HomeMy WebLinkAboutE-20 Staff Report - Cities Auto Body Increase CONSENT ITEM
E-20
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: SEPTEMBER 21, 2020
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2020/21 BLANKET PURCHASE ORDER
FOR CITIES AUTO BODY AND PAINT
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, purchase orders over $25,000 requires
Council approval. The Police Department is requesting authorization to increase the FY 2020/21 blanket
purchase order of $24,000 for services performed by Cities Auto Body and Paint for vehicle body
repairs to $70,000. No additional budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Cities Auto Body and Paint Blanket Purchase Order for Fiscal Year
2020/21 to a not-to-exceed amount of $70,000.00.
ANALYSIS:
The Police Department uses Cities Auto Body and Repair to do body work and painting of the police
fleet. Cities Auto Body and Repair has consistently been the most cost-effective, efficient, and service
friendly auto body shop the police department has used. Being a local Azusa body shop, it allows for
easy access for vehicle pick up and drop off. Since it would inefficient to require staff to obtain three
estimates for every fleet vehicle needing repairs, the Police Department has an existing blanket purchase
order with the vendor.
Services needed throughout the year are difficult to estimate as Staff does not know what future repairs
will arise. In Fiscal Year 2020/21 a blanket purchase order in the amount of $24,000 was issued to the
vendor. Since the start of the fiscal year the police department has already incurred approximately
$37,000 in vehicle repairs. Due to these unforeseen repairs, the blanket purchase order needs to be
increased to $70,000 in order to pay outstanding invoices and allow for additional repairs if necessary
before end of the current fiscal year.
APPROVED
CITY COUNCIL
9/21/2020
Increase Blanket PO
September 21, 2020
Page 2
FISCAL IMPACT:
Sufficient budget is available in the Police Department FY 2020/21 vehicle maintenance account
10 20 310 000 6825 to cover the cost of the increased blanket purchase order.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager