HomeMy WebLinkAboutF- 6 Authorizing to award Bid to Bob Wondries Ford for PUrchase of Seven Trucks for the Public Works DepartmentCONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS
VIA: RICK COLE, CITY MANAGER RSC'
JOE HSU, DIRECTOR OF UTILITIES
DATE: MARCH 3, 2003
SUBJECT: AUTHORIZATION TO AWARD BID TO BOB WONDRIES FORD FOR PURCHASE OF
SEVEN TRUCKS FOR THE PUBLIC WORKS DEPARTMENT
RECOMMENDATION
It is recommended that the City Council authorize staff to award bid for the purchase of seven
trucks for the Public Works Department in the amount of $218,087 to Bob Wondries Ford.
BACKGROUND
In the fiscal year 2001-2002 Capital Replacement Budget, the City Council authorized the Public
Works Department to purchase (7) trucks. These seven trucks were to be allocated as follows;
four trucks to the Parks Division and three trucks to the Streets Division. Of the seven trucks
earmarked for purchase, six were direct replacements for existing vehicles units #101, #103,
# 110, #201, #203, and #216. One truck is an additional unit for the Parks Division.
On January 21, 2003, the City Council authorized the staff to commence with the formal bidding
process for the purchase of these seven trucks. Staff advertised for bids in the City of Azusa
adjudicated newspaper and sent requests for proposal to eight dealerships. Staff only received
one responding bidder, Bob Wondries Ford in Alhambra, California. Staff was perplexed by the
single bid response.
Some of the non-responsive. dealerships were called and asked why they did not participate in the
bid process. Their responses fell into two categories. Some dealerships considered CNG Trucks a
specialized niche and therefore declined to bid. One dealership notified staff the day prior to the
bid opening requesting to look at the trade-in vehicles. Based on the short time span to respond,
they were directed to bid on the trucks (excluding the trade-in section). If staff decided to reject
the trade in portion of the bid, their submitted bid would be judged exclusively on the relative
merit of their new vehicle pricing. Nonetheless, this particular dealership declined to bid.
FISCAL IMPACT
Staff recommends bid award to the sole responsive bidder, Bob Wondries Ford, in the amount of
$218,087. This bid price is all inclusive of purchase price, taxes, license and other fees (and does
reflect an allowance for trade ins' since staff decided to surplus the old vehicles through auction).
Keep in mind, the City of Azusa recently applied for MSRC funding for reimbursement in the
amount of $30,000 on CNG powered medium duty trucks. This anticipated reimbursement
directly reduces the cost for three of the trucks earmarked for purchase. When this
reimbursement amount is realized, our net capital outlay for these seven trucks will be $188,087
($218,087 - $30,000 = $188,087). The gross capital outlay of $218,087 is far below the
allocated amount of $255,000 originally earmarked for the purchase of these seven trucks. This
will be funded through the Public Works endowment fund.
The $218,087 shall be charged out to the following accounts;
Truck Units
Units #103 &Additional Unit
Units #101 & Unit #110
Units #201,#203, Ø
Attachments: Bidders Proposal Sheet
Charge #
Amount
66101B
$66,917
66101A
$63,309.
42001 F
$87,865.
$218,087
BIDDERS PROPOSAL SHEET - (7) PUBLIC WORKS TRUCKS
1. TRUCK #1 (F-350 with Stakebody -replacement for unit #203)
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2. TRUCK #2 (F-450 with Dump Body- replacement for unit# 216)
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3. TRUCK #3 (F-150 CNG with Service Body- replace #101)
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4. TRUCK #4 (F-150 CNG with Service Body- replace #110)
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5. TRUCK #5 (F-150 CNG with Service Body- replace #201)
6. TRUCK #6 (F-450 with 11 Foot Service Body - replace #103)
7. TRUCK #7 (F-450 with 12 Foot Service Body- addition to fleet)
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8. SUB TOTAL FOR ALL (7) TRUCKS
2. SALES TAX FOR ALL (7) TRUCKS AND OTHER FEES
3. TOTAL DELIVERED PRICE FOR ALL (7) TRUCKS
4. TRADE IN ALLOWANCES -
Unit #203 - (1986 Ford F250 - 41,000 miles)
Unit #101- (1986 Ford F150- 85,000 miles)
Unit #110- (1986 Ford F150- 103,000 miles)
Unit #201- (1991 Chevy S-10 - 69,000 miles)
Unit#103- (1986 Ford F-250 - 60,000 miles)
TOTAL TRADE IN ALLOWANCES (5 trucks)
S. NET BID (INCLUDING TRADE IN ALLOWANCES)
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COMPANY NAME:
BY..
ADDRESS:
PHONE NUMBER:
BOB WONDRIES FORD
400 S. ATLANTIC BLVD.
NOTE., Bids to be received by the City Clerk on or before February 18, 2003. Base your bid on
attached specifications, show any variation from specification. The City reserves the right to
accept or reject the trade in portion of the bid.
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