HomeMy WebLinkAboutE- 6 San Gabriel Canyon Road Beautification- Project Budget Amendment V OF�N
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: NASSER ABBASZADEH, CITY ENGINEER
VIA: RICK COLE, CITY MANAGER
DATE: FEBRUARY 18, 2003
SUBJECT: SAN GABRIEL CANYON ROAD BEAUTIFICATION - PROJECT BUDGET AMENDMENT
RECOMMENDATION
It is recommended that the City Council approve the budget amendment for San Gabriel Canyon
Road Beautification (SGCRB) project to consolidate various funds under one project number and
to appropriate funding from the Electric and Water Funds:
1. From Water retained earnings, transfer into SGRB, $583,625.00
2. From Electric retained earnings, transfer into SGRB, $410,000.00
3. From Pavement Management Improvements plan, transfer into SGRB, $190,500
BACKGROUND
On January 21, 2003, the City Council awarded the San Gabriel Canyon Road Beautification
project to PIMA Corporation in the amount of $1,269,450.00.
Since several different funding sources are used in this project, to ease the bookkeeping process, a
budget amendment is necessary to consolidate the various funds into one project budget. A
detailed break down of the funding sources and expenses are summarized below under fiscal
impact section.
FISCAL IMPACT
Project Expenses
Property Purchase $171 ,000 (already purchased)
f
EI Nativo Growers Contract $228,925 (separate contract)
Sign Monument and Flag $ 60,000 (separate contract)
Island &landscaping Construction $777,700 (PIMA contract)
Electric conduits &structures $410,000 (PIMA contract)
Pavement upgrades $190,500 (PIMA contract)
Total $1,838,125
Fund Sources
Grant Fund $527,000 (From MTA)
Electric Fund $410,000 (Electric Division will install conduits for future use as part of this
project)
Water Fund $583,625 (native plants are a demonstration project)
General Fund $127,000 (Roll over from prior fiscal year)
Gas Tax $190,500 (Approved as part of current year CIP)
Total $1,838,125
Attachment: Fund Transfer Forms
CITY OF AZUSA BUDGET AMENDMENT REQUEST
(New Appropriation) A
Department: Uti 1 tti es Fiscal Year: 2002-2003 *Round to the highest$10
Requested by: Phyllis Bradley Date: February 4, 2003
PROJECTED EXPENDITURE (S): FUNDING SOURCE:
Account # Project # Amount* Account # Project # Amount '
22800006617120 6610OC-7120 993,625.00 22800006615940 66100C-5940 993,625.00
33800007305960 410,000.00 33000000003605 410,000.00
32800007215950 583,625.00 32000000003605 583,625.00
p p
•+1T � �Lr 5YIi12:
1
Total:
Total:
Reason for Amendment: San Gabri el Canyon Road Beauti f i cati on Impact on other programs: None
Project
NOTE: 1.Amendments of$25,000 or less require approval of the Finance Director.
2.Amendments between$25,000 and$100,000 require the approval of the City Manager and the Finance Director.
2.Amendments between$100,000 and$1,000,000 require adoption of a resolution by CityCouncil.
3.Amendments over$1,000,000 shall be approved by City Council following a public hearing.
APPROVAL FINANCE ONLY
Department Head: -3 Date: � /� o Processed By: Date:
Finance Director: ��- Date: -- ( /4,3 GL Batch: GL Budget Ref:
City Manager: Date:-Z 1 JL Batch: JL Budget Ref:
Council Approved on:
CITY OF AZUSA BUDGET AMENDMENT REQUEST
(New Appropriation)
Department: Public Works Fiscal Year: 2002-2003 *Round to the highest S10
Requested by: Bill Nakasone Date: 02/11/03
PROJECTED EXPENDITURE(S): FUNDING SOURCE:
Account # Project # Amount* Account # Project # Amount
12-80-000-661-5950 $190 , 500 12-'�C0-000- dF/-717 66103A-7172 $190 , 500
22-80-000-661-71 !0 66100C-alaD $190 , 500 22-80-000-661-594 66100C- 5cl-to $190 , 500
Total: 3$j DO O Total: 3 9 1 1 000
Reason for Amendment: Impact on other programs:
To reallocate funds from pavement management
project to San Gabriel Beautification project N/A
NOTE: 1.Amendments of$25,000 or less require approval of the Finance Director.
2.Amendments between$25,000 and$100,000 require the approval of the City Manager and the Finance Director.
2.Amendments between$100,000 and$1,000,000 require adoption of a resolution by City Council.
3.Amendments over$1,000,000 shall be approved by City Council following a public hearing.
APPROVAL FINANCE ONLY
Department Head:'Ne4t� Wll L Date: a—// - ,�uo2- Processed By: Date:
Finance Director: 5 Date: a tr D 3 GL Batch: GL Budget Ref:
b
City Manager: Date: JL Batch: JL Budget Ref: