HomeMy WebLinkAboutE-8 Staff Report - Fleet Maintenance RFPCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: SEPTEMBER 21, 2020
SUBJECT: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS TO PROVIDE
FLEET MAINTENANCE SERVICES
BACKGROUND:
Fleet maintenance for City vehicles is performed by contracted providers. The current contract with
Preventative Mobile Expires on December 7, 2020. This action will authorize staff to issue a request for
proposals to provide ongoing fleet maintenance services.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Authorize staff to issue a Request for Proposals to provide fleet maintenance services.
ANALYSIS:
On December 7, 2015, the City Council authorized the Mayor to execute an agreement with
Preventative Mobile to provide fleet maintenance services. That contract was extended by the city
Council on November 19, 2018 for one additional year, and again on December 2, 2019 for the final
additional year allowed by contract. The contract with Preventative Mobile is set to expire on December
7, 2020.
The proposed Request for Proposals covers the entire City fleet with the exception of Azusa Light and
water and the Azusa Police Department., whom manage their own maintenance contracts.
APPROVED
CITY COUNCIL
9/21/2020
Fleet Maintenance Services RFP
September 21, 2020
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FISCAL IMPACT:
Fleet maintenance services are funded with Proposition A, Sewer, Gas Tax, and General Funds and have
been included in the City’s Fiscal Year 2020/2021 adopted Budget.
Prepared by: Reviewed and Approved by:
Robert Delgadillo, P.E. Sergio Gonzalez
Director of Public Works/City Engineer City Manager
Attachment:
1) Request for proposals to Provide Fleet Maintenance Services
REQUEST FOR PROPOSALS
TO PROVIDE
FLEET MAINTENANCE SERVICES
TO THE
CITY OF AZUSA, CALIFORNIA
RELEASED ON SEPTEMBER 28, 2020
Attachment 1
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FLEET MAINTENANCE SERVICES
REQUEST FOR PROPOSALS (RFP)
1. INTRODUCTION
The City of Azusa is requesting proposals from qualified proposers with extensive experience in
providing a comprehensive fleet management program; including the maintenance and repair of
City vehicles, emission testing, and DOT/BIT inspections. The successful Proposer should also
identify opportunities to improve current processes and to further reduce operational costs.
2. SCHEDULE OF EVENTS
This request for proposal will be governed by the following schedule:
Release of RFP September 28, 2020
Deadline for Written Questions October 20, 2020
Responses to Questions Posted on Web October 26, 2020
Proposals are Due October 29, 2020
Interview (if held, may also be via Zoom) November 9, 2020
Approval of Contract November 16, 2020
All dates are subject to change at the discretion of the City.
3. SCOPE OF WORK
GENERAL DESCRIPTION OF SERVICES TO BE PROVIDED
The successful Proposer shall demonstrate the capacity to furnish general repair services,
preventative maintenance services and emergency repair services for the City’s various
classifications, types, and makes/models of vehicles. The number, make/model and composition of
the City’s fleet is subject to change throughout the term of this contract. Proposer is to provide all
equipment, labor, materials and services as may be necessary for completing the work identified in
the Scope of Work.
Currently, nineteen (19) of the City’s fleet vehicles are Enterprise Fleet vehicles and as such are
part of the Enterprise Maintenance Program. This Program provides full maintenance of the
vehicle for 100,000 miles of 7 years to be performed by an authorized service provider.
OBJECTIVE OF SERVICES TO BE PROVIDED
The goal of this Request for Proposal is to identify the most qualified and cost effective Proposer
to reduce the City’s overall fleet maintenance costs, while improving fleet availability,
reliability, life cycle of the equipment utilizing and maintaining the Fleet Focus vehicle
maintenance program and meeting all Federal, State and local laws, regulations and rules,
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including mandatory reporting. The City of Azusa maintains a fleet of approximately 100
light, medium and heavy duty vehicles, rolling stock and associated equipment that include, but
are not limited to those used for public works, parks, facilities maintenance, transit, grounds
maintenance, street sweeping, storm drain and street maintenance. A current listing of City
vehicles and equipment is attached hereto as Appendix E.
MINIMUM QUALIFICATIONS
Proposers must demonstrate that they have the resources, capacity and capability to provide the
materials and services described herein. All proposers shall submit documentation with their
proposal indicating compliance with the minimum qualifications. Failure to include any of the
required documentation may be cause for proposal to be deemed non-responsive and rejected.
Proposers must demonstrate they have been in business providing similar service
for at least the last five (5) years.
Proposers shall provide, at a minimum, references and descriptions of two (2)
contracts that are similar in nature and have been in effect for at least two (2)
years. These references shall indicate the firm (and all contact information) and a
thorough description of the services performed.
Proposers must be bonded and must provide proof of bonding.
Proposers will provide ASE master (or equal) proficiency trained working staff to
service all equipment.
Proposers will provide working staff that have Commercial Licenses (CDL) to
test drive DOT regulated equipment after repair.
Proposer will manage the CDL random drug test program for their staff as
required by California Highway Patrol and Department of Transportation and
advise the City Representative of non-compliance.
Proposer shall provide a minimum of one Supervisor certified in Automotive and or
Truck maintenance and repair to verify quality assurance, and act as a liaison to the
City Representative.
Proposer shall be certified or have the ability to become certified as an Enterprise
Fleet maintenance provider/servicer or transport certain vehicles to and from an
Enterprise Fleet Services approved facility.
LICENSE REQUIREMENT: Prior to the award of the contract, the Contractor must be
licensed in the State of California with a valid Bureau of Automotive Repair license or other
appropriate and legal designation.
SCOPE OF WORK STANDARDS AND SPECIFICATIONS: FOR EQUIPMENT
MAINTENANCE AND HAZARDOUS MATERIAL DISPOSAL
VEHICLE MAINTENANCE
This Scope of Work is a general guide, and is not intended to be an all-inclusive list of all the
work necessary for completing the project scope. It shall be the Proposer’s responsibility to
develop and implement a preventative maintenance (PM) program to effectively maintain all
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vehicles and equipment listed in Appendix E, to the satisfaction of the City’s Representative. The
Proposer shall also provide a maintenance schedule for all vehicles with proposed dates of service.
For the purpose of this proposal, preventative maintenance shall be defined as scheduled routine
inspection, servicing, repair and replacement of equipment components on a regular basis so as
to facilitate operations with a minimum of downtime. The PM program shall be in accordance
with industry recognized best fleet management practices, and shall comply with the
original equipment manufacturer (OEM) specifications, warranties and recommendations. The
successful Proposer’s PM program shall, at a minimum, include the specifications outlined
herein, however, are subject to change upon approval by the City’s Representative.
Proposer shall include porter services from City Hall and/or the Corporation yard to the
Proposer’s repair facility to ensure that City personnel do not have to transport the vehicles to be
repaired or maintained.
Should the proposer wish to utilize a City facility to provide the services as outlined in this RFP,
the Proposer shall include, in the proposal, utilization of the current City Fleet Services
building to perform the services outlined in this RFP. Proposer should be specific in how
the facility would be utilized and how the City would be compensated for that beneficial use.
