HomeMy WebLinkAboutE- 5 Azusa Police Department Records Retension Schedule Resolution
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RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA, CALIFORNIA, ADOPTING A POLICY FOR
RETENTION/DESTRUCTION OF OBSOLETE RECORDS
OF THE AZUSA POLICE DEPARTMENT
WHEREAS, on April 16, 2001, the City Council approved the "Records Retention
Schedule for Cities" (the "Schedule") to use as a guideline for the retention and destruction of
City records; and
WHEREAS, the Schedule did not include categories of documents specific to the Azusa
Police Department; and
WHEREAS, the Azusa Police Department desires to establish a specific retention and
destruction policy regarding records and documents in its charge which are obsolete and
unnecessary; and
WHEREAS, Section 34090 of the California Government Code provides that, with the
approval of the City Council and the written consent of the City Attorney, the head of a city
department may destroy any record, document, instrument, book or paper under his/her charge
without making a copy thereof, after the same is no longer required, provided that certain records
are exempt from such destruction; and
WHEREAS, the City Attorney and Staff of the City of Azusa have prepared the "City of
Azusa Police Department Records Retention and Destruction Policy" ("Policy"), attached hereto
as Exhibit "A" and incorporated herein by reference, for consideration and adoption by the City
Council; and
WHEREAS, the City Attorney has reviewed and approves the Policy, by signature of this
Resolution, in accordance with the provisions of Section 34090 of the California Government
Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, DOES FIND AND DECLARE THAT:
SECTION 1. Approval of Policy. The City Council hereby approves the City's "Records
Retention and Destruction Policy of the City of Azusa Police Department," attached hereto as
Exhibit "A".
SECTION 2. Ongoing Authority. The Chief of Police shall have ongoing authority to
authorize the destruction of records, in accordance with the "Records Retention and Destruction
Policy of the City of Azusa Police Department" approved by the City Attorney and the City
Council.
Section 3. Effective Date. This Resolution shall take effect immediately upon adoption.
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PASSED, APPROVED AND ADOPTED this ______ day of __________, 2003.
___________________________________
Cristina Cruz-Madrid, Mayor
ATTEST:
______________________________
Vera Mendoza, City Clerk
APPROVED AS TO FORM:
______________________________
Best Best & Krieger LLP
City Attorney