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Home My WebLink AboutA- 6 Minutes February 18, 2003 City CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 18, 2003 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CLOSED SESSION REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. Property: 232 W. Oakview Drive Foothill Village Project Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Mr. Manuel Pedroza Under Negotiation: Terms of Silent Second Loan REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. Property: Northwest corner of Azusa Ave and Foothill Blvd, Azusa, CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Tom Marshall Under Negotiation: Price and Terms of payment. PERSONNEL MATTER (Government Code Section 54957) Employee Appointment: Reclassification of Office Specialist II, Associate Director of Park & Recreation, and Community Improvement Officer. REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. Property: 613 – 615 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Dr. Reyes Under Negotiation: Price and Terms of payment. The City Council recessed at: 6:30 p.m. The City Council reconvened at: 7:21 p.m. City Attorney Carvalho announced that there was a 5/0 vote of the Councilmembers that approved the request with regard to the silent second. Staff was given directions regarding the other items. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Reverend Rick Mac Donald of the Christian Family Center. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, City Treasurer Macias, Public Works Nakasone, Community Development Director Bruckner, Assistant Community Development Director Onaga, Director of Recreation and Family Services Jacobs, City Librarian Tovar, Director of Utilities Hsu, Planning Secretary Rocha, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Clsd Sess Real Prop Foothill Village Proj. Real Prop NW Corner Azusa & Foothill Personnel Matter Real Prop Recess Reconvened City Attorney Comments Call to Order Invocation Roll Call Also Present Representative of American Legion Post # 180, Jerry Martinez, Bill Medley and Pete Rose of the VFW, addressed Council and presented a check to go towards the erection of the Flag pole at the “triangle” on Sierra Madre and Azusa Avenue. Mr. John Slayton addressed Council expressing his concern regarding the rock quarry conveyor belt, stating that it is unsafe. He stated that there is debris falling that is a risk and a liability; the item was referred to staff. Ms. Wanda Herold addressed Council providing information regarding the program, Azusa Cares, which honors servicemen and women; she displayed a flyer which asks all to support our brave men and women by helping to sponsor a star along Azusa Avenue and yellow ribbons along Foothill Blvd. She noted that there are an assortment of signs for Army, Navy, Air Force, and Coast Guard. She requested that the City Council approve and support the program via a $100 donation to purchase the stars. It was consensus of Councilmembers to support Ms. Herold in the amount of $100. The American Legion representatives Jerry Martinez and Bill Medley and Charlie Rose of the VFW each made a donation of $150.00, each to the Star Program. Mr. Todd Afshar, candidate for the office of Mayor of the City of Azusa addressed Council stating that he is in favor of the Monrovia Nursery and that he has a web site: Todd.com. Mr. Dan Simpson addressed Council expressing his support of Measure M, to rid fireworks in the City of Azusa. He expressed his disappointment with proponents of the measure. Mr. Barry Jones addressed Council in favor of Measure M and against of Measure L. He expressed his concern regarding the gymnasium at Memorial Park, specifically, the fire door that is bolted shut. City Manager Cole assured Mr. Jones that the problem would be corrected. Mr. Joe Guarrera addressed Council expressing his frustration with defacing of city tiles at the gazebo behind City Hall. He voiced his concern about feathers in the gutter from a local business at Georgia and Industrial. He expressed his concern regarding the ongoing yard sale on Pasadena Avenue, he called the “New Azusa Swapmeet”. The item was referred to staff. He expressed his opposition to the Monrovia Nursery Project proposal and asked the City Council to reconsider their vote on the density of the project as well as attached/detached ratio. He stated that the Azusans for Responsible Growth is beginning a referendum. Councilmember Chagnon advised that the “New Azusa Swapmeet” on Pasadena has been reported to staff and will be handled. She also asked Mr. Guarrera what the ratio should be? He advised that he is not prepared to discuss it at this time. Mr. Hector Roybal spoke in favor of the Monrovia Nursery Project. Ms. Marie Kukula addressed Council voicing her opinion against the Monrovia Nursery Project. Ms. Lana F. Grizzell addressed Council expressing her opinion against Monrovia Nursery Project density. Mr. Art West addressed Council asked that the final vote be postponed as Miles Rosedale has advised him that he would bring in evaluators to go over the project? Ms. Ruth Ann Griffin addressed Council expressing her opinion in favor of Monrovia Nursery. Mr. Mark Ades addressed Council expressing his opinion in favor of Monrovia Nursery. Mr. Don Clark addressed Council expressing his opinion against the proposed Monrovia Nursery referendum. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Councilmember Rocha requested consideration of sponsoring Ms. Megan Smith, 2002 graduate of Azusa High School and member of the Citrus College Women Ensemble, in the amount of $100 to travel to Washington D.C. to perform at the White House. Ms. Smith addressed the issue and detailed the tour. Moved by Councilmember Rocha, seconded by Councilmember Stanford and unanimously carried to approve the sponsorship of $100. 02/18/03 PAGE TWO Councilmember Rocha invited all to join him in a tree planning project on March 1, 2003, at 8:00 a.m. on the corner of 3rd Street and Soldano. He thanked all who joined him on February 8th to help clean Pub Part Donation $ Flag Pole Sierra Madre/Az J. Slayton Comments W. Herold Star Program T. Afshar Comments D. Simpson Comments B. Jones Comments City Mgr J. Guarrera Comments Chagnon Comments H. Royball M. Kukula L. Grizzell Comments A. West Comments R. Griffin M. Ades D. Clark Updates/Rpts Rocha Sponsor M. Smith Trip to Washington D.C. up the Health Center. He asked City Manager Cole, where are we on the Blue Star Program. City Manager Cole responded that he would provide the information on the weekly Council Update report. Councilmember Chagnon requested that traffic studies be conducted at the intersections of Sunset and 5th and 6th streets. A report will be presented at the next Council meeting. She also asked if there is a policy for when an employee call to active duty. Assistant City Manager responded stating that a report will be presented at the next meeting. She noted that there is an unauthorized yard sale being conducted on Pasadena Avenue and requested that an update on that issue be presented at the next Council meeting also. She requested that when a sponsorship award is presented that the remaining amount of the sponsorship fund be noted. Mayor Pro-Tem Hardison noted that in the past few years there have been groups asking for things to be done in the City, but they never offer solutions. Councilmember Stanford thanked colleagues for re-electing him to SCAG. He expressed his concern by Assemblyman Chavez letter re: Fireworks in Azusa, he stated he was sure it wasn’t done on purpose. He stated that Freedom of speech goes both ways. He noted that something could be done regarding the ongoing yard sale at the 800 block of Pasadena. Further that something could be done regarding the storage yard in back of Sav-on that is the front yard of the L&W Assistant City Manager Person provided an update on North Gateway Monument Sign by Forsight Creations. Mr. Ron Johnson of Forsight Creations addressed Council presenting a rendering of the Gateway Monument and answered questions and received feedback presented by Councilmembers. It was consensus of Councilmembers that the four items regarding Monrovia Nursery, VIII-A, B, C, and D, be brought forward for handling at this time. City Manager Cole addressed the issue providing an overview of the project, that has now been reduced to 1250 units. Councilmember Rocha requested that all references in the resolutions and ordinances be changed from 1575 to 1250 units. He also noted that 10th street is not a probable street connection and should be noted. City Manager Cole reassured him that it will be noted in the conditions of approval. Councilmember Rocha cited a notice that is being done in another project as follows: “A noise disturbance coordinator shall be established by the applicant with City oversight for the construction of the proposed project. A disturbance coordinator shall be responsible for any local complaints about construction