3,000.00 $3,000.00 Educational & Promotional $4,000.00 $4,000.00 Items DUI Fatal Vision Packs $1,511.00 $1,511.00 Two 6 packs (Silver and Bronze) Category Sub-Total $8,511.00 $8,511.00 F. INDIRECT COSTS Category Sub-Total Project Total $65,943.00 $45,580.00 $8,624.00 1 $120,147.00 OTS-38e(Rev 5/98) ' SCHEDULE B-1 PROJECT NO: AL0302 BUDGET NARRATIVE PAGE 1 Personnel Cost The Azusa Police Department will organize and conduct a total of 20 checkpoints through out the allied agency region during the two-year grant period. Three Azusa Police Officers will be assigned to work the checkpoints on an overtime basis. The checkpoints will run seven hours in duration. Travel Expense Travel funds will be utilized for travel and per diem to attend the Police Traffic Services Seminar. Funds may be used to attend OTS approved training. All travel claimed will be at the city of Azusa's approved rate. Contract Services Along with Azusa Police Officers, the other four allied agencies will supply two officers on an overtime basis to work the checkpoints at their respective overtime rates. The total hours allotted for the checkpoints are 20 checkpoints at 7 hours in duration multiplied by the 8 officers (1,120 personnel hours). Additionally, Azusa Police officers will conduct two SLAM programs (one at each Azusa High School) that will employ 4 police officers and a supervisor for each program at 4 hours each (total of 40 hours at regular salary). Funds will be utilized to send allied agencies that participate in the project to attend the Annual Police Traffic Services Seminar. Non-Expendable Property The police department will purchase a fully equipped command post/ sobriety checkpoint trailer and educational items for conducting on-going DUI education programs (DUI Simulation Goggles and literature). Other Direct Cost A computer system will be purchased to equip the command post/sobriety checkpoint trailer with a mobile computer system for dispatch use and CLETS access for driver's license checks etc. Printing educational and promotional items will be purchased to provide support for project goals and objectives. Promotional items purchased under this grant will contain a traffic safety message that relates to this project and appropriate logos, whenever practical and possible. Program Income No program income will be generated from the grant. OTS-3813-1 (Rev 5/98) , STATE.OF CALIFORNIA I]OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS-33(Rev 4/98) Page 1 of 2 ACCEPTANCE OF CONDITIONS COMPANY ORGANIZATION NAME The following are included herein and constitute a part of this Agreement: OTS-38 Page 1 Schedule B-1 Budget Narrative Schedule A Project Description Schedule C Quarterly Evaluation Data Schedule A-1 Administrative Support&Contribution OTS-33 Acceptance of Conditions and Certifications Schedule B Detailed Budget Estimate STD.21 Drug-Free Workplace Certification 0 TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: (a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31,April 30,July 31,and October 31,during each year of project operation; (b) OTS will withhold or disallow grant payments,reduce or terminate grant funds,and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines(Volume II,Chapter 3.9). This may include, but is not limited to,the following: • Failure to submit acceptable and timely reimbursement claims; • Failure to submit acceptable and timely quarterly performance reports;and • Failure to submit an acceptable and timely Schedule C(Quarterly Evaluation Data(OTS-38g) (c) If,during the term of the grant award,federal funds become reduced or eliminated,OTS may immediately terminate or reduce the grant award upon written notice to the project director. (d) By October 31,"continuing"projects must submit a September 30 claim and a written justification to support carrying forward prior year unexpended funds. September 30 claims and written justifications,supporting the carrying forward of prior year unexpended funds,submitted after November 30,will not be processed. The prior claim(i.e.,June 30)will be considered the year-end claim in order to close out the federal fiscal year ending September 30. In addition,prior year unexpended funds will be deobligated and allocated to new projects. (e) All documentation required to request a project revision(i.e.,time extensions,budget category changes,and etc.)must be submitted to OTS prior to the effective date of change(s). For example:OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II,Chapter 3.8). No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto,and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. GENERAL CERTIFICATIONS II. EQUAL OPPORTUNITY ASSURANCE Pursuant to the requirements of Title VI provisions of the Civil Rights Act of 1964,the certifying applicant acting through its chief administrative officer,desiring to avail itself of the benefits of Chapter 1,Title 23,United States Code,and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23,United States Code,Section 105(a),hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program will be complied with fully. III. MINORITY AND WOMEN BUSINESS ENTERPRISE (a) "Policy. It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently,the MWBE requirements of 49 CFR Part 23 apply to this agreement." (b) "MWBE Obligation. The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the maximum opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of DOT assisted contracts." IV. SECTION 504,REHABILITATION ACT OF 1973 Pursuant to Section 504 of the Rehabilitation Act of 1973,no qualified handicapped person shall, because of a certifying applicant's facilities are inaccessible to or unusable by,handicapped persons,be denied the benefits of,be excluded from participation in,or otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966(U.S.Code,Title Section 23,Section 402 et.seq.). • Page2of2 V. HATCH ACT All employees of this certifying applicant whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section 12(a)of the Hatch Act[5.U.S.C. 118k(a)]. VI. NON-DUPLICATION OF GRANT FUND EXPENDITURE The certifying applicant has no ongoing or completed projects under agreement with TOPICS,CCCJ(LEAA),HEW,or other Federal fund sources,which duplicate or overlap any work contemplated or described in this Traffic Safety Project. It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this Traffic Safety Project,will be revised to exclude any such duplication of grant fund expenditures. It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the Office of Traffic Safety. VII. LOBBYING RESTRICTIONS The undersigned certifies,to the best of his or her knowledge and belief,that: (a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying",in accordance with its instructions. (a) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts,sub-grants,and contracts under grants,loans,and cooperative agreements)and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. VIII. RECYCLING At intervals designated by the State,contractor shall certify in writing,under penalty of perjury,the minimum,if not exact,percentage of recycled content of materials,goods or supplies offered or products used in the performance of the contract,pursuant to the requirements of Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled content are contained in Public Contract Code Sections 12161 and 12200. CERTIFICATION We,the officials named below,hereby swear that we are duly authorized legally,to bind the contractor or grant recipient to the above described conditions and certifications. Executed on the date and in the county below,and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME rz1•3 t~ D a v-s s DATE EXEC ED EXECUTED IN COUNTY OF LOSG�F_LF_ 5 PROJECT DI T R'S S JA , TITLE < / f� sF F PC)1-TcF— AUTHORIZING OFFICIAL'S NAME 1`iLk C:pLF DATE EXECUTFAEXECUTED IN THE COUNTY OF y-- o.Z S Lf__ AUTHORIZING OF AL'S I N TURF TITLE Ty Ai foo.)AG f 12 RESOLUTION NO. 02-C104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE "EAST SAN GABRIEL VALLEY DRIVING UNDER THE INFLUENCE CHECKPOINT COALITION" PROJECT #AL0302. WHEREAS, the Legislature and Governor of the State of California have agreed to reimbursement up to $120,147 for the program shown above; and WHEREAS, the California Office of Traffic Safety (OTS) has been delegated the responsibility for the administration of this grant Program, establishing necessary procedures; and WHEREAS, said procedures established by the California Office of Traffic Safety (OTS) require the Applicant to certify the approval of Application(s) by the Applicant's governing body; and WHEREAS, the Applicant will enter into an Agreement with the State of California to carry out the Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa hereby: 1. Approves a resolution to accept the Grant agreement from the California Office of Traffic Safety (OTS) to cover the hourly wages at overtime rate for 11 police officers and the purchase of equipment to conduct 20 Drunk Driving Checkpoints from January 1, 2003 to December 31, 2004 throughout the cities of Azusa, Baldwin Park, Covina, Glendora and Irwindale. 2. Approves that the City of Azusa enter into a contractual agreement with the Cities of Baldwin Park, Covina, Glendora and Irwindale to jointly conduct the aforementioned DUI checkpoints; and 3. Certifies that the Applicant has or will have sufficient funds to operate and maintain the Project; and 4. Certifies that the Applicant has reviewed and understands the provisions contained in the California Traffic Grant Program Manuals; and 5. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to Applications, Agreements, payment requests and so on, which may be necessary for the completion of the aforementioned Project. PASSED, APPROVED AND ADOPTED ON THE 7th DAY OF OCTOBER, 2002. I, the undersigned, hereby certify that the foregoing Resolution No. was duly adopted by the Ci cii, City of Az Air 401111ge.), I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City Azusa at the regular meeting thereof held on the 7T" day of October, 2002. AYES: COUNCIL MEMBER: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCIL MEMBER: NONE ABSENT: COUNCIL MEMBER: NONE CITY CLERK