HomeMy WebLinkAboutD-1 Staff Report - JAG 2020PUBLIC HEARING/SCHEDULED ITEM
D-1
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, POLICE CHIEF
DATE: SEPTEMBER 21, 2020
SUBJECT: JUSTICE ASSISTANCE GRANT (JAG) PRE-APPLICATION (JAG Local: Eligible
Allocation Amounts of Less than $25,000)
BACKGROUND:
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, offers funding
to local, state, and tribal efforts under the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program. The Police Department is submitting the attached grant application seeking $11,053 from the
2020 JAG Local program. It is anticipated that the funds from this grant will be used toward the
purchase of laptop computers that are Two-Factor-Authentication compliant for field use. Additionally,
we plan to purchase a laser printer for use in the administrative division of the police department. This
action holds a public hearing for the purpose of taking public testimony before accepting the FY 2020
Edward Byrne Memorial Justice Assistance Grant funding and approving the expenditure
recommendations.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Open the Public Hearing, receive public testimony regarding, close the Public Hearing; and
2)Authorize the City Manager to submit a grant application to the U.S. Department of Justice for
the purchase of specified equipment; and authorize the City Manager and Mayor to execute all
contracts, reports, and other documents required for receiving such funds pursuant to the terms
and conditions of the U.S. Department of Justice.
ANALYSIS:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the
primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support
all components of the criminal justice system, from multijurisdictional drug and gang task forces to
APPROVED
CITY COUNCIL
9/21/2020
2020 Justice Assistance Grant (JAG) Application
September 21, 2020
Page 2
crime prevention and domestic violence programs, courts, corrections, treatment, and justice information
sharing initiatives. JAG funded projects may address crime through the provision of services directly to
individuals and/or communities and by improving the effectiveness and efficiency of criminal justice
systems, processes, and procedures. The Azusa Police Department is eligible to receive funds from the
JAG program. A copy of the grant pre-application is attached, and the total award amount is $11,053.
Additional certifications completed and submitted prior to award acceptance. The grant funds may be
spent over a two-year period and the City will serve as the fiscal agent on this grant.
The Police Department will submit proper documentation consistent with established purchasing
requirements. The grant application and supporting documents were prepared by Crime Analyst Cynthia
Haebe and Executive Assistant Veronica Vega.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action. Upon council approval and when the
grant agreement is fully executed, staff will prepare a budget amendment and increase the budget
consistent with the grant award amount.
Prepared by: Fiscal Impact Review:
Mike Bertelsen Talika M. Johnson
Chief of Police Director of Administrative Services
Fiscal Impact Review:
Sergio Gonzalez
City Manager
Attachment:
1) JAG Grant Pre-Application
8/13/2020 JAG Local: Eligible Allocation Amounts of Less than $25,000
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 1/2
JAG Local: Eligible Allocation Amounts of Less than $25,000
2020-H8732-CA-DJ
Application Correspondence Application: Switch to ...
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Overview
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Information
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Assurances and
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APPLICATION FOR
FEDERAL ASSISTANCE
2.DATE SUBMITTED Applicant Identifier
1.TYPE OF SUBMISSION
Preapplication Construction
3.DATE RECEIVED BY
STATE
State Application Identifier
4.DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
CITY OF AZUSA
Organizational Unit
POLICE DEPARTMENT
Address
725 N ALAMEDA AVENUE
AZUSA, California
91702-2514
Name and telephone number of the
person to be contacted on matters
involving this application
HAEBE, CYNTHIA
(714) 225-4926
6.EMPLOYER IDENTIFICATION NUMBER (EIN)
95-6000674
7.TYPE OF APPLICANT
Municipal
8.TYPE OF APPLICATION 9.NAME OF FEDERAL AGENCY
Bureau of Justice Assistance
11.DESCRIPTIVE TITLE OF APPLICANT'S
PROJECT
To purchase mobile computers with two-
factor authentication to ensure Criminal
Justice Information System compliance when
operating in the field. Additionally, we will
purchase a cell-phone recording device to
record critical incidents when mobile.
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 16.738
CFDA
TITLE:
Edward Byrne Memorial Justice Assistance
Grant Program
12.AREAS AFFECTED BY PROJECT
The police department and the community.
13.PROPOSED PROJECT
Start Date: January 01, 2021
End Date:December 31, 2021
14.CONGRESSIONAL DISTRICTS OF
a. Applicant
b. Project CA32
15.ESTIMATED FUNDING 16.IS APPLICATION SUBJECT TO
REVIEW BY STATE EXECUTIVE ORDER
12372 PROCESS?
This preapplication/application was made
available to the state executive order 12372
process for review on 08/13/2020
Federal $0
Applicant $11,053
State $0
Local $0
Other $0
Program Income $0 17.IS THE APPLICANT DELINQUENT ON
ANY FEDERAL DEBT?
NTOTAL$11,053
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18.TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED
BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Continue
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3.
4.
5. If the organizationfiling the report in item 4 checks "Subawardee,"then enter the full name, address, city, State and zip code of the prime Federal
recipient. Include Congressional District, if known.
6. Enter the nameof the Federalagencymaking the awardor loan commitment.Include at least one organizationallevelbelowagencyname,if known.For
example, Department of Transportation, United States Coast Guard.
7. Enter the Federalprogramnameor description for the coveredFederalaction (item 1). If known, enter the full Catalogof FederalDomestic Assistance
(CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8.
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan
commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and
Middle Initial (MI).
11.The certifying official shall sign and date the form, print his/her name, title, and telephone number.
This disclosure form shall be completed by the reporting entity, whether subawardeeor prime Federal recipient, at the initiation or receipt of a covered Federal
action, or a materialchange to a previousfiling, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each paymentor agreementto make
paymentto any lobbyingentity for influencing or attemptingto influence an officer or employeeof any agency,a Member of Congress, an officer or employeeof
Congress, or an employeeof a Memberof Congress in connectionwith a coveredFederalaction.Completeall items that applyfor both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
Identify the appropriateclassification of this report. If this is a followup report caused by a materialchange to the information previouslyreported, enter
the yearand quarterin which the change occurred. Enter the date of the last previouslysubmitted report by this reporting entity for this coveredFederal
action.
Enter the full name,address,city, Stateand zip codeof the reportingentity.Include CongressionalDistrict, if known.Check the appropriateclassification
of the reportingentitythat designatesif it is, or expectsto be, a primeor subawardrecipient.Identifythe tier of the subawardee,e.g., the first subawardee
of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.
Enter the most appropriateFederal identifying number availablefor the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;
Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposalcontrol number
assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
According to the PaperworkReductionAct, as amended,no persons are requiredto respond to a collectionof informationunless it displays a valid OMB Control
Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is
estimated to average10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information,including suggestions for reducing this burden, to the Office of Managementand Budget, PaperworkReduction Project (0348-0046), Washington,
DC 20503.
8/13/2020 Assurances
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OMB APPROVAL NUMBER
1121-0140
EXPIRES 05/31/2019
U.S. DEPARTMENT OF JUSTICE
CERTIFIED STANDARD ASSURANCES
On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty of
perjury to the U.S. Department of Justice ("Department"), that all of the following are true and correct:
(1) I have the authority to make the following representations on behalf of myself and the Applicant. I
understand that these representations will be relied upon as material in any Department decision to make an
award to the Applicant based on its application.
(2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the
application, and that it has the institutional, managerial, and financial capability (including funds sufficient to pay
any required non-federal share of project costs) to plan, manage, and complete the project described in the
application properly.
(3) I assure that, throughout the period of performance for the award (if any) made by the Department based on
the application--
a.the Applicant will comply with all award requirements and all federal statutes and regulations applicable
to the award;
b.the Applicant will require all subrecipients to comply with all applicable award requirements and all
applicable federal statutes and regulations; and
c.the Applicant will maintain safeguards to address and prevent any organizational conflict of interest, and
also to prohibit employees from using their positions in any manner that poses, or appears to pose, a
personal or financial conflict of interest.
(4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by
the Department based on the application specifically include statutes and regulations pertaining to civil rights
and nondiscrimination, and, in addition--
a.the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C.
§ 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the
Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b.the Applicant understands that the applicable statutes pertaining to nondiscrimination may include
section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. §
10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant
condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)),
which will apply to all awards made by the Office on Violence Against Women, also may apply to an
award made otherwise;
c.the Applicant understands that it must require any subrecipient to comply with all such applicable
statutes (and associated regulations); and
d.on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.
(5) The Applicant also understands that (in addition to any applicable program-specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable
to the award (if any) made by the Department based on the application may include, but are not limited to, 2
C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research
and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious
organizations participating in federal financial assistance programs), and 46 (human subjects protection).
(6) I assure that the Applicant will assist the Department as necessary (and will require subrecipients and
contractors to assist as necessary) with the Department's compliance with section 106 of the National Historic
Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974 (54
U.S.C. §§ 312501-312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and
28 C.F.R. Parts 61 (NEPA) and 63 (floodplains and wetlands).
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(7) I assure that the Applicant will give the Department and the Government Accountability Office, through any
authorized representative, access to, and opportunity to examine, all paper or electronic records related to the
award (if any) made by the Department based on the application.
(8) I assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by the
Department based on the application--
a.it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons displaced as a result of
federal and federally-assisted programs; and
b.it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain political
activities of State or local government employees whose principal employment is in connection with an
activity financed in whole or in part by federal assistance.
(9) If the Applicant applies for and receives an award from the Office of Community Oriented Policing Services
(COPS Office), I assure that as required by 34 U.S.C. § 10382(c)(11), it will, to the extent practicable and
consistent with applicable law--including, but not limited to, the Indian Self- Determination and Education
Assistance Act--seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified
women in order to further effective law enforcement by increasing their ranks within the sworn positions, as
provided under 34 U.S.C. § 10382(c)(11).
(10) If the Applicant applies for and receives a DOJ award under the STOP School Violence Act program, I
assure as required by 34 U.S.C. § 10552(a)(3), that it will maintain and report such data, records, and
information (programmatic and financial) as DOJ may reasonably require.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a
material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution
(including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me
and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31
U.S.C. §§ 3729-3730 and 3801-3812). I also acknowledge that the Department?s awards, including
certifications provided in connection with such awards, are subject to review by the Department, including by its
Office of the Inspector General.
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8/13/2020 Certifications
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U.S. DEPARTMENT OF JUSTICE
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS;
AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. The certifications shall be treated as a material representation of fact upon which reliance will be placed
when the U.S. Department of Justice ("Department") determines to award the covered transaction, grant, or
cooperative agreement.
1.LOBBYING
As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant certifies and assures (to the
extent applicable) the following:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification
of any Federal grant or cooperative agreement;
(b) If the Applicant's request for Federal funds is in excess of $100,000, and any funds other than Federal
appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with this Federal grant or cooperative agreement, the Applicant shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities" in accordance with its (and any DOJ awarding
agency's) instructions; and
(c) The Applicant shall require that the language of this certification be included in the award documents for all
subgrants and procurement contracts (and their subcontracts) funded with Federal award funds and shall ensure
that any certifications or lobbying disclosures required of recipients of such subgrants and procurement contracts
(or their subcontractors) are made and filed in accordance with 31 U.S.C. § 1352.
2.DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
A. Pursuant to Department regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part
2867, and to other related requirements, the Applicant certifies, with respect to prospective participants in a primary
tier "covered transaction", as defined at 2 C.F.R. § 2867.20(a), that neither it nor any of its principals--
(a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or
agency;
(b) has within a three-year period preceding this application been convicted of a felony criminal violation under any
Federal law, or been convicted or had a civil judgment rendered against it for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, tribal, or local)
transaction or private agreement or transaction;
(c) is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, tribal,
or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and/or
(d) has within a three-year period preceding this application had one or more public transactions (Federal, State,
tribal, or local) terminated for cause or default.
B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation
to this application. Where the Applicant or any of its principals was convicted, within a three-year period preceding
this application, of a felony criminal violation under any Federal law, the Applicant also must disclose such felony
criminal conviction in writing to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov;
for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at
AskCOPSRC@usdoj.gov), unless such disclosure has already been made.
3.FEDERAL TAXES
A. If the Applicant is a corporation, it certifies either that (1) the corporation has no unpaid Federal tax liability that
has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is
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not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to the
Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at
OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov).
B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation
to this application.
4.DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart F, for grantees, as
defined at 28 C.F.R. §§ 83.620 and 83.650:
A. The Applicant certifies and assures that it will, or will continue to, provide a drug-free workplace by--
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in its workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the
award, the employee will--
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of the employee's conviction for a violation of a criminal drug statute occurring in
the workplace no later than five calendar days after such conviction;
(e) Notifying the Department, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2)
from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title of any such convicted employee to the Department, as follows:
For COPS award recipients - COPS Office, 145 N Street, NE, Washington, DC, 20530;
For OJP and OVW award recipients - U.S. Department of Justice, Office of Justice Programs, ATTN: Control Desk,
810 7th Street, N.W., Washington, D.C. 20531.
Notice shall include the identification number(s) of each affected award;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with
the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
5.COORDINATION REQUIRED UNDER PUBLIC SAFETY AND COMMUNITY POLICING PROGRAMS
As required by the Public Safety Partnership and Community Policing Act of 1994, at 34 U.S.C. § 10382(c)(5), if this
application is for a COPS award, the Applicant certifies that there has been appropriate coordination with all
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agencies that may be affected by its award. Affected agencies may include, among others, Offices of the United
States Attorneys; State, local, or tribal prosecutors; or correctional agencies.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material
fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including
under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and
3801-3812). I also acknowledge that the Department's awards, including certifications provided in connection with
such awards, are subject to review by the Department, including by its Office of the Inspector General.
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NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa will hold a PUBLIC
HEARING to consider valid requests with regard to the use of approximately $11,053 for the JUSTICE
ASSISTANCE GRANT. To be valid, a request must be made in writing.
Said PUBLIC HEARING will be held before the City Council of the City of Azusa on Monday,
September 21, 2020, AT 7:30 P.M., or as soon thereafter as the matter may be heard, in the Civic Auditorium,
213 E. Foothill Blvd., Azusa. Any person wishing to testify may file a written statement prior to that time,
and/or may appear and be heard.
If you challenge the proposed actions in Court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written correspondence delivered to the
City Clerk or City Council at, or prior to, the Public Hearing.
8/12/2020 Financial Management and System of Internal Controls Questionnaire
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Financial Management and System of Internal Controls Questionnaire
Form Submitted On: Wed May 27 09:31:58 EDT 2020
#Question Provided Response
1. Name of Organization and Address: Organization Name: CITY OF AZUSA
Street1:213 EAST FOOTHILL
BOULEVARD
Street2:-
City:AZUSA
State:CALIFORNIA
Zip Code:91702
2. Authorized Representative's Name and Title: Prefix:MR
First Name:SERGIO
Middle Name:-
Last Name:GONZALEZ
Suffix:-
Title:CITY MANAGER
3. Phone:626.821.5238
4. Fax:-
5. Email:Sergio.Gonzalez@AzusaCA.Gov
6. Year Established:1898
7. Employer Identification Number (EIN):956000670
8. DUNS Number:403713610000
9.a)
Is the applicant entity a nonprofit organization (including a
nonprofit institution of higher education) as described in 26 of
U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C.
501(a)?
No
9.b)
Does the applicant nonprofit organization maintain offshore
accounts for the purpose of avoiding paying the tax described in 26
U.S.C. 511(a)?
-
9.c)
With respect to the most recent year in which the applicant
nonprofit organiation was required to file a tax return, does the
applicant nonprofit organization believe (or assert) that it satisfies
the requirements of 26 C.F.R. 53.4958-6 (which relate to the
reasonableness of compensation of certain individuals)?
-
10.Has the applicant entity undergone any of the following types of
audit(s)(Please check all that apply): [OMB A-133 Single Audit]Yes
Has the applicant entity undergone any of the following types of
audit(s)(Please check all that apply): [Financial Statement Audit]Yes
JAG Local: Eligible Allocation Amounts of Less than $25,000
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Has the applicant entity undergone any of the following types of
audit(s)(Please check all that apply): [Defense Contract Agency
Audit (DCAA)]
-
Has the applicant entity undergone any of the following types of
audit(s)(Please check all that apply): [Other Audit]Yes
Other Audit Agency (list type of audit)LACDC and LACMTA -
Program and Financial Audit
Has the applicant entity undergone any of the following types of
audit(s)(Please check all that apply): [None]-
11.Most Recent Audit Report Issued:Within the last 12 months
Name of Audit Agency/Firm:
Badawi & Associates CPAs; 180
Grand Avenue, Suite 1500;
Oakland, CA
12.On the most recent audit, what was the auditor's opinion?Unqualified Opinion
Enter the number of findings (if none, enter "0"):0
Enter the dollar amount of questioned costs (if none, enter "$0"):-
Were material weaknesses noted in the report or opinion?No
13.Which of the following best describes the applicant entity's
accounting system:Automated
14.
Does the applicant entity's accounting system have the capability
to identify the receipt and expenditure of award funds separately
seperately for each Federal award?
Yes
15.
Does the applicant entity's accounting system have the capability
to record expenditures for each Federal award by the budget cost
categories shown in the approved budget?
Yes
16.
Does the applicant entity's accounting system have the capability
to record cost sharing ("match") seperately for each Federal award,
and maintain documentation to support recorded match or cost
share?
Yes
17.
Does the applicant entity's accounting system have the capability
to accurately track employee actual time spent performing work
for each federal award, and to accurately allocate charges for
employee salaries and wages for each federal award, and maintain
records to support the actual time spent and specific allocation of
charges associated with each applicant employee?
Yes
18.
Does the applicant entity's accounting system include budgetary
controls to preclude the applicant entity from incurring obligations
or costs that exceed the amount of funds available under a federal
award (the total amount of the award, as well as the amount
available in each budget cost category)?
Yes
19.
Is applicant entity familiar with the "cost principles" that apply to
recent and future federal awards, including the general and specific
principles set out in 2 C.F.R. Part 200?
Yes
20.Does the applicant entity's property management system(s)
maintain the following information on property purchased with
federal award funds (1) a description of the property; (2) an
Yes
8/12/2020 Financial Management and System of Internal Controls Questionnaire
https://grants.ojp.usdoj.gov/gmsexternal/fcqForm.do 3/4
identification number; (3) the source of funding for the property,
including the award number; (4) where holds title; (5) acquisition
date; (6) acquisition cost; (7) federal share of the acquisition cost;
(8) location and condition of the property; (9) ultimate disposition
information?
21.
Does the applicant entity maintain written policies and procedures
for procurement transaction that - (1) are designed to avoid
unnecessary or duplicative purchases; (2) provide for analysis of
lease versus purchase alternatives; (3) set out a process for
soliciting goods and services, and (4) include standards of conduct
that address conflicts of interest?
Yes
22.
a)
Are the applicant entity's procurement policies and procedures
designed to ensure that procurements are conducted in a manner
that provides full and open competition to the extent practicable,
and to avoid practices that restrict competition?
Yes
22.
b)
Does the applicant entity's procurement policies and procedures
require documentation of the history of a procurement, including
the rationale for the method of procurement, selection of contract
type, selection or rejection of contractors, and basis for the contract
price?
Yes
23.
Does the applicant entity have written policies and procedures
designed to prevent the applicant entity from entering into a
procurement contract under a federal award with any entity or
individual that is suspended or debarred from such contracts,
including provisions for checking the "Excluded Parties List"
system (www.sam.gov) for suspended or debarred sub-grantees
and contractors, prior to award?
Yes
24.
(a)Does the applicant entity maintain a standard travel policy? Yes
24.
(b)
Does the applicant entity adhere to the Federal Travel Regulation
(FTR)?Yes
25.
Does the applicant entity have written policies, procedures, and/or
guidance designed to ensure that any subawards made by the
applicant entity under a federal award - (1) clearly document
applicable federal requirements, (2) are appropriately monitored by
the applicant, and (3) comply with the requirements in 2 CFR Part
200 (see 2 CFR 200.331)?
Yes
26.
Is the applicant entity aware of the differences between subawards
under federal awards and procurement contracts under federal
awards, including the different roles and responsibilities associated
with each?
Yes
27.
Does the applicant entity have written policies and procedures
designed to prevent the applicant entity from making a subaward
under a federal award to any entity or individual that is suspended
or debarred from such subawards?
Yes
28. Is the applicant entity designated ?high risk? by a federal grant-
making agency outside of DOJ? (High risk includes any status
under which a federal awarding agency provides additional
oversight due to the applicant's past performance, or other
programmatic or financial concerns with the applicant.)
No
8/12/2020 Financial Management and System of Internal Controls Questionnaire
https://grants.ojp.usdoj.gov/gmsexternal/fcqForm.do 4/4
(a)Name(s) of the federal awarding agency:-
(b)Date(s) the agency notified the applicant entity of the "high risk"
designation:-
(c)Contact information for the "high risk" point of contact at the
federal agency:-
Phone:-
Email:-
(d)Reason for "high risk" status, as set out by the federal agency:-
Cert.Name:Ms. Talika M. Johnson
Date:04-21-2020
Title:Other
Other:Dir. of Admin. Svces.
Phone:626.812.5203
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Entity Dashboard
Entity Overview
Entity Registration
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Members
AZUSA, CITY OF
DUNS: 040371361 CAGE Code: 4PFP1
Status: Active
213 E FOOTHILL BLVD
AZUSA, CA, 91702-2514 ,
UNITED STATES
Entity Registration SummaryEntity Registration Summary
Name: AZUSA, CITY OF
Business Type: US Local Government
Last Updated By: Ann Graf
Registration Status: Active
Activation Date: 08/03/2020
Expiration Date: 07/30/2021
Exclusion SummaryExclusion Summary
Active Exclusion Records? No
Expiration Date: 07/30/2021
Purpose of Registration: Federal Assistance Awards Only
Entity Overview
ABSTRACT
ORGANIZATION NAME: CITY of AZUSA
PROJECT TITLE: PURCHASE OF LAPTOP COMPUTERS AND PRINTER
GOALS OF THE PROJECT: To purchase three laptop computers with two-factor authentication and a
printer.
DESCRIPTION OF THE PROJECT: It is imperative in today’s digital world that detectives have the
necessary tools to retrieve information from in- house and regional databases without comprising the
systems’ security. Laptops equipped with two-factor-authentication are necessary to add an additional
layer of security when they are being used remotely. The configuration of these devices will drastically
reduce the chances of fraud, data loss or identity theft which meets state compliance standards. In
addition, we plan to purchase a printer for use within the station
PROJECT IDENTIFIERS:
•COMPUTER SOFTWARE/HARDWARE
•CRIMINAL RECORDS
•GEO-MAPPINGSECURITY IMPROVEMENTS
1
2020 BUDGET NARRATIVE
CITY OF AZUSA
The City of Azusa Police Department plans to use the newly appropriated Justice Assistance Grant (JAG)
funds toward the purchase of laptop computers, a printer and NIBRS compliance costs.
QTY ITEM UNIT TOTAL
3 Laptop Computer with 2 Factor Authentication $3424.33 $10,272.99
1 LaserJet Printer $448.42 $448.42
1 NIBRS Compliance $331.59 $331.59
Statement of Needs:
BUDGET CATEGORIES
LAW ENFORCEMENT & TASK FORCES
Allocated Amount $11,053
Programs 0
Personnel 0
Equipment Purchases and/or Technology Investments $11,053
Training 0
Task Forces (and Seizures) 0
Drug Enforcement 0
Seizures ONLY (does not include Task Forces) 0
Federal Funds $11,053.00
Non-Federal Funds $0
Total $11,053.00
Laptop Computers:
Laptop computers with twofactor-authentication are needed to add a layer of security when they are
being used in the field. These types of laptops will drastically reduce the chances of fraud, data loss or
identity theft. For purposes of this grant pre-application, quotes have been gathered and equipment
will be purchased upon release of funds.
2
Goals and Objectives
1.Purchase laptops for field use and a printer for department use
Project Timeline – Laptop Computers and Printer
Within 180 days of funds being awarded,
1)Order LaserJet Printer
2)Order 3 Laptop Computers
NIBRS Compliance
Anticipating the change to NIBRS in 2021, we know there will be costs associated with
equipment and training needs. We plan to use these funds toward meeting these needs.