HomeMy WebLinkAboutE-6 Staff Report - Amendment 1 with TKECONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: SEPTEMBER 21, 2020
SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT
AMENDMENT WITH TKE ENGINEERING, INC. FOR THE FOOTHILL
BOULEVARD PAVEMENT REHABILITATION PROJECT
BACKGROUND:
TKE Engineering, Inc. is currently preparing the Plans, Specifications, and Estimate (PS&E) for the
Foothill Boulevard Pavement Rehabilitation Project. This project currently proposes to rehabilitate the
pavement on Foothill Boulevard from Alosta Avenue to Azusa Avenue. The recommended action will
extend the limits of the project west to Orange Avenue.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Approve an agreement amendment in the amount of $33,330, which includes a 10% contingency
for potential change orders, increasing the not-to-exceed amount to $107,470, in a form
acceptable to the City Attorney, on behalf of the City; and
2)Authorize the City Manager to execute an agreement amendment with TKE Engineering, Inc., in
a form acceptable to the City Attorney, on behalf of the City.
ANALYSIS:
On June 17, 2019, the City Council awarded a professional services agreement to TKE Engineering, Inc.
for the Foothill Boulevard Pavement Rehabilitation Project. This project currently proposes to
rehabilitate the pavement on Foothill Boulevard from Alosta Avenue to Azusa Avenue. The
recommended action will extend the limits of the project west to Orange Avenue.
This project is currently in the design phase and initial estimates allow for the project limits to extend
west to Orange Avenue based on the current Prop C allocations.
APPROVED
CITY COUNCIL
9/21/2020
Agreement Amendment with TKE Engineering, Inc.
September 21, 2020
Page 2
Staff is seeking authority to amend the existing professional services agreement with TKE Engineering,
Inc. to include development of plans, specifications, and estimate of the pavement rehabilitation on
Foothill Boulevard from Azusa Avenue to Orange Avenue.
FISCAL IMPACT:
The professional services agreement with TKE Engineering, Inc. was originally awarded in the amount
of $74,140, which included a 10% contingency for potential change orders. The costs for the added
scope of services are $33,330, which includes a 10% contingency for potential change orders. Staff
requests a revised not-to-exceed amount of $107,470, which includes the original award amount plus the
added scope of services. The original agreement was funded with Prop C Funds. The additional scope of
work will also be funded with Prop C funds. Upon Council approval, staff will prepare the necessary
budget amendments.
Prepared by: Fiscal Impact Reviewed by:
Robert Delgadillo, P.E. Talika Johnson
Director of Public Works/City Engineer Director of Finance
Reviewed and Approved: Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) TKE Engienering, Inc. Proposal to Provide Additional Services
2) Ammendment No. 1 to TKE Engineering Professional Services Agreement
July 27, 2020
Mr. Robert Delgadillo, P.E.
Assistant Director of Public Works
CITY OF AZUSA
213 E. Foothill Boulevard
Azusa, CA 91702
Subject: Additional Services for Design of the Foothill Boulevard Pavement
Rehabilitation Project (CIP 66218A)
Dear Mr. Delgadillo:
TKE Engineering, Inc. is pleased to provide a proposal for additional design services for the
Foothill Boulevard Pavement Rehabilitation Project to The City of Azusa (City). The City has
requested to increase the original project limits of 3,000 linear feet along Foothill Boulevard
from Azusa Avenue to Alosta Avenue to include an additional 1,500 linear foot reach along
Foothill Boulevard from Orange Avenue to Azusa Avenue. The project is not limited to
pavement restoration and will include improvements to sidewalks, curb ramps, driveways,
bus stops, etcetera which may be required. In addition, the added reach also includes
landscape modifications of one additional median island.
TKE’s Scope of Services and Fee for the added services is presented in the following
paragraphs:
SCOPE OF WORK
The services listed below are tasks from the original project limits that will require additional
work to complete the added reach:
Task No. 2 Records Research
We will thoroughly research existing record drawings and acquire copies of all available
records. The purpose of the records research is to assemble survey records to establish
locations of street centerlines, street rights-of-way, and easements and determine locations
of all existing utilities and improvements. The research will consist of assembling copies of
assessors’ maps, tract maps, parcel maps, easement documents, monument ties, benchmark
data, corner records, street improvement plans, and record drawings. We will acquire copies
of available pertinent County records, such as survey ties, benchmarks, and street, sewer,
storm drain and/or water improvement plans.
Task No. 3 Design Survey
TKE will conduct a conventional design survey. Our field survey crew will locate existing
street centerline monuments. The crew will measure the horizontal angle, horizontal distance,
and vertical elevation difference between monuments. We will complete a traverse for each
survey to ensure closure. Elevations will be tied to existing County benchmarks. We will
collect on-site appropriate detail as required including edge of pavement, gutter lip, top of
curb, building corners, channel slopes, drain inlets, fire hydrants, bollards, rip-rap, outlet
structures, fences, light poles, and all other visible features.
Mr. Robert Delgadillo – City of Azusa
Additional Services for Design of the Foothill Boulevard Pavement Rehabilitation Project (CIP
66218A)
7/27/2020 Page 2 of 3
Task No. 4 Field Reconnaissance
TKE will perform field reconnaissance to collect appropriate detail as required to identify
existing improvements and existing areas of reconstruction. Data collected from the field
reconnaissance will be used to identify and prepare the limits of removals and appropriate
pavement rehabilitation strategies. In addition, during the field reconnaissance phase, LOR
Geotechnical will provide two street corings to identify the existing pavement and aggregate
base thickness as well as an R value for the subgrade material.
Task No. 5 Base Construction Drawings
We will prepare the base construction drawings on 24” by 36” sheets with the County’s
standard title block using AutoCAD 2015 software at a drawing scale of 1”=20’. The base
construction drawings will include a plan view based on conventional survey data. We will
add the sheet north arrow, graphic scale, existing improvements and utilities (based on both
assembled records and field data), property lines, public and private right-of-way, assessor
parcel numbers, street centerline, street names, building locations; sewer manhole lids and
water valve lids; cross gutters; driveways, curbs, gutters, channel slopes; details of private
improvements, fences, gates, light poles, and all other survey data to the plan view portion
of the drawings. Once the base drawings are complete, we will perform a careful field review
to ensure all underground facilities are shown correctly.
Task No. 6 90% Design
60% Design will include preparation of preliminary construction drawings and preliminary
construction estimates.
Construction drawings will be prepared to show necessary demolition, grading, and
construction of all improvements listed above including locations of proposed curb and gutter,
rip-rap, drain piping and regrading, and proposed elevations and grades to establish project
grading requirements. Proposed improvements will be designed in accordance with the
County’s current design standards and specifications.
For the drawings, we shall include the title of the job, a vicinity map showing the facility in
relationship to surrounding communities, a list of abbreviations used, benchmark data,
general notes, construction notes and quantities.
The construction note sheet will show general construction notes, a list of abbreviations used,
benchmark data, general notes, utilities with phone numbers, and project specific
requirements.
The demolition sheet will show existing improvement demolition including limits of pavement
removal, saw cutting locations, DG removal, concrete curb and gutter, if required. In
addition, the plan will specify relocation of any required private improvements, as required.
Grading sheets will show proposed improvements including curbs, driveways, pavement
limits, rip-rap, storm drain pipe, inlets, overlay limits, and manhole, valve, and vault cover
grade adjustments. We will show existing and proposed pavement elevations and existing
edge of pavement on both sides of the street and swale with appropriate design data together
with proposed top of curb elevations.
The detail sheets will show all required details to identify specific construction requirements
at appropriate drawing scales.
In addition, we will prepare quantity estimates for all proposed improvements prepared using
an excel spreadsheet showing an itemized construction cost breakdown. Descriptions of
work, unit prices, and quantities will be included in the spreadsheet.
Mr. Robert Delgadillo – City of Azusa
Additional Services for Design of the Foothill Boulevard Pavement Rehabilitation Project (CIP
66218A)
7/27/2020 Page 3 of 3
Task No. 8 100% Design
100% design will include incorporation of County comments, final plans and estimates, ready
for construction. Final documents will include mylars with signatures and electronic copies of
final documents.
Fee
TKE’s fee to provide the scope of service described above is shown in the attached fee table
breakdown. TKE will invoice monthly in accordance with our attached rate schedule and will
not exceed our fee without prior approval from the County.
Again, thank you for the opportunity to submit our proposal to provide professional on-call
engineering design services. If you have any questions, please contact me at (951) 680-0440.
Sincerely,
Terry Renner, P.E., Q.S.D.
Senior Vice President
TKE ENGINEERING, INC.
