HomeMy WebLinkAboutK- 6 Contract with Forsight Creations for construction of South Gateway Monument sign Mae,
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT K. PERSON, ASSISTANT CITY MANAGER
VIA: RICK COLE, CITY MANAGER
DATE: FEBRUARY 3, 2003
SUBJECT: AUTHORIZATION TO AMEND THE CONTRACT WITH FORSIGHT CREATIONS
FOR THE CONSTRUCTION OF A SOUTH GATEWAY MONUMENT SIGN AND
AUTHORIZATION TO AMEND THE CAPITAL IMPROVEMENTS PROJECT BUDGET
FOR THE SOUTH GATEWAY MONUMENT SIGN PROJECT BY $3,000
RECOMMENDATION
It is recommended City Council authorize an amendment to the contract with Forsight
Creations to extend the term of the contract through February, 2003 and to authorize an
additional $3,000 to the existing $100,000 capital improvements project budget in order to
close out the project and make a final payment of $10,000.
BACKGROUND
In 2002, the City conducted a competition to select an artist to build a gateway monument at
the southern boundary of the City at Azusa Ave and Arrow Highway. The winner of the
competition, Forsight Creations, then entered into a contract with the City for the
construction of the monument. The terms of the agreement included a not-to-exceed cost of
$100,000 and an anticipated completion date of February, 2002. The monument has now
been substantially completed with some minor corrections to be made. In preparing the
request for a close out payment, the following issues arose: 1) the original completion date
has obviously been exceeded and requires that the contract term be extended to February,
2003, and 2) stipends to some of the competing artists of $1,000 (for a total of $3,000) were
paid from this project's account at the beginning of the competition. Either separate funds
should have been budgeted for the stipends or the contract not-to-exceed amount should
have been in the amount of $97,000. In order to fulfill the terms of the contract with Forsight
Creations it is necessary to amend the project's budget by $3,000 in order to make the final
payment due to Forsight Creations of $10,000. To date, three progress payments of $30,000
each (for a total of $90,000) have been made to Forsight Creations with a balance of $10,000
due at this time.
FISCAL IMPACT
This action will appropriate $3,000 from the General Fund to the Southern Gateway
Monument Capital Improvements Project budget for a total project budget of $103,000. All
project funds will be expended with a final close out payment of $10,000 due to the vendor.
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