HomeMy WebLinkAboutVI- G Budget Amendment Department of Public WorksCONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS
VIA: RICK COLE, CITY MANAGER
JOE HSU, DIRECTOR OF UTILITIES
DATE: JANUARY 21, 2003
SUBJECT: BUDGET AMENDMENT – DEPARTMENT OF PUBLIC WORKS
RECOMMENDATION
It is recommended that the City Council authorize the attached Budget Amendment Request transferring
$177,990 from the Sewer Fund Reserves into the FY 2002-2003 Sewer Maintenance Operational Budget to
cover both the necessary expenses for contract street sweeping ($122,990) as well as the NPDES
environmental program ($55,000).
BACKGROUND
On December 3, 2001, the City Council authorized conversion of daytime street sweeping services to
Athens Services in the amount of $122,990. Council also authorized the usage of revenues derived from
the Sewer Fund to pay for these services. This essentially moved the expense for contract street
sweeping services from the General Fund to the Sewer Fund. This change was effectuated mid stream of
FY 2001-2002.
During the development of the FY 2002-2003 Sewer Maintenance Budget, the Public Works Department
did request a funding level of $122,990 for street sweeping contract services. This request was
inadvertently omitted in the finalized FY 2002-2003 budget. The Public Works Department is requesting
that this oversight be corrected by transferring $122,990 from the Sewer Fund Reserves into the Sewer
Maintenance / Contract Services Line Item account.
The Sewer Fund has historically funded the federally mandated NPDES program (National Pollution
Discharge Elimination System) administered by the Engineering Division of the Department of Public
Works. This program is geared toward implementation measures that mitigate intrusion of pollutants
into the storm drain system (and ultimately into the ocean). Mitigation measures include but are not
limited to the following; best management practices, public awareness / education, enhanced
infrastructure improvements, and legislative compliance. The Public Works Department has historically
received an annual funding level in the Sewer Fund of $55,000 for NPDES program implementation
broken down as follows; $15,000 for training, $25,000 for outside services, and $15,000 for printing and
binding. Once again, the Public Works did request this same amount in the FY 2002-2003 Sewer
Operational Budget and discovered at a later date that it was inadvertently omitted. The Public Works
Department is therefore requesting a budget amendment that transfers $55,000 from the Sewer Fund
Reserves into the FY 2002-2003 Sewer Operational Budget for NPDES program efforts allocated $15,000
for training, $25,000 for outside services, and $15,000 for printing and binding.
FISCAL IMPACT
This Budget Amendment will decrease the Sewer Fund Reserve by $177,990 and infuse an additional
$177,990 into the FY 2002 –2003 Sewer Maintenance Operational Budget. The Sewer Fund will still have a
remaining fund balance of approximately $6 million dollars.
Attachments: Budget Amendment Request & December 3, 2001 Agenda Memo entitled “Contract Award
for Street Sweeping Service”.