noise. Starting too early, etc. all surrounding residential units located within 300 feet the construction site shall be sent a notice regarding the construction schedule of the proposed project which shall list the telephone number of the disturbance coordinator and also a name.” City Attorney Carvalho responded to questions regarding noise, stating that it is addressed in condition #68, but, more specific language could be included. Community Development Director Bruckner noted that under “air quality” the applicant is required to post a large sign with specific language. City Attorney Carvalho advised that staff could document this on the official record and make sure that policy is met. Councilmember Rocha requested that a committee be created to name streets in the project, preferably someone from Cultural and Historical, Planning Commission, a liaison from City Council and a member of staff. It was consensus of Councilmembers to approve the request of Councilmember Rocha to create a Street Naming Committee. ORDINANCES/SPECIAL RESOLUTIONS Councilmember Stanford offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE CITY ZONING MAP TO REFLECT THE RECLASIFICATION OF PROPERTY LOCATED AT 18331 E. FOOTHILL BLVD. FROM SINGLE-FAMILY RESIDENTIAL 10,000 SF LOT MINIMUM (R-1-10) AND RESIDENTIAL AGRICULTURE (RA) TO SPECIFIC PLAN (SP), CASE NO. Z-2002-03. (APN: Within the City – 8608-003-001, 8608-003-002, 8608-003-005, 8608-003-006, 8625-004-007, 8625-004-012, 8625-029-006, 8684-022-012; Within the City's sphere of Influence - 8608-003-003, 8625-001-001, 8625-002-002, 8625-004-129, 8625-004-130, 8625-005-014, 8625-005-018, 8625-005-019, 8625-008-001, 8625-008-005, 8625-009-011, 8625-009-012, 8625-010-008, 8625-029-005, 8684-024-033, 8684-024-039, 8684-024-041, 8684-024-042, 8684-024-043). Moved by Councilmember Stanford, seconded by Mayor Pro-Tem Hardison to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: 02/18/03 PAGE THREE AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON NOES: COUNCILMEMBERS: MADRID ABSENT: COUNCILMEMBERS: NONE Mayor Pro-Tem Hardison offered an Ordinance entitled: Rocha Comments Chagnon Comments Hardison Comments Stanford Comments R. Person & R.Johnson Update Monrovia Nurs Items brt fwrd City Mgr Cole Comments Rocha comments And requests Ord/Spec Resos Ord No. 03-O1 Amending Zoning Map Property @ 18331 E. Foothill Blvd Monrovia Nursery AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING THE MONROVIA NURSERY SPECIFIC PLAN FOR PROPERTIES DESIGNATED ASSESSOR PARCELS NO. Within the City – 8608-003-001, 8608-003-002, 8608-003-005, 8608-003-006, 8625-004-007, 8625-004-012, 8625-029-006, 8684-022-012; Within the City's sphere of Influence - 8608-003-003, 8625-001-001, 8625- 002-002, 8625-004-129, 8625-004-130, 8625-005-014, 8625-005-018, 8625-005-019, 8625-008-001, 8625- 008-005, 8625-009-011, 8625-009-012, 8625-010-008, 8625-029-005, 8684-024-033, 8684-024-039, 8684- 024-041, 8684-024-042, 8684-024-043. Moved by Mayor Pro-Tem Hardison, seconded by Councilmember Chagnon to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON NOES: COUNCILMEMBERS: MADRID ABSENT: COUNCILMEMBERS: NONE Councilmember Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA PREZONING THE UNINCORPORATED AREA OF LOS ANGELES COUNTY DESCRIBED ON EXHIBIT A (ZONE CHANGE CASE Z-2002-03). Moved by Councilmember Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON NOES: COUNCILMEMBERS: MADRID ABSENT: COUNCILMEMBERS: NONE Mayor Pro-Tem Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF AZUSA, CALFIORNIA, DETERMINING THAT THE PUBLIC CONVENIENCE AND NECESSITY REQUIRE DESIGN, CONSTRUCTION AND MAINTENANCE OF ROADWAYS OF LESS THAN 40 FEET IN WIDTH, CURB TO CURB, FOR ROADWAYS CONTAINED IN THE MONROVIA NURSERY SPECIFIC PLAN. Moved by Mayor Pro-Tem Hardison, seconded by Councilmember Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON NOES: COUNCILMEMBERS: MADRID ABSENT: COUNCILMEMBERS: NONE CONTINUED ITEMS Schedule and Policy for Records Retention and Destruction of Obsolete Records. Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING POLICIES FOR THE RETENTION AND DESTRUCTION OF OBSOLETE RECORDS OF THE CITY. Moved by Councilmember Chagnon, seconded by Councilmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 02/18/03 PAGE FOUR SCHEDULED ITEMS PUBLIC HEARING - on Planning Commission’s Decision Regarding a Request for a Ten-Year Extension of the Amortization Period of Time for Two Nonconforming Uses, for the properties located at 330/336, 338 & 350 Foothill Boulevard and 638, 640 & 644 Sunset Avenue. Ord No. 03-O2 Approving And Adopting Monrovia Nursery Specific Plan Ord No. 03-O3 Pre-zoning Unincorporated Area Zone chg Monrovia Nursery Res. No. 03-C1 Roadways Mon Nurs Plan Continued Items Res. 03-C14 Records Retention Policy The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said hearing published in the Azusa Herald on February 6, 2003. Assistant Community Development Director Onaga addressed the issue stating that this is an appeal of a Planning Commission decision regarding a request for a ten-year extension of the amortization period of time for two nonconforming uses, a used car lot fronting Foothill Boulevard and four detached residential units, built circa 1916, fronting Sunset Avenue. He provided a history of both properties beginning in 1939 when they were zoned C3, which allowed both residential and commercial used-car lot uses, and continued through to the present, noting when both properties became non-conforming uses throughout the years. He stated that in order to approve the requested extension, Council must make certain findings, one is that the extension will not be detrimental to the future planning and development of the area and staff states that this finding cannot be made. He stated that in the draft General Plan they expect to re-designate the block of Foothill Boulevard for new infield of housing development and possibly mixed use development. He asked Council uphold staff’s recommendation to uphold the Planning Commission decision to deny the request. He then answered questions posed by Councilmembers. Mrs. Joanne Dusserre, applicant, addressed the issue stating that the denial of the request would cause a great financial hardship on their family as this would place her husband out of work and also that the families that live in the homes will be displaced. She also stated that they are in the process of getting developers who are interested in developing the property. Mr. Norm Sauve addressed the issue providing details on plans they have thought about for the property. He then answered questions posed by Councilmembers. Moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried to close the public hearing. Moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison and unanimously carried to approve an eighteen-month amortization period with reports to Council at six-month intervals. Moved by Councilmember Chagnon, seconded by Mayor Pro-Tem Hardison and unanimously carried to authorized a Budget Amendment Request to fund additional equipment replacement in the amount of $1,000,000. The CONSENT CALENDAR consisting of Items VI-A through VI-N was approved by motion of Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried, with the exception of VI-D, F, I, K, and N, which were considered under the Special Call portion of the Agenda. With regard to item VI-J, the position of Director of Park Planning and Development was held until Councilmembers receive a copy of staff report that was issued to the Personnel Board Members. A. Minutes of the regular meeting of February 3, 2003, were approved as written. B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSSA AUTHORIZING THE SUBMITTAL OF AN APPLICATION PROPOSAL AND THE SIGNING OF A CONTRACT FOR PROVIDING SERVICES FOR ELDERLY PERSONS AND AUTHORIZING EXECUTION OF ALL DOCUMENTS. C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A GRANT DEED AND DIRECTING THE RECORDATION THEREOF. (Azusa Health Center) D. SPECIAL CALL ITEM. E. Approval was given to amend the budget for the San Gabriel Canyon Road Beautification (SGCRB) project to consolidate various funds under one project number and appropriate funding from the electric and Water Funds as follows: 1. From Water retained earnings, transfer into SGRB, $583,625.00, 2. From Electric retained earnings, transfer into SGRB, $410,000.00, 3. From Pavement Management Improvements plan, transfer into SGRB, $190,500. 02/18/03 PAGE FIVE F. SPECIAL CALL ITEM. G. Approval was given for the purchase of thirty-five (35) police vehicle radios for field use in order to improve radio communications capabilities of Azusa Police Officers in the amount of $19,485.00 from the lowest bidder, Communications Center. H. The City Treasurer’s Report as of January 31, 2003, was received and filed. I. SPECIAL CALL ITEM. Sched Items Pub Hrg Rqst Extension Amortization Hrg Open L. Onaga Assist Com Dev Dir Comments J. Dusserre Comments N. Sauve Comments Hrg Closed 18 month Extension Amortization Period Budget Amend Request Approved Consent Cal. VI-A – VI-N D, F, I K, N Spec Call Min approved Res. 03-C15 Application Senior Svs Res. 03-C16 Health Cntr Spec Call SGC Road Beautification Project Budget J. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE CITY’S CLASSIFICATION PLAN AND ESTABLISHING COMPENSATION FOR THE CLASSIFICATIONS OF COMMUNITY IMPROVEMENT OFFICER. K. SPECIAL CALL ITEM L. A RESOLUTION OF THE CITY COUNCIL OF ATHE CITY OF AZUSA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002. M. Authorization was given to the Mayor to sign a letter of support for California Senate Bill 5x: The Alcohol Related Emergency Services Reimbursement Act of 2003 “Five for Life”. N. SPECIAL CALL ITEM. SPECIAL CALL ITEMS Councilmember Chagnon expressed congratulations to Lieutenant Sam Gonzales on his promotion to Police Captain as well as for his outstanding work and dedication to the City of Azusa. It was then moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison and unanimously carried to approve Human Resources Action Items as follows: Merit Increase and/or Regular Appointment: T. Harrington, N. Abbaszadeh, R. Montague, and E. Cazares. Promotional Appointment: S. Gonzalez, Police Lieutenant to Police Captain. Councilmember Rocha addressed item regarding the proposed changes to the Master Joint Venture Cooperative Agreement with Azusa Unified School District and asked City Librarian Tovar if the AUSD have approved the proposed changes. Mr. Tovar responded: no. It was then moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison and unanimously carried to approve the following changes to the Master Joint Venture Cooperative Agreement with Azusa Unified School District: 1. Under Section 4.1 of the agreement, delete the words “or until terminated pursuant to the terms of Section 8.5 below”. 2. Delete Section 8.5. Councilmember Rocha addressed item regarding the amendment to a blanket purchase order to maintain and repair Police Department radios and asked if there was a local vendor who could provide the service. Chief of Police Davis responded stating that the person who is doing the service was actually a volunteer at one time. It was then moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison and unanimously carried to amend and increase the Blanket Purchase Order for the Police Department radio maintenance and repair with Communications Center in the amount of $10,000 for a new total amount of $34,999. Councilmember Chagnon noted that she would be voting no on item regarding Forsight Creations. It was them moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison and carried that authorization be given to amend to contract with Forsight Creations to extend the term of the contract through February, 2003 and authorize an additional $3,000 to the existing $100,000 capital improvements project budget in order to close out the project and make a final payment of $10,000. Councilmember Chagnon dissenting. Councilmember Rocha thanked Acting Finance Director Kenoyer for the new format for the warrant register and question an expense for check 49748 in the amount of $6,704 for A-Z Liquor. He requested additional information on the item. Councilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID 02/18/03 PAGE SIX Moved by Councilmember Rocha, seconded by Mayor Pro-Tem Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Amendment Approved Spec Call Purchase 35 Police Veh Radios Treas Rpt Spec Call Res. 03-C17 Com Imp Officer Spec Call Res. 03-C18 Application Grant Funds Letter of Support Spec Call Spec Call Hum Res Action Items Rocha Question Changes to Master Joint Venture Coop Agmt w/AUSD Approved Rocha Question PD radio Maintenance Communications Center Approved Agmt w/ Foresight Creations Rocha Question Warrants 03-C19 THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 9:31 P.M. THE CITY COUNCIL RECONVENED AT 9:32 P.M. Councilmember Stanford requested that a proclamation be prepared and signed by Councilmembers to Mr. Roger as he is retiring as an Associate Dean of Azusa Pacific University. It was consensus of Councilmember to adjourn in memory of Mr. Tim Schudar, who passed away this week, to Monday, March 3, 2003, at 5:00 p.m. to recess to Closed Session to discuss the following: TIME OF ADJOURNMENT: 9:33 P.M. __________________________________ CITY CLERK NEXT RESOLUTION NO. 2003-C20 NEXT ORDINANCE NO. 2003-O4. Warrants Convene CRA Reconvene Cncl Stanford Comments Adjourn to 3/3/03 Memory Of T. Shudar 02/18/03 PAGE SEVEN