HomeMy WebLinkAboutE-11 Staff Report - Memorial Park Slauson Northside Lighting-NRTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
CONSENT ITEM
E-11
FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES
DATE: SEPTEMBER 21, 2020
SUBJECT: APPROVE THE PURCHASE AND INSTALLATION OF NEW LED RETROFIT
LIGHTING BY MUSCO SPORTS LIGHTING, LLC FOR MEMORIAL PARK
BASKETBALL/HANDBALL COURTS, SLAUSON PARK BASKETBALL,
VOLLEYBALL COURTS AND NORTHSIDE TENNIS AND BASKETBALL COURTS
BACKGROUND:
In December of 2018, the Memorial Park Tennis Court LED Lighting Project was approved by City
Council with funding from the Public Benefits Fund. Taking into consideration the disposition of funds
and other projects, Staff has held off on additional retrofit lighting projects until now. The Public Works
and Community Resources Departments are working together on this project. This action waives the
competitive bidding process as authorized by Section 2.521 (a) of the Azusa Municipal Code and approves
the purchase and installation of this lighting from Musco Sports Lighting, LLC. This company has already
won the bid process nationally through Sourcewell (Formerly National Joint Powers Alliance Contract
Number 082114-MSL).
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Waive the competitive bid process as authorized under Azusa Municipal Code Section 2-521(a) –
Cooperative, Piggyback and Multiple Awarded Bid Purchasing with Other Agencies using the
Sourcewell / National Joint Power Alliance Contract No. 071619-MSL and approve the purchase
and installation of new LED retrofit lighting by Musco Sports Lighting, LLC, for the Memorial
Park Basketball/Handball Courts ($72,400.25), the Northside Park Tennis/Basketball Courts
($99,102.71), and the Slauson Park Basketball/Volleyball Courts ($75,668.75), in the total amount
not to exceed $271,888.88, which includes a 10% contingency for potential change orders as
needed; and
2)Authorize the City Manager to execute all documents necessary to effectuate the purchase and
installation of the lighting equipment.
APPROVED
CITY COUNCIL
9/21/2020
Purchase and Installation of New LED Retrofit Lighting
September 21, 2020
Page 2
ANALYSIS:
The overall project will utilize existing poles and retrofit lights to LED. Memorial Park and Northside Park
currently have existing Control Link cabinets, which will be updated. Slauson Park doesn’t currently have a
Control Link cabinet so one will be added. This current request is for the approval of 45 LED lights that
will be attached to existing poles and all control systems and services.
ENVIRONMENTAL REVIEW
The proposed project is exempt from environmental review pursuant to the California Environmental
Quality Act (Pub. Resouces Code, §§21000 et seq.) (“CEQA”) and the State CEQA Guidelines (Cal. Code
Regs, tit. 14, §§ 15000 et seq.). Specifically, the proposed project qualifies for a Class I Categorical
Exemption (State CEQA Guidelines, § 15301), which applies to the operation, repair, maintenance,
permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical
equipment, or topographical features, involving negligible or no expansion of existing former use. The
subject project would rehabilitate equipment to meet current standards for safety and provide for improved
safety or health protection devices in conjunction with existing structures and facilities.
FISCAL IMPACT:
There is no fiscal impact to the General Fund associated with the recommended actions. Funding for this
project is available in the FY20-21 Public Benefit Fund 24.
Prepared by: Reviewed and Approved:
Nikki Rosales Miki Carpenter
Senior Management Analyst Director of Community Resources
Fiscal Impact Review: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Quotes from Musco Sports Lighting, LLC
Attachment 1