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Home My WebLink AboutVI- I Grant Award from South Coast AQMD ir ... iii „-__ , .„. .,,, sa�" r z.4.14.4, ,., ,, ,..„..„,, A USA CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS VIA: RICK COLE, CITY MANAGER " JOE HSU, DIRECTOR OF UTILITIES DATE: JANUARY 21, 2003 SUBJECT: AUTHORIZATION TO ACCEPT GRANT AWARD (GRANT # G03162) FROM SOUTH COAST AQMD FOR PARTICIPATION IN THE PM RETROFIT PROGRAM. RECOMMENDATION It is recommended that the City Council accept the grant award from South Coast Air Quality Management District for participation in the PM Retrofit Program. AQMD will reimburse the City of Azusa up to $36,000 for installation of particulate matter traps on six of the City's diesel powered on road trucks. BACKGROUND On August 12, 2002, The Public Works Department applied to the South Coast Air Quality Management District for participation in the PM Retrofit Program. This program will reimburse the City of Azusa up to $36,000 for installation of "Particulate Matter" traps on six City owned trucks designated for off road use. The purpose of this device is to drastically reduce the emission of particulate matter into the atmosphere resulting from diesel combustion. The cost to retrofit the eligible trucks is estimated at $36,000. The AQMD grant would essentially make this retrofit conversion a no cost proposition for the City of Azusa. AQMD has identified diesel powered equipment as a primary source of air toxicity in the Los Angeles Basin. There have been two recent legislative actions aimed at "cleaning up" the air toxicity associated diesel combustion. The first action has been the mandated conversion to low sulfur diesel. This has taken the sulfur content from 500 parts per million down to 150 parts per million. The City of Azusa plans in the near future to convert to "ultra low sulfur diesel" fuel (which has a sulfur content of 15 parts per million). This conversion to "ultra low sulfur diesel" is above and beyond the current legislative requirement but we have been advised by the regulatory authorities that this will become the required fuel in the near future. We expect to have this replacement fuel in our tanks by March of 2003. AQMD is also encouraging the installation of PM traps on 1996 and newer diesel powered trucks designated for on road use (as evidenced by this grant program). It anticipated that this "request for PM trap installation" will be followed up by an un-funded mandate in the near future requiring "PM trap installation". Staff felt it was prudent to both comply with the future directives aimed at improving our air quality as well as simultaneously taking advantage of the cost reimbursement incentive offered by this program. FISCAL IMPACT Since this grant will fully recover the cost of retrofitting particulate matter traps on six City owned diesel powered trucks, there will be no fiscal impact on the Public Works Vehicle Maintenance budget. Attachment: Grant Award and Authorization Form . � South Coast -1 Air Quality Management District AOM State Emission Mitigation PM Retrofit Program • GRANT AWARD &AUTHORIZATION FORM a.. Your application for funding submitted under the PM Retrofit Program(PA2003-04)has been approved as follows: Grant Recipient ("Grantee"): City of Azusa Total Vehicles, 1994 and newer,eligible for award: 6 Maximum Grant for the Purchase and Installation of Particulate Trap Filters(with a $6,000 ceiling per vehicle) Up to $36,000 Grant Number: G03162 As a condition of receiving this funding ("Grant"), you are required to comply with all of the following terms and conditions including those set forth in the following documents, which are attached and incorporated as part of this Grant: 1) List of Vehicles To Be Retrofitted (Attachment A). Please note only 1994 and newer vehicles, registered in California,are eligible. 2) PM Retrofit Program, Program Announcement(PA2003-04),dated July 12,2002(Attachment B) Grantees must install diesel particulate trap filters ("PT Filters") that have been verified by the California Air Resources Board ("CARB") to reduce particulate emissions by 85%or greater. The following companies currently manufacture verified PT Filters: Johnson Matthey and Englehard. A copy of this Grant should be provided to the vendor or authorized distributor of vendor("Vendor")installing the PT Filter.If a Grantee purchases and installs the above PT Filters for less than$6,000 per vehicle,the Grantee could use the savings to retrofit additional vehicles, as long as these new vehicles are 1994 and newer, and the devices have been verified by CARB to reduce particulate emissions by 85%or greater. Once installed, Grantee shall provide the South Coast Air Quality Management District ("AQMD") with the following: a) A detailed invoice with breakdown of costs between parts and labor verifying purchase and installation of the PT Filter on each vehicle listed in Attachment A. b) A signed statement by an authorized official of the Grantee affirming that, for each eligible vehicle, the PT Filter was purchased and installed,warranty was provided by the Vendor and accepted by the Grantee. c) A copy of the PT Filter warranty card provided by the Vendor(The Grantee must promptly supply the Vendor with the information needed for the warranty of the PT Filter). For each vehicle, this information includes,but is not limited to, license plate, odometer reading, date of installation, vehicle model and serial number, diesel fuel used, duty cycle and the company that installed the PT Filter. d) A copy of the installation warranty from the installer of the PT Filter,if applicable. e) Instruction to the AQMD to pay the Vendor who installed the PT Filter, including the cost of: purchase, installation, warranty, and sales tax of the PT Filter. The maximum allowable funding amount is $6,000 per vehicle, up to a maximum amount of$36,000 Payments under this Grant shall be made directly to the Vendor of the PT Filter. Payment for the PT Filter shall be made when Grantee provides the above documentation and a copy of the agreement with a supplier to supply low sulfur diesel for the remaining life of the vehicles retrofitted with the PT Filters. All retrofits must be completed by March 31,2003. The undersigned parties agree to the terms and conditions as set forth in this Grant. The undersigned parties certify under the penalty of perjury that they are duly authorized to bind the parties to this Grant. GRANTOR: GRANTEE: South Coast City of Azusa Air Quality Management District Signature of Authorized Official Signature of Authorized fflcia1 Name: Norma J.Glover Name: /1)///( ( #1.AI /a sow_( Title: Chairman of the Board Title: pj7-edler B1 p4644 Date Date X-14-1-47 °-3i G t O& ATTEST: Jackie Dix,Clerk of the Board By: APPROVED AS TO FORM: Barbara Baird, District Counsel By: ; JAL._ .4 ATTACHMENT A LIST OF VEHICLES ELIGIBLE FOR PARTICULATE TRAP FILTERS City of Azusa Vehicle Type of VIN# GVWR Cumulative Year Vehicle Engine Make Engine Engine Family# ID# Vehicle Mileage Built Manuf. Family ST227 Sewer Truck 2FZAATAK82AJ73133 18,597 3,807 2001 Sterling Caterpillar 3126 YCPXH0442HRK ST230 Patch Truck 1HT5DAANX1H367751 14,969 3,095 2000 International International CH250 YNVXH0466ANB LT704 Aerial Boom 1FABXAK2IHG77312 35,000 1,422 2000 Freightliner Caterpillar 3126 YCPXH0442HRK LT705 Aerial Boom 1FDWF80C7VVA40857 25,700 23,529 1997 Ford Cummins B5.9-210 VCE359D6DABW LT710 Aerial Boom 1FVXJJBBOYHB61615 24,131 4,858 1999 Freightliner Caterpillar 3126 YCPXH0442HRK LT714 Aerial Boom 1GDM7TH1J7SJ501365 33,000 2,209 1994 GMC Caterpillar 3116 RCP403DZDABA