Attachment: Fee Table Breakdown
Subconsultants Total
Task No.Task Hours $Hours $Hours $Hours $Hours $Hours $$$
2.Records Research -$ 1 140$ 2 240$ -$ 8 600$ -$ 980$
3.Design Survey 2 300$ 2 280$ -$ -$ -$ 24 5,520$ 6,100$
4.Field Reconnaissance 2.)2 300$ 8 1,120$ 4 480$ -$ -$ -$ 2,750$ 4,650$
5.Base Construction Drawings3.)2 300$ 2 280$ 4 480$ 24 2,640$ -$ -$ 550$ 4,250$
6.90% Design3.)4 600$ 12 1,680$ 12 1,440$ 24 2,640$ 12 900$ -$ 1,668$ 8,928$
8.100% Design3.)2 300$ 8 1,120$ 8 960$ 12 1,320$ 8 600$ -$ 185$ 4,485$
Subtotal:12 1,800$ 33 4,620$ 30 3,600$ 60 6,600$ 28 2,100$ 24 5,520$ 5,154$ 29,394$
Reimbursables (@3%)1.):882$
Total:30,275$
Rounded Total:30,300$
Rates:
Project Manager 150$ /HR
Project Engineer 140$ /HR Notes:
Assistant Engineer/Designer 120$ /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc.
AutoCAD Technician 110$ /HR 2.) LOR Geotechnical for Pavement Borings and R- Values (1 Location)
Clerical 75$ /HR 3.) Community Design Works Group for Landscape and Irrigation
2-Man Survey Crew 230$ /HR TKE Engineering, Inc.
City of Azusa
Additional Services for Design of the Foothill Boulevard Pavement Rehabilitation Project (CIP 66218A)
(Orange Avenue to Azusa Avenue)
Fee Schedule Breakdown
Project Manager Project Engineer
Assistant
Engineer/Designer Clerical Survey Crew
AutoCAD
Technician
1
CITY OF AZUSA
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
WITH TKE ENGINEERING, INC.
1. PARTIES AND DATE.
This First Amendment to the Professional Services Agreement (“PSA”) (“First
Amendment”) is entered into on the 19th day of June, 2020, by and between the City of Azusa, a
municipal corporation organized under the laws of the State of California, with its principal place
of business at 213 East Foothill Boulevard, Azusa, California 91702 (“City”) and TKE
Engineering, Inc., with its principal place of business at 2305 Chicago Ave., Riverside, CA
92507 (“Consultant”). City and Consultant are sometimes individually referred to herein as
“Party” and collectively as “Parties”.
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Professional Services
Agreement dated June 19th, 2019 ("Original PSA"), whereby Consultant agreed to render
professional engineering services for the Foothill Boulevard Pavement Rehabilitation from
Azusa Avenue to Alosta Avenue Project (“Project”)
2.2 First Amendment. The City now desires to amend the Original PSA to include
engineering services for the preparation of Plans, Specifications, and Estimate (PS&E) for
pavement rehabilitation from Azusa Avenue to Orange Avenue as described in the Consultant’s
proposal dated July 27, 2020 (Attached).
3. TERMS.
3.1 Scope of Services and Term. The following professional engineering services
are added to the scope of services per Consultant’s July 27, 2020 proposal:
• Records Research
• Design Survey
• Field Reconnaissance
• Base Construction Drawings
• 90% Design
• 100% Design
As related to Foothill Boulevard Pavement Rehabilitation from Azusa Avenue to Alosta Avenue
3.3 Fees and Payments. The following changes shall be made to this section
3.3.1 Compensation. The total compensation shall be increased from
Seventy Four Thousand One Hundred Forty Dollars ($74,140) to a total
compensation not to exceed One Hundred Seven Thousand Four Hundred
Seventy Dollars ($107,470).
2
4. Continuing Effect of Agreement: Except as amended by this First Amendment, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this First Amendment, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement as amended by this First Amendment.
5. Adequate Consideration: The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this First Amendment.
6. Counterparts: This First Amendment may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
SIGNATURES ON NEXT PAGE
3
IN WITNESS WHEREOF, City and Contractor have executed this First Amendment as
of the date first written above.
CITY OF AZUSA TKE ENGINEERING, INC.
By: By:
Sergio Gonzalez Terry Renner, PE, QSD
City Manager Senior Vice President
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney