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HomeMy WebLinkAboutVI- A Approval of Minutes 12-16-02 CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 16, 2002 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. The entire Council presented a proclamation to Fernando Vasquez, Meter Reader with the Azusa Light and Water Department, honoring him as second runner up for the 2002 Itron Meter Reader of the Year. The entire Council presented a Certificate of Recognition to Ms. Abigail Groop, a student at Azusa Pacific University who represented the City of Azusa on the Who Wants to be a Millionaire television show. CLOSED SESSION The City Council recessed to Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Gov. Code Sec.54956.9 ( c)). Number of potential cases: 2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Gov. Code Sec. 54957) Titles: City Manager and City Attorney. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8). Property Address: Northwest corner of Azusa Avenue and Foothill Blvd, Azusa, CA. 91702 Agency Negotiators: Economic Development/Redevelopment Director John Andrews and City Manager Cole. Under Negotiation: Price and Terms of payment. The City Council recessed at: 6:48 p.m. The City Council reconvened at: 7:15 p.m. City Attorney Carvalho reported that there was no reportable action taken in Closed Session. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Murray Flagg of the Foothill Free Methodist Church. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Chief of Police Davis, Director of Recreation and Family Services Jacobs, City Treasurer Macias, Public Works Nakasone, Director of Economic/Redevelopment Director Andrews, Acting Finance Director Kenoyer, Director of Utilities Hsu, Human Relations Commission Coordinator Donna Parker, City Clerk Mendoza, Deputy City Clerk Toscano. Proc to F. Vasquez Meter Reader Cert of Rec. A. Groop Closed Sess Anticipated Litigation Public Employee Evaluation Real Prop Neg N/W corner Azusa/Foothill Recess Reconvened No Reports Call to Order Invocation Roll Call Also Present PUBLIC PARTICIPATION Messrs. John Sjodin, Dave Durrell and Enzo Gloriouso of the Fraternal Order of Eagles of Azusa addressed Council and donated a check in the amount of $500 to go towards the fag pole to be placed at the “triangle” at Sierra Madre Avenue and Azusa Avenue. City Manager Cole addressed Council provided a history of the triangle owned by local business owner, Leo Nasser. Mr. Dan Simpson addressed Council regarding Measure M, the Fireworks measure on the March 4, 2003 ballot, expressing his support of the Measure and urged all to vote yes on the ballot to ban fireworks in the City of Azusa. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF City Manager Cole wished Mayor and City Council members a Happy Holiday Season. He advised that the Library will close early on Christmas Eve and New Years Eve. He provided an update on the Monrovia Nursery proposed development and the public hearings being held by the Planning Commission. He then detailed certain tragedies that occurred in the City of Azusa last year which led to the creation of the Human Relations Commission, which he introduced. Human Relations Commission Coordinator Donna Parker addressed Council detailing the reasons for the creation of the Commission, its goals and other statistics regarding hate crimes throughout the Country. Captain Karen Pihlak of the Azusa Police Department addressed the issue detailing the Azusa Police Departments partnership with the HRC. She relayed the results of a survey that was conducted regarding living and working in the City of Azusa. Reverend Rick MacDonald introduced the commissioners, Ilene Ochoa, Logan Westbrooks, Terry Franson, Angel Carrillo, Marti Villanueva, Murray Flagg, and Marissa Herrera. Vice Chairperson Marissa Herrera addressed the issue providing details about the Commission, how it was created and vision and goals for the future. Reverend Rick MacDonald provided some recommendations for the Commission as follows: Chaplain Program, all publishing be bilingual, translators at public gatherings, meetings with City Council, Joint meetings with the AUSD, the need for Azusa to have a Probation Officer, more neighborhood based meetings be held, and some sensitivity and human relations training in all Boards and Commissions; all have come out of their diversity meetings. City Manager Cole announced the Hands Across Azusa event on the weekend of Martin Luther King Jr. birthday on January 19th. Assistant City Manager Robert Person provided an update on Charter Communications cable television service. He provided details about its inception and the series of changes since 1987. He then detailed the services as of today. He recommended that the City meet with Charter to find ways to improve its customer services. Discussion was held. City Engineer Nasser Abbaszadeh provided an update on Todd Avenue and Foothill Boulevard traffic improvements. Councilmember Chagnon advised that although she was absent from the last meeting, she reviewed the tape of the meeting and is aware of the CDBG issues. She then thanked all for the work that has been accomplished this year. She noted several projects that have been completed. She wished all a Happy Holiday Season. Councilmember Rocha expressed his appreciation to City Manager Cole for the accomplishments that have been done in the City. He thanked the local schools for donations to the Food Bank. He wished all a Joyous and Peaceful New Year. Mayor Pro-Tem Hardison expressed his appreciation to all who contributed to the opening of Highway 39. He thanked the Eagles organization for the $500 check and wished all a Happy Holidays from the Hardisons. Councilmember Stanford reminisced the last year and thanked all for their well wishes and prayers and wished all a Merry Christmas. Mayor Madrid wished all a Happy Holiday Season, Happy Hanukah, and Happy Solaris. Pub Part Eagles – Presentation Check City Mgr Comments D. Simpson Measure M Rpts/Updates City Mgr Comments HRC Update K. Pihlak Comments Rev R. Mac Donald M. Herrera Comments Rev R. Mac Donald Comments City Mgr Cole Comments R. Person Update Charter City Engr Comments Chagnon Comments Rocha Comments Hardison Comments Stanford Comments Madrid 12/16/02 PAGE TWO CONTINUED ITEMS CONTINUED PUBLIC HEARING – on Community Development Block Grant (CDBG) 29th Year (Fiscal Year 2003/04) Program. After Council comments City Manager Cole advised that in areas that are not being funded by CDBG funds, some employee associations may want to donate to the cause, and that the Utility staff may propose an annual drive, or the Utility Board may have fund raisers. He also talked about the alternative recommendation from staff for the allocation of the CDBG funds. They are summarized as follows: Allocation to the Single-Family housing Rehabilitation Program is reduced by $15,000, providing funds for allocation to Public Service projects. Allocation to the Adult Literacy Services program is reduced by $2,500, reducing the materials and equipment line item from $5,000 to $2,500. The recommended allocation for the After School Playground Program is maintained at $40,000; however, the $10,000 increase over the current year funding will be directed to expanding the after school program to Dalton School. In addition to the previously recommended funding allocations, additional funds available to Public Service projects are recommended to be allocated as follows: 1) Referral and Case Management for the Severely Disabled: $5,000; 2) Homeless Assistance/ESG V Coalition for the Homeless: $5,000; and 3) YWCA-WINGS: $7,500. Lastly, City Manager Cole suggested that and additional $5,000 be taken from Administration project and be placed in Project Sister for a recommended amount of $5,000. After additional discussion regarding Ellington school, it was moved by Councilmember Stanford, seconded by Councilmember Chagnon and unanimously carried to close the Public Hearing. Councilmember Stanford offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS FOR FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 23003-04. Moved by Councilmember Stanford, seconded by Councilmember Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE SCHEDULED ITEMS Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING AN AMENDED APPENDIX OF THE CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974. Moved by Councilmember Chagnon, seconded by Councilmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE The CONSENT CALENDAR consisting of Items VII-A through VII-I was approved by motion of Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried, with the exception of VII-E and VII-H, which were considered under the Special Call portion of the Agenda. Councilmember Chagnon abstained from item VII-A, the minutes of the last meeting as she was absent from that meeting. A. Minutes of the regular meeting of December 2, 2002, were approved as written. B. Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointment: R. Arevalo, J. Collins, S. Shahsavari, and D. Ramirez. New Appointments: J. Arias, Police Officer Lateral. Promotional Appointment: Ricky Moreno, Police Officer. C. City Treasurer’s Report as of November 30, 2002, was received and filed. 12/16/02 PAGE THREE Comments Continued Items Continued PH CDBG City Mgr Cole Comments Hrg Closed Res. 02-C140 CDBG Funding Sched Items Res. 02-C141 Conflict of Interest Code Consent Cal. VII- E & H Spec Call Min approved Hum Res Action Items D. Final Tract Map Number 26763 was approved and its recordation was authorized. This Parcel Map covers the subdivision of a property located at 920 West Tenth Street. E. SPECIAL CALL ITEM. F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING RESOLUTION NO. 02-C133 WHICH AUTHORIZED THE ISSUANCE OF SPECIAL TAX BONDS FOR CITY OF AZUSA COMMUNITY FACILITIES DISTRICT NO. 2002-1. G. The Annual Report for City of Azusa CFD 2002-1 (Mountain Cove), was received and filed. H. SPECIAL CALL ITEM. I. The following Resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. SPECIAL CALL ITEMS Mayor Pro-Tem Hardison addressed item regarding specifications for new trucks, stating that he would like staff to explore the idea of purchasing utility vehicles at some point. Councilmember Chagnon suggested that in addition to the utility vehicles, staff explore the feasibility of alternative fuel and previously owned vehicles. She also suggested that there is a need to develop a city vehicle policy stating the expected life of a vehicle and noting pool cars. Moved by Mayor Pro-Tem Hardison, seconded by Councilmember Chagnon and unanimously carried to approve the specifications and authorize formal bidding process for (2) basic small SUVs or (2) extended cab small pickup trucks, for the Building Division, and (2 to 3 depending on the budget) extended cab small pickup trucks for Community Improvement. Councilmember Chagnon addressed item regarding the schedule of budget amendment for FY 2002- 03, with questions regarding several aspects of the listed items. Acting Finance Director Kenoyer and City Manager Cole responded. Moved by Mayor Pro-Tem Hardison, seconded by Councilmember Chagnon and unanimously carried to receive and file the Schedule of Budget Amendments for FY2002-03. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 9:15 P.M. THE CITY COUNCIL RECONVENED AT 9:16 P.M. It was consensus of Council that the meeting of January 6, 2003, be cancelled and that the next regular meeting be held on January 21, 2003. It was consensus of Council to adjourn, in memory of Lalo and Becky Hernandez, lifelong residents of Azusa who passed away last week, to Tuesday, December 17, 2002, 6:00 p.m., for a joint meeting with the Azusa School Board at the Azusa Unified School District. TIME OF ADJOURNMENT: 9:17 P.M. __________________________________ CITY CLERK NEXT RESOLUTION NO. 2002-C144. NEXT ORDINANCE NO. 2002-O13. Treas Rpt Tract Map 26763l Spec Call Res. 02-C142 Spec Tax CFD Annual Rpt CFD MC Spec Call Res. 02-C143 Warrants Spec Call Item Hardison Comments Specs for Bid for City trucks Chagnon Comments Sched of Budget Amend Convene CRA Reconvene Cncl January 6, 2003 Mtg cancelled Adjourn To 12/17/02 In memory Lalo and Becky Hernandez 12/16/02 PAGE FOUR