The City of Azusa has an agreement with several towing companies that provides towing of City
vehicles free of charge. The Proposer will coordinate towing with a Public Works representative
regarding any City vehicles which experience failures preventing them from being driven to the
Proposer’s repair facility.
SPECIFICATIONS ARE AS FOLLOWS: Preventative Equipment Maintenance Schedules
Please Note: The Preventative Maintenance Service Levels outlined below are a general
guideline. Proposer shall follow manufacturer’s maintenance recommendations.
Preventative Maintenance – A Level Service (PM-A)
Perform all items listed every 3000 miles or four months, whichever occurs first, on all
cars, light trucks (1 ton and below) vans, utility vehicles, etc.. Exceptions from the PM work
listed will be considered if approved by the City’s Representative.
1. Safety Checklist: The listed item must be inspected, serviced and/or repaired at every
PM interval.
a. Headlights
- High Beam
- Low Beam
b. Beam Indicator Lamp
c. Parking Lights
d. License Plate Light
e. Tail/Stop Lights
f. Clearance Lights
g. Turn Signals
h. Hazard/ 4/way Lights
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i. Emergency/Parking Brake
j. Steering and suspension components
k. Windshield wipers and washers
l. Horn and/or audible warning devices
- Back up alarms
m. All interior and exterior mirrors
n. Exhaust pipes and all hangers/clamps
2. Inspect, service and repair all interior lights.
3. Inspect, service, and refill fluid levels; coolant, windshield washers solvent,
transmission, differentials, power steering and brake fluids, etc.
4. Inspect, service, and repair charging system, battery terminals, cables and box.
5. Inspect, service, and repair heating/air conditioning system.
6. Inspect, service, and repair frame, cross members and body joints.
7. Inspect, service, and repair the engine starting components and circuits.
8. Inspect, service, and repair drive train components.
9. Inspect, service, and repair any noted oil, fuel, coolant or other fluid leaks.
10. Inspect, service, and repair air emission filters and valves as needed.
11. Inspect, service, and repair drive belts, hoses and clamps.
12. Inspect, service, and repair all gauges for proper operation.
13. Inspect, service, repair, and lubricate all grease points on chassis, body, booms, hoists and
winching mechanism.
14. Change engine oil and filter - products shall meet OEM specifications.
15. Inspect, service and replace air filter as necessary.
16. Inspect, service, repair/replace tires as necessary. Replace at 3/32 inch tread life.
17. Brake inspection
Preventative Maintenance – B Level Service (PM-B)
Perform item listed every 6,000 miles or 8 months, whichever occurs first.
1. Perform all items listed in PM-A.
2. Inspect, service, and repair emissions system as required by original
equipment manufacturer.
3. Rotate and balance all tires.
4. Scope engine and perform minor tune up as necessary.
5. Inspect and service brake components as necessary. Note: Every brake job shall
include complete new brake hardware kit and cleaning/repacking of wheel bearings.
Preventative Maintenance – C Level Service (PM-C)
Perform items listed every 9,000 miles or 12 months, whichever occurs
first.
1. Perform all items listed in PM-A & B.
2. Inspect and service transmission, which includes, but not limited to, adjustment, fluid
and filter change as necessary and/or required by original equipment manufacturer.
3. Perform front end alignment as well as inspect for worn/broken components – replace
as necessary.
4. Drain, flush and replace differential fluids.
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5. Drain, flush and replace engine coolant.
6. Remove all wheels and inspect brakes – replace/repair as needed.
7. Clean particulate diesel filters per OEM specifications.
REPAIRS
Estimates for equipment repair are not to exceed the industry standard flat rate repair
guidelines using sources such as, Chilton, Mitchell or All Data time.
If it is determined that a City vehicle needs repairs beyond regular maintenance such as new
brakes, tires, major electrical improvements, or other repairs deemed as necessary, the
Preventative Maintenance form will become a repair work order. The City Representative will
be contacted to obtain authorization to proceed before any repairs are performed, as required by
California State law. The Contractor will not perform the repair until receiving approval from
the City Representative in writing or e-mail. Contractor will also advise the City Representative
of the estimated downtime before completing the repair.
Work shall not be sub-contracted without approval from the City Representative in writing. Any
sub- contractor to be utilized for maintenance or repair work shall meet the City’s required
qualifications, repair certificates, licenses, insurance requirements and provide repair and
maintenance as provided in the turnaround time requirements identified in the RFP and contract.
PARTS PROCUREMENT
Contractor may utilize the City’s existing parts procurement contracts for their existing term(s).
Contractor shall demonstrate to the City that he/she/it is receiving the preferred customer pricing
for the City for all other parts or supplies. In the spirit of competitive pricing and the
best interest of the City, Proposers shall indicate their best markup costs, if any, in the Proposal.
City reserves the right to purchase parts directly for Contractor’s use in effecting maintenance or
repairs, whether from existing contracts or from any vendor of its choice.
WARRANTY
Contractor or Manufacturer shall fully warrant all vehicle / equipment replacement parts
furnished under the terms of this contract, against failure and poor workmanship, for a period of
not less than one (1) year including installation labor from the date of final acceptance by
the City of Azusa Representative.
While under warranty, Contractor shall repair or replace failed replacement parts in a timely
manner to minimize the equipment downtime thus impacting the City of Azusa operations. A
copy or description of the manufacturer’s warranty shall accompany each bid for the item(s)
proposed, detailing the scope and length of the warranty.
Beyond the warranties identified herein, the contractor shall provide one (1) year written labor
repair warranty on all approved repairs with no commercial exceptions.
TURN AROUND TIME
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All vehicles should typically be returned to the user within one business day after
preventative maintenance and/or repair is performed.
All vehicles that would provide support to safety departments during a natural or man-made
disaster should be returned from maintenance and repair on the same business day. These
vehicles are: Vactor; backhoes; skip-loaders; aerial lift; standby truck; shop truck.
EMISSION (SMOG) TESTING
Emission testing shall be performed every two years on qualifying vehicles. Due to
configuration of the City’s fleet, there will be vehicles to test every year based on
vehicle identification number.
DOT / BIT INSPECTION VEHICLES (Heavy Trucks, Trailers and Buses)
1. Serviced accordingly every 90 days as per DOT guidelines with CHP approved checklists.
2. Maintain records for all vehicles regulated by DOT per DOT and CHP guidelines.
3. Opacity testing done annually with comprehensive records maintained.
4. Aerial Testing Certification performed annually with comprehensive records maintained.
5. Responsible Official Affirmation of Reporting per California EPA Air Resource Board
Requirements
4. PROPOSAL FORMAT GUIDELINES
Interested entities or contractors are to provide the City of Azusa with a thorough proposal using
the following guidelines:
Proposal should be typed and should contain no more than 20 typed pages using a 12-point font
size, including transmittal letter and resumes of key people, but excluding Index/Table of
Contents, tables, charts, and graphic exhibits. Each proposal will adhere to the following
order and content of sections. Proposal should be straightforward, concise and provide
“layman” explanations of technical terms that are used. Emphasis should be concentrated on
conforming to the RFP instructions, responding to the RFP requirements, and on providing a
complete and clear description of the offer. Proposals which appear unrealistic in terms of
technical commitments, lack of technical competence or are indicative of failure to comprehend
the complexity and risk of this RFP and any awarded contract, may be rejected. The following
proposal sections are to be included in the Proposer’s response:
• Vendor Application Form and Cover Letter
Complete Appendix A, “Request for Proposal-Vendor Application Form” and attach
this form to the cover letter. A cover letter, not to exceed three pages in length,
should summarize key elements of the proposal. An individual authorized to bind the
consultant must sign the letter. The letter must stipulate that the proposal price will be
valid for a period of at least 180 days. Indicate the address and telephone number of
the contractor’s office located nearest to Azusa, CA and the office from which the project
will be managed.
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• Background and Project Summary Section
The Background and Project Summary Section should describe your understanding of the
City, the work to be done, and the objectives to be accomplished. Refer to Scope of Work
of this RFP.
• Methodology Section
Provide a detailed description of the approach and methodology to be used to accomplish
the Scope of Work of this RFP. The Methodology Section should include:
1. An implementation plan that describes in detail (i) the methods, including controls
by which your firm or entity manages projects of the type sought by this RFP; (ii)
methodology for soliciting and documenting views of internal and external
stakeholders; (iii) and any other project management or implementation strategies
or techniques that the respondent intends to employ in carrying out the work.
2. Detailed description of efforts your firm or entity will undertake to achieve client
satisfaction and to satisfy the requirements of the "Scope of Work" section.
3. Detailed project schedule, identifying all tasks and deliverables to be performed,
durations for each task, and overall time of completion, including a complete
transition plan. Include your plan to deal with fluctuation in service needs and
any associated price adjustments.
4. Detailed description of specific tasks you will require from City staff. Explain
what the respective roles of City staff and your staff would be to complete the
tasks specified in the Scope of Work.
5. Proposers are encouraged to provide additional innovative and/or creative
approaches for providing the service that will maximize efficient, cost-effective
operations or increased performance capabilities. In addition, the City will
consider proposals that offer alternative service delivery means and methods for the
services desired.
6. Firms, public entities and individuals wishing to be considered shall include in
their submissions the steps they will, if selected, implement and adhere to for the
recruitment, hiring and retention of former employees of the City who have been
or may be displaced due to layoff or outsourcing of functions and services
formerly provided by the City.
7. Proposers are also requested to identify any City owned facilities or property
which Proposer would propose to use or lease, purchase, or rent from the City in
connection with the services to be performed, including information about the
terms of any proposed lease, purchase or use of such equipment and facilities, and
how this proposed structure affects the overall cost proposal to the City. In the
case of use of the City Yard property, facilities or equipment, the Proposer must
identify how such use would integrate with and not interfere with City’s use of such
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facilities or equipment, how Proposer will provide insurance for operations
conducted at the City Yard or using City equipment, how waste streams, water
usage and other operations of Proposer will be separately accounted for.
• Staffing
Provide a list of lead personnel who will be working on this project and indicate the
functions that each will perform and anticipated hours of service of each individual. Hourly
rates for the proposed personnel shall be set forth on Appendix C. Include a resume for each
designated individual.
Upon award and during the contract period, if the contractor chooses to assign different
personnel to the project, the Contractor must submit their names and qualifications
including information listed above to the City for approval before they begin work.
• Qualifications
The information requested in this section should describe the qualifications of the firm or
entity, key staff and sub-contractors performing projects within the past five years that are
similar in size and scope to demonstrate competence to perform these services. Information
shall include:
Names of key staff that participated on named projects and their specific responsibilities
with respect to this scope of work.
A summary of your firm’s or entity’s demonstrated capability, including length of time that
your firm has provided the services being requested in this Request for Proposal.
For private Proposers, provide at least three references that received similar services from
your firm. The City of Azusa reserves the right to contact any of the organizations or
individuals listed. Information provided shall include:
o Client Name
o Project Description
o Project start and end dates
o Client project manager name, telephone number, and e-mail address
Any public entity which submits a proposal should describe in detail how it
currently performs services like those identified in the scope of work within its or other
jurisdictions, including photographs, written policies and/or video of services
provided. If you have performed these services under contract for another public entity,
please provide references for those entities as set forth above for private Proposers.
• Financial Capacity
Provide the Proposer's latest audited financial statement or other pertinent information such
as internal unaudited financial statements and financial references to allow the City to
reasonably formulate a determination about the financial capacity of the Proposer. Describe
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any administrative proceedings, claims, lawsuits, or other exposures pending against the
Proposer.
• Fee Proposal
All Proposers are required to use the form in Appendix C to be submitted with their proposal.
Pricing instructions should be clearly defined to ensure fees proposed can be compared and
evaluated. Proposals shall be valid for a minimum of 180 days following submission.
• Disclosure
Please disclose any and all past or current business and personal relationships with any
current City of Azusa elected official, appointed official, City employee, or family member of
any current City of Azusa elected official, appointed official, or City employee. Any past or
current business relationship may not necessarily disqualify the firm from consideration.
• Sample Agreement
The firm selected by the City will be required to execute an Agreement for Services
(Agreement) with the City. The form of the Agreement is enclosed as Appendix B, but may
be modified to suit the specific services and needs of the City. If a Proposer has any
exceptions or conditions to the Agreement, these must be submitted for consideration
with the proposal. Otherwise, the Proposer will be deemed to have accepted the form of
Agreement. See Section 13, below.
• Checklist of Forms to Accompany Proposal
As a convenience to Proposers, following is a list of the forms, included as appendices to this
RFP, which should be included with proposals
(1) Vendor Application Form
(2) Price Proposal Form
(3) Disqualifications Questionnaire
5. PROCESS FOR SUBMITTING PROPOSALS
• Content of Proposal
The proposal must be submitted using the format as indicated in the proposal
format guidelines.
• Preparation of Proposal
Each proposal shall be prepared simply and economically, avoiding the use of elaborate
promotional material beyond those sufficient to provide a complete, accurate and
reliable presentation.
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• Number of Proposals
Submit one original, three (3) hard copies plus one disk copy of your proposal
in sufficient detail to allow for thorough evaluation and comparative analysis. In the
event of a conflict between the original and any hard copy or disk copy, the original
shall control.
• Submission of Proposals
Complete written proposals must be submitted in sealed envelopes marked and
received no later than 10:00 a.m. (P.S.T) on November 9, 2020 to the address below.
Proposals will not be accepted after this deadline. Faxed or e-mailed proposals will
not be accepted.
City Clerk’s Office
City of Azusa
213 E Foothill Blvd Azusa, CA 91702
RE: Fleet Maintenance Services 2020
Questions about this RFP must be directed in writing, via e-mail to:
Robert Delgadillo, Director of public Works/City Engineer
rdelgadillo@azusaca.gov
The City reserves the right to amend or supplement this RFP prior to the proposal due
date. All amendments, responses to questions received, and additional information
will be posted to the City of Azusa Website, Official City Web Site – Departments -
City Clerk – Bid Information/Request for Proposals; Proposers should check this
web page daily for new information. The City will endeavor to answer all written
questions timely received no later than October 20, 2020. The City reserves the right
not to answer all questions.
From the date that this RFP is issued until a Proposer is selected and the selection is
announced, firms or public entities are not allowed to communicate outside the
process set forth in this RFP with any City employee other than the contracting
officer listed above regarding this RFP. The City reserves the right to reject any
proposal for violation of this provision. No questions other than written will be
accepted, and no response other than written will be binding upon the City.
• Conditions for Proposal Acceptance
This RFP does not commit the City to award a contract or to pay any costs incurred for any
services, including costs of responding to this RFP. The City, at its sole discretion, reserves
the right to accept or reject any or all proposals received as a result of this RFP, to
negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety.
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The City may waive any irregularity in any proposal. All proposals will become the
property of the City of Azusa. If any proprietary information is contained in the proposal,
it should be clearly identified.
6. EVALUATION CRITERIA
1. Qualifications of Proposer and Key Personnel-------25%
Includes ability to provide the requested scope of services, the Proposer’s financial
capacity, recent experience conducting work of similar scope, complexity, and
magnitude for other public agencies of similar size, references.
2. Approach to Providing the Requested Scope of Services-------10%
Includes an understanding of the RFP and of the project's scope of services, knowledge
of applicable laws and regulations related to the scope of services.
3. Price Proposal-----50%
Price Proposals will be evaluated on the basis of the Total Estimated Annual Price
submitted in Appendix C.
4. Innovative and/or creative approaches to providing the services that provide
additional efficiencies or increased performance capabilities. ----15%
7. EVALUATION OF PROPOSALS AND SELECTION PROCESS
An Evaluation/Selection Committee (Committee), comprised of City staff members, will screen
and review all proposals according to the weighted criteria set forth above. While price is one
basic factor for award, it is not the sole consideration.
A. Responsiveness Screening
Proposals will first be screened to ensure responsiveness to the RFP. The City may
reject as non-responsive any proposal that does not include the documents required to
be submitted by this RFP. At any time during the evaluation process, the City reserves
the right to request clarifications or additional information from any or all
Proposers regarding their proposals.
B. Initial Proposal Review
The Committee will initially review and score all responsive written proposals
based upon the Evaluation Criteria set forth above. The Committee may also contact
Proposer's references. Proposals that receive the highest evaluation scores may be
invited to the next stage of the evaluation process. The City may reject any proposal
in which a Proposer’s approach, qualifications, or price is not considered acceptable by
the City. An unacceptable proposal is one that would have to be substantially rewritten
to make it acceptable. The City may conclude the evaluation process at this point and
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recommend award to the lowest responsible bidder. Alternatively, the City may elect
to negotiate directly with one or more Proposers to obtain the best result for the City
prior to making a recommendation or selection.
C. Interviews, Reference Checks, Revised Proposals, Discussions
Following the initial screening and review of proposals, the Proposers included in this
stage of the evaluation process may be invited to participate in an oral interview.
Interviews, if held, will be conducted at City Yard, 809 N Angeleno Avenue, Azusa,
CA 91702. The individual(s) from Proposer's firm or entity that will be
directly responsible for carrying out the contract, if awarded, should be present at the
oral interview. The oral interview may, but is not required to, use a written
question/answer format for the purpose of clarifying the intent of any portions of the
proposal.
In addition to conducting an oral interview, the City may during this stage of the
evaluation process also contact and evaluate the Proposer’s references, contact any
Proposer to clarify any response or request revised or additional information, contact
any current users of a Proposer’s services, solicit information from any available source
concerning any aspect of a proposal, and seek and review any other information
deemed pertinent to the evaluation process.
Following conclusion of this stage of the evaluation process, the Committee will again
rank all Proposers according to the evaluation criteria set forth above. The
Committee may conclude the evaluation process at this point, and make a
recommendation for award, or it may request Best and Final Offers from Proposers.
The City may accept the proposal or negotiate the terms and conditions of the
agreement with the highest ranked firm, which shall be determined to be the lowest
responsible bidder. The City may recommend award without Best and Final Offers, so
Proposers should include their best proposal with their initial submission.
Recommendation for award is contingent upon the successful negotiation of final
contract terms. Negotiations shall be confidential and not subject to disclosure to
competing Proposers unless an agreement is reached. If contract negotiations cannot
be concluded successfully within a time period determined by the City, the City may
terminate negotiations and commence negotiations with the next highest scoring
Proposer or withdraw the RFP.
8. PROTEST PROCEDURES
Failure to comply with the rules set forth herein may result in rejection of the protest. Protests
based upon restrictive specifications or alleged improprieties in the proposal procedure which
are apparent or reasonably should have been discovered prior to receipt of proposals shall be
filed in writing with the RFP Facilitator at least 10 calendar days prior to the deadline for receipt
of proposals. The protest must clearly specify in writing the grounds and evidence on which
the protest is based.
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Protests based upon alleged improprieties that are not apparent or which could not reasonably
have been discovered prior to submission date of the proposals, such as disputes over the staff
recommendation for contract award, shall be submitted in writing to the RFP Facilitator, within
forty-eight hours from receipt of the notice from the City advising of staff’s recommendation
for award of contract. The protest must clearly specify in writing the grounds and evidence on
which the protest is based. The RFP Facilitator will respond to the protest in writing at least
three days prior to the meeting at which staff’s recommendation to the City Council will be
considered. Should Proposer decide to appeal the response of the RFP Facilitator, and pursue
its protest at the Council meeting, it will notify the RFP Facilitator of its intention at least two
days prior to the scheduled meeting.
9. CONFIDENTIALITY
The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public
access to government records. Therefore, unless information is exempt from disclosure by law,
the content of an y request for explanation, exception, or substitution, response to this RFP,
protest, or any other written communication between the City and Proposer, shall be available to
the public. The City intends to release all public portions of the proposals following the
evaluation process at such time as a recommendation is made to the City Council.
If Proposer believes any communication contains trade secrets or other proprietary information
that the Proposer believes would cause substantial injury to the Proposer’s competitive
position if disclosed, the Proposer shall request that the City withhold from disclosure the
proprietary information by marking each page containing such proprietary information as
confidential. Proposer may not designate its entire proposal as confidential nor designate its
Price Proposal as confidential.
Submission of a proposal shall indicate that, if Proposer requests that the City withhold from
disclosure information identified as confidential, and the City complies with the Proposer’s
request, Proposer shall assume all responsibility for any challenges resulting from the non-
disclosure, indemnify and hold harmless the City from and against all damages (including
but not limited to attorney’s fees that may be awarded to the party requesting the Proposer
information), and pay any and all costs and expenses related to the withholding of Proposer
information. Proposer shall not make a claim, sue, or maintain any legal action against the
City or its directors, officers, employees, or agents concerning the disclosure, or withholding
from disclosure, of any Proposer information. If Proposer does not request that the City
withhold from disclosure information identified as confidential, the City shall have no
obligation to withhold the information from disclosure and may release the information sought
without any liability to the City.
10. CONFLICT OF INTEREST
The Proposer warrants and represents that it presently has no interest and agrees that it will not
acquire any interest which would present a conflict of interest under California
Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of
services under any Agreement awarded. The Proposer further covenants that it will not
knowingly employ any person having such an interest in the performance of any Agreement
Page 14 of 15
awarded. Violation of this provision may result in any Agreement awarded being deemed void
and unenforceable.
11. DISCLOSURE OF GOVERNMENTAL POSITION
In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the
City, the City requires that all Proposers disclose in their proposals any positions that they
hold as directors, officers, or employees of any governmental entity. Additional disclosure may
be required prior to contract award or during the term of the contract. Each Proposer shall
disclose whether any owner or employee of the firm currently hold positions as elected or
appointed officials, directors, officers, or employees of a governmental entity or held such
positions in the past twelve months using the attached “Disclosure of Government Positions
Form.” (See Appendix F.)
12. CONDITIONS TO AGREEMENT, IF ANY.
The selected Proposer will execute an Agreement for Services with the City describing the
Scope of Services to be performed, the schedule for completion of the services,
compensation, and other pertinent provisions. The contract shall follow the sample form of
Agreement provided as Appendix B to this RFP, which may be modified by City. All Proposers
are directed to particularly review the indemnification and insurance requirements set forth in
the sample Agreement.
The terms of the agreement, including insurance requirements have been mandated by
the City and can be modified only if extraordinary circumstances exist. Submittal of a
proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample
Agreement for Services unless the Proposer includes with its proposal, in writing, any
conditions or exceptions requested by the Proposer to the proposed Agreement. In accordance
with the Municipal Code, the City may consider the scope and number of conditions in
evaluation proposals and determining the lowest responsible bidder.
13. DISQUALIFICATION QUESTIONNAIRE
Proposers shall complete and submit, under penalty of perjury, a standard form of questionnaire
inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has
a proprietary interest in the Proposer, h as ever been disqualified, removed, or otherwise
prevented from proposing on, or completing a federal, state, or local government project because
of a violation of law or safety regulation and if so, to explain the circumstances. A proposal may
be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been
disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state,
or local project because of a violation of law or a safety regulation. See Appendix D.
14. STANDARD TERMS AND CONDITIONS Amendments
The City reserves the right to amend or supplement this RFP prior to the proposal due date. All
amendments and additional information will be posted to the City of Azusa Website, Official
City Web Site – Departments - City Clerk – Bid Information/Request for Proposals; Proposers
should check this web page daily for new information.
Page 15 of 15
Cost for Preparing Proposal
The cost for developing the proposal is the sole responsibility of the Proposer. All proposals
submitted become the property of the City.
Insurance Requirements
City requires that licensees, lessees, and vendors have an approved Certificate of Insurance
(not a declaration or policy) or proof of legal self-insurance on file with the City for the issuance
of a permit or contract. Within ten (10) consecutive calendar days of award of contract,
successful Proposer must furnish the City with the Certificates of Insurance proving coverage as
specified within Appendix B.
APPENDIX A
REQUEST FOR PROPOSAL
Fleet Management
VENDOR APPLICATION FORM
TYPE OF APPLICANT: NEW CURRENT VENDOR
Legal Contractual Name of Corporation:
Contact Person for Agreement:
Corporate Mailing Address:
City, State and Zip Code:
E-Mail Address:
Phone: Fax:
Contact Person for Proposals:
Title: E-Mail Address:
Business Telephone: Business Fax:
Is your business: (check one)
NON PROFIT CORPORATION FOR PROFIT CORPORATION
Is your business: (check one)
CORPORATION LIMITED LIABILITY PARTNERSHIP
INDIVIDUAL SOLE PROPRIETORSHIP
PARTNERSHIP UNINCORPORATED ASSOCIATION
Page 17 of 15
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)
Names Title Phone
Federal Tax Identification Number:
City of Azusa Business License Number:
(If none, you must obtain a City of Azusa Business License upon award of contract.)
City of Azusa Business License Expiration Date:
APPENDIX B
Sample Maintenance Service Agreement
45635.01000\8520199.1
CITY OF AZUSA
AGREEMENT FOR MAINTENANCE SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this ______ day of ____________________,
20___ by and between the City of Azusa, a municipal corporation of the State of California,
located at 213 East Foothill Boulevard, Azusa, California 91702, (“City”) and [INSERT NAME OF
COMPANY], a [INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR
OTHER LEGAL ENTITY] with its principal place of business at [INSERT ADDRESS] (“Contractor”).
City and Contractor are sometimes individually referred to as “Party” and collectively as
“Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain
maintenance services required by the City on the terms and conditions set forth in this
Agreement. Contractor represents that it is experienced in providing Fleet Maintenance services
to public clients, that it and its employees or subcontractors have all necessary licenses and
permits to perform the Services in the State of California, and that is familiar with the plans of
City. Contractor shall not subcontract any portion of the work required by this Agreement,
except as expressly stated herein, without prior written approval of City. Subcontracts, if any,
shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the Fleet Maintenance
Services project (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Fleet Maintenance Services necessary
for the Project (“Services”). The Services are more particularly described in Exhibit “A”
attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from [insert start date] to
[insert ending date], unless earlier terminated as provided herein. Contractor shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
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deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if
necessary to complete the Services.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Contractor or under its supervision. Contractor will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Contractor shall also not be employees of City and shall at all times be under
Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Contractor shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security taxes, income
tax withholding, unemployment insurance, disability insurance, and workers’ compensation
insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit “B” attached hereto and incorporated herein by reference.
Contractor represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Contractor’s conformance
with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon
request of City, Contractor shall provide a more detailed schedule of anticipated performance t o
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates Robert Delgadillo,
Director of Public Works/City Engineer, or his designee, to act as its representative for the
performance of this Agreement (“City’s Representative”). City’s Representative shall have the
power to act on behalf of the City for all purposes under this Agreement. Contractor shall not
accept direction or orders from any person other than the City’s Representative or his or her
designee.
3.2.5 Contractor’s Representative. Contractor hereby designates [INSERT NAME
OR TITLE], or his or her designee, to act as its representative for the performance of this
Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full
authority to represent and act on behalf of the Contractor for all purposes under this Agreement.
The Contractor’s Representative shall supervise and direct the Services, using his/her best skill
and attention, and shall be responsible for all means, methods, techniques, sequences and
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45635.01000\8520199.1
procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants and other
staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Contractor represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Contractor represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Contractor shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Contractor’s failure to comply with the standard of care provided for herein. Any
employee of the Contractor or its sub-contractors who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor
and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Period of Performance. Contractor shall perform and complete all Services
under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).
Contractor shall perform the Services in strict accordance with any completion schedule or
Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided
separately in writing to the Contractor. Contractor agrees that if the Services are not completed
within the aforementioned Performance Time and/or pursuant to any such completion schedule
or Project milestones developed pursuant to provisions of this Agreement, it is understood,
acknowledged and agreed that the City will suffer damage.
3.2.9 Disputes. Should any dispute arise respecting the true value of any work
done, of any work omitted, or of any extra work which Contractor may be required to do, or
respecting the size of any payment to Contractor during the performance of this Contract,
Contractor shall continue to perform the Work while said dispute is decided by the City. If
Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided
by law.
3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall
keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, including all
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45635.01000\8520199.1
Cal/OSHA requirements, and shall give all notices required by l aw. Contractor shall be liable
for all violations of such laws and regulations in connection with Services. If the Contractor
performs any work knowing it to be contrary to such laws, rules and regulations and without
giving written notice to the City, Contractor shall be solely responsible for all costs arising
therefrom. City is a public entity of the State of California subject to certain provisions of the
Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It
is stipulated and agreed that all provisions of the law applicable to the public contracts of a
municipality are a part of this Contract to the same extent as though set forth herein and will be
complied with. These include but are not limited to the payment of prevailing wages, the
stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall
be permitted to work in excess of eight (8) hours during any one calendar day except as
permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors,
officers, employees and agents free and harmless, pursuant to the indemnification provisions of
this Agreement, from any claim or liability arising out of any failure or alleged failure to comply
with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Contractor. By executing this
Agreement, Contractor verifies that it fully complies with all requirements and restrictions of
state and federal law respecting the employment of undocumented aliens, including, but not
limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to
time. Such requirements and restrictions include, but are not limited to, examination and
retention of documentation confirming the identity and immigration status of each employee of
the Contractor. Contractor also verifies that it has not committed a violation of any such law
within the five (5) years immediately preceding the date of execution of this Agreement, and
shall not violate any such law at any time during the term of the Agreement. Contractor shall
avoid any violation of any such law during the term of this Agreement by participating in an
electronic verification of work authorization program operated by the United States Department
of Homeland Security, by participating in an equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly
hired employees, or by some other legally acceptable method. Contractor shall maintain records
of each such verification, and shall make them available to the City or its representatives for
inspection and copy at any time during normal business hours. The City shall not be responsible
for any costs or expenses related to Contractor’s compliance with the requirements provided for
in Section 3.2.10 or any of its sub-sections.
3.2.10.2 Employment Eligibility; Subcontractors, Sub-
subcontractors and Consultants. To the same extent and under the same conditions as
Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants
performing any work relating to the Project or this Agreement to make the same verifications
and comply with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply. Each person
executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer
of Contractor, and understands that any of the following shall be grounds for the City to
terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub -
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45635.01000\8520199.1
subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.10.1
or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such
requirements (including in those verifications provided to the Contractor under Section 3.2.10.2);
or (3) failure to immediately remove from the Project any person found not to be in compliance
with such requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Contractor
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers’ Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Contractor represents that
it is an equal opportunity employer and it shall not discriminate against any subconsultant,
employee or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Contractor shall also comply with all relevant provisions of
City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.2.10.6 Air Quality. Contractor must fully comply with
all applicable laws, rules and regulations in furnishing or using equipment and/or providing
services, including, but not limited to, emissions limits and permitting requirements imposed by
the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources
Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad,
Contractor shall specifically be aware of their application to "portable equipment", which
definition is considered by SCAQMD and CARB to include any item of equipment with a fuel -
powered engine. Contractor shall indemnify City against any fines or penalties imposed by
SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable
laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is
responsible under its indemnity obligations provided for in this Agreement.
3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable,
Contractor’s Services must account for, and fully comply with, all local, state and federal laws,
rules and regulations that may impact water quality compliance, including, without limitation, all
applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the
California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws,
rules and regulations of the Environmental Protection Agency, the State Water Resources
Control Board and the Santa Ana Regional Water Quality Control Board; the City’s ordinances
regulating discharges of storm water; and any and all regulations, policies, or permits issued
pursuant to any such authority regulating the discharge of pollutants, as that term is used in the
Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.
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45635.01000\8520199.1
(B) Liability for Non-Compliance. Failure to comply with the
laws, regulations and policies described in this Section is a violation of law that may subject
Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall
defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and
agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and
against any and all fines, penalties, claims or other regulatory requirements imposed as a result
of Contractor’s non-compliance with the laws, regulations and policies described in this Section,
unless such non-compliance is the result of the sole established negligence, willful misconduct or
active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(C) Training. In addition to any other standard of care
requirements set forth in this Agreement, Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to them
without impacting water quality in violation of the laws, regulations and policies described in
this Section. Contractor further warrants that it, its employees and subcontractors will receive
adequate training, as determined by City, regarding the requirements of the laws, regulations and
policies described in this Section as they may relate to the Services provided under this
Agreement. Upon request, City will provide Contractor with a list of training programs that
meet the requirements of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Contractor shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Contractor shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.11.2 Minimum Requirements. Contractor shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the perform ance of
the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as
required by the State of California and Employer’s Liability Insurance. The policy shall not
contain any exclusion contrary to the Agreement, including but not limited to endorsements or
provisions limiting coverage for (1) contractual liability (including but not limited to ISO C G 24
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45635.01000\8520199.1
26 or 21 29); or (2) cross liability for claims or suits by one insured against another.
(B) Minimum Limits of Insurance. Contractor shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used including, but not limited to, form CG 2503, either the general
aggregate limit shall apply separately to this Agreement/location or the general aggregate limit
shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident
for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s
Liability: Workers’ Compensation limits as required by the Labor Code of the State of
California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.
Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least
fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance
coverage has been renewed or extended shall be filed with the City. If such coverage is
cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such
cancellation or reduction of coverage, file with the City evidence of insurance showing that the
required insurance has been reinstated or has been provided through another insurance company
or companies. In the event any policy of insurance required under this Agreement does not
comply with these specifications or is canceled and not replaced, the City has the right but not
the duty to obtain the insurance it deems necessary and any premium paid by the City will be
promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium
from Contractor payments. In the alternative, the City may suspend or terminate this Agreement.
3.2.11.3 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Contractor shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include
or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or
endorsements providing the exact same coverage, the City of Azusa, its directors, officials,
officers, employees, agents and volunteers shall be covered as additional insured with respect to
the Services or ongoing and completed operations performed by or on behalf of the Contractor,
including materials, parts or equipment furnished in connection with such work; and (2) using
ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage
shall be primary insurance as respects the City, its directors, officials, officers, employees, agents
and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the
Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of the City,
before the City’s own primary insurance or self-insurance shall be called upon to protect it as a
named insured. Any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Contractor’s insurance and shall
not be called upon to contribute with it in any way. Notwithstanding the minimum limits set
forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified
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minimum limits of coverage shall be available to the parties required to be named as additional
insureds pursuant to this Section 3.2.11.3(A).
(B) Automobile Liability. The automobile liability policy shall
include or be endorsed (amended) to state that: (1) the City of Azusa, its directors, officials,
officers, employees, agents and volunteers shall be covered as additional insureds with respect to
the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the
insurance coverage shall be primary insurance as respects the City, its directors, officials,
officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of
coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-
insurance maintained by the City, its directors, officials, officers, employees, agents and
volunteers shall be excess of the Contractor’s insurance and shall not be called upon to
contribute with it in any way. Notwithstanding the minimum limits set forth in Section
3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of
coverage shall be available to the parties required to be named as additional insureds pursuant to
this Section 3.2.11.3(B).
(C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Contractor.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written
notice by certified mail, return receipt requested, has been given to the City; and (B) any failure
to comply with reporting or other provisions of the policies, including breaches of warranties,
shall not affect coverage provided to the City, its directors, officials, officers, employees, agents
and volunteers. Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, its officials,
officers, employees, agents and volunteers, or any other additional insureds.
3.2.11.4 Separation of Insureds; No Special Limitations; Waiver of
Subrogation. All insurance required by this Section shall contain standard separation of insureds
provisions. In addition, such insurance shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.
All policies shall waive any right of subrogation of the insurer against the City, its officials,
officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically
allow Contractor or others providing insurance evidence in compliance with these specifications
to waive their right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, its officials, officers, employees, agents, and volunteers, or any other
additional insureds, and shall require similar written express waivers and insurance clauses from
each of its subconsultants.
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3.2.11.5 Deductibles and Self-Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City. Contractor
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.11.6 Subcontractor Insurance Requirements. Contractor shall
not allow any subcontractors to commence work on any subcontract relating to the work under
the Agreement until they have provided evidence satisfactory to the City that they have secured
all insurance required under this Section. If requested by Contractor, the City may approve
different scopes or minimum limits of insurance for particular subcontractors. The Contractor
and the City shall be named as additional insureds on all subcontractors’ policies of Commercial
General Liability using ISO form 20 38, or coverage at least as broad.
3.2.11.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.11.8 Verification of Coverage. Contractor shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
3.2.11.9 Reporting of Claims. Contractor shall report to the City, in
addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in
connection with the Services under this Agreement.
3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Contractor shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
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3.2.13 Bonds.
3.2.13.1 Performance Bond. If required by law or otherwise
specifically requested by City in Exhibit “C” attached hereto and incorporated herein by
reference, Contractor shall execute and provide to City concurrently with this Agreement a
Performance Bond in the amount of the total, not-to-exceed compensation indicated in this
Agreement, and in a form provided or approved by the City. If such bond is required, no
payment will be made to Contractor until it has been received and approved by the City.
3.2.13.2 Payment Bond. If required by law or otherwise specifically
requested by City in Exhibit “C” attached hereto and incorporated herein by reference,
Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond
in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a
form provided or approved by the City. If such bond is required, no payment will be made to
Contractor until it has been received and approved by the City.
3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond
become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or
replace the affected bond within 10 days of receiving notice from City. In the event the surety or
Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written
notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least
ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due
or will be made under this Agreement until any replacement bonds required by this Section are
accepted by the City. To the extent, if any, that the total compensation is increased in accordance
with the Agreement, the Contractor shall, upon request of the City, cause the amount of the
bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such
increase to the City. To the extent available, the bonds shall further provide that no change or
alteration of the Agreement (including, without limitation, an increase in the total compensation,
as referred to above), extensions of time, or modifications of the time, terms, or conditions of
payment to the Contractor, will release the surety. If the Contractor fails to furnish any required
bond, the City may terminate this Agreement for cause.
3.2.13.4 Surety Qualifications. Only bonds executed by an admitted
surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The
surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII
and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet
these requirements, the insurer will be considered qualified if it is in conformance with Section
995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.14 Accounting Records. Contractor shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Contractor shall allow a representative of City during normal
business hours to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement. Contractor shall allow inspection of all work,
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45635.01000\8520199.1
data, documents, proceedings, and activities related to the Agreement for a period of three (3)
years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation
shall not exceed [INSERT WRITTEN DOLLAR AMOUNT] ($[INSERT NUMERICAL DOLLAR AMOUNT])
without written approval of the [INSERT CITY MANAGER OR CITY COUNCIL AS APPLICABLE].
Extra Work may be authorized, as described below, and if authorized, will be compensated at the
rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Contractor. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within 45 days of receiving such statement, review
the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Contractor perform Extra Work. As used herein, “Extra Work” means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written authorization
from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other requirements on “public works” and
“maintenance” projects. since the Services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total
compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage
Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in
effect at the commencement of this Agreement. Contractor shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the Contractor’s
principal place of business and at the project site. Contractor shall defend, indemnify and hold
the City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
[INSERT NAME OF COMPANY]
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3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor,
terminate the whole or any part of this Agreement at any time and without cause by giving
written notice to Contractor of such termination, and specifying the effective date thereof, at least
seven (7) days before the effective date of such termination. Upon termination, Contractor shall
be compensated only for those services which have been adequately rendered to City, and
Contractor shall be entitled to no further compensation. Contractor may not terminate this
Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein,
City may require Contractor to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Contractor in connection with the performance of Services
under this Agreement. Contractor shall be required to provide such document and other
information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole
or in part as provided herein, City may procure, upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5 General Provisions
3.5.1 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
CONTRACTOR:
[Insert Name]
[Insert Address]
[Insert City, State zip]
Attn: [Contact Person]
CITY:
City of Azusa
P.O. Box 880
Azusa, CA 91711
Attn: Robert Delgadillo, Director of Public Works/City Engineer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight
(48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at
its applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.2 Indemnification
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45635.01000\8520199.1
3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law,
Contractor shall defend, indemnify and hold the City, its directors, officials, officers, employees,
volunteers and agents free and harmless from any and all claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or
persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any
alleged acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Contractor’s Services, the
Project or this Agreement, including without limitation the payment of all consequential
damages, expert witness fees and attorneys fees and other related costs and expenses.
Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code
Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or
willful misconduct of the Contractor.
3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with
legal counsel chosen by the City and at Contractor’s own cost, expense and risk, any and all
claims, suits, actions or other proceedings of every kind covered by Section 3.5.2.1 that may be
brought or instituted against City or its directors, officials, officers, employees, volunteers or
agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered
against City or its directors, officials, officers, employees, volunteers and agents as part of any
such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of
any settlement paid by City or its directors, officials, officers, employees, agents or volunteers as
part of any such claim, suit, action or other proceeding. Such reimbursement shall include
payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall
reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any
and all legal expenses and costs incurred by each of them in connection therewith or in enforcing
the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or
termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received
by the City, its directors, officials officers, employees, agents or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement
shall be governed b y the laws of the State of California. Venue shall be in Los Angeles County.
In addition to any and all contract requirements pertaining to notices of and requests for
compensation or payment for extra work, disputed work, claims and/or changed condition s,
Contractor must comply with the claim procedures set forth in Government Code sections 900 et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any
subsequent lawsuit based upon the Government Code claims shall be limited to those matters
that remain unresolved after all procedures pertaining to extra work, disputed work, claims,
and/or changed conditions have been followed by Contractor. If no such Government Code
claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as
specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against
the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of
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45635.01000\8520199.1
this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ
other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.8 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Contractor include all personnel, employees, agents, and
subcontractors of Contractor, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.9 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for
in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed
by the Parties.
3.5.12 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
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45635.01000\8520199.1
solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Contractor further
agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic
Interest with the City’s Filing Officer as required under state law in the performance of the
Services. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.15 Attorney’s Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney’s fees and all other costs of such action.
3.5.16 Authority to Enter Agreement. Contractor has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.17 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both parties.
[SIGNATURES ON NEXT PAGE]
[INSERT NAME OF COMPANY]
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45635.01000\8520199.1
CITY OF AZUSA [INSERT NAME OF CONTRACTOR]
By: By:
Mayor [OVER $10,000]
Name:
Attest:
Title:
City Clerk
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary, AND CORPORATE SEAL OF
CONTRACTOR REQUIRED]
Approved as to Form:
Best Best & Krieger LLP By:
Name:
City Attorney
Title:
45635.01000\8520199.1 A-1
EXHIBIT “A”
SCOPE OF MAINTENANCE SERVICES
[INSERT SCOPE]
45635.01000\8520199.1 B-1
EXHIBIT “B”
SCHEDULE OF MAINTENANCE SERVICES
[INSERT SCHEDULE]
45635.01000\8520199.1
C-1
EXHIBIT “C”
COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]
APPENDIX C
PRICING PROPOSAL FORM
FLEET MANAGEMENT SERVICES PRICING LIST
1. Cost proposal for all items listed in this Request for Proposals to include all parts (including any
markup), labor, management fees, environmental fees, PMs as described in the Scope of Work and
Specifications and all other items as listed in the specifications.
Total Cost Proposal for PM - A.
Tier I – Passenger Cars, Light Trucks and similar misc equipment ..............................$__________
Tier II – Medium Duty Trucks (1 ton & below) & similar misc equipment ....................$__________
Tier III – Heavy Duty Trucks, Transit Buses, and
Similar misc equipment .................................................................................$__________
Total Cost Proposal for PM - B.
Tier I – Passenger Cars, Light Trucks and similar misc equipment ................................$__________
Tier II – Medium Duty Trucks (1 ton & below) & similar misc equipment ....................$__________
Tier III – Heavy Duty Trucks, Transit Buses, and
Similar misc equipment .................................................................................$__________
Total Cost Proposal for PM - C.
Tier I – Passenger Cars, Light Trucks and similar misc equipment ...............................$__________
Tier II – Medium Duty Trucks (1 ton & below) & similar misc equipment ....................$__________
Tier III – Heavy Duty Trucks, Transit Buses, and
Similar misc equipment .................................................................................$__________
2. Cost proposal for directed work items such as mechanical repairs, component replacement
and reconditioning. Bidder to provide written description of procedures of repairs not included
in the PM specifications.
Tier I - Standard Hourly Rate ..........................................................................................$__________
Tier II - Standard Hourly Rate .........................................................................................$__________
Tier III - Standard Hourly Rate........................................................................................$__________
Tier I – Overtime Hourly Rate .........................................................................................$__________
Tier II – Overtime Hourly Rate .......................................................................................$__________
Tier III – Overtime Hourly Rate ......................................................................................$__________
3. Cost proposal for emergency conditions (after hours) work items such as mechanical repairs,
component replacement and reconditioning. Proposer to provide written description of emergency
conditions procedures and hours for applications of stated rates.
Tier I – Emergency Call Hourly Rate...................................................................$___________
Tier II – Emergency Call HourlyRate ...................................................................$___________
Tier III – Emergency Call Hourly Rate ................................................................$___________
4. Hourly Rate for Fabrication …………………………………………………$ _________
5. Hourly Rate for Additional Fleet Services …………………………………..$ _________
Employee Hourly Rate Hours worked Total Cost Overtime rate
$ $
$ $
$ $
Total Estimated Annual Price: $_______________________________
APPENDIX D
DISQUALIFICATION
QUESTIONNAIRE
The Contractor shall complete the following questionnaire:
Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has
proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented
from bidding on, or completing a federal, state, or local government project because of
a violation of law or safety regulation?
Yes ______ No ______
If the answer is yes, explain the circumstances below.
APPENDIX E FLEET AND EQUIPMENT INVENTORY
Make Model Year Type Lease Department
Toyota Prius V 2018 Mid Size Car Yes Other
Chevy Bolt Compact Car Other
Toyota Tacoma 2020 Truck - SR 4x2 Access Cab Yes Other
Toyota Tacoma 2020 Truck - SR 4x2 Access Cab Yes Other
Chevy Bolt Compact Car Other
Chevy Bolt Compact Car Other
Toyota Tacoma 2020 Truck - SR 4x2 Access Cab Yes Other
Toyota Tacoma 2020 Truck - SR 4x2 Access Cab Yes Other
Dodge Ram 2008 Van Other
Chevy Bolt Compact Car Other
Chevy Bolt Compact Car Other
Ford F250 1994 Custom Other
Chevy Express 2008 Van Other
Ford F800 1991 Truck (Water)Parks
Ford F700 1993 Truck (boom)Parks
Ford F700 1993 Truck (Dump)Parks
Ford F150 1997 Truck w/ Utility Bed Parks
Ford F450 2003 Truck Parks
Ford F450 2003 Truck Parks
Ford F150 2003 Truck Parks
Ford F150 2003 Truck Parks
GMC 1500 2007 2500 Utility Vehicle Parks
GMC 2500 2007 Truck w/3SA Package Parks
Ford F250 2018 Truck - Flatbed with Lift Gate Yes Parks
Ford F250 2018 Truck - Flatbed with Lift Gate Yes Parks
Ford F150 2019 Truck - XLT 4x2 Super Cab Style Side Yes Parks
City of Azusa - Fleet & Equipment Log
9/16/2020
1
Make Model Year Type Lease Department
Ford F350 2019 Truck - XL 4x2 SD Regular Cab Yes Parks
Ford F250 2020 Truck - XL 4x2 SD Regular Cab Yes Parks
Ford F150 2007 Truck Parks
Ford Ranger 1997 Truck Parks
Custom 1970 Trailer Parks
Durr 1975 Log Splitter Parks
Wenger Mobile 1975 Snow Mobile Parks
Ford 1984 Tractor Parks
Fergeson 1985 Tractor Parks
Ryan 1985 Turf Aerator Parks
Honda 1990 4 Wheel Drive Motorcycle ATV Parks
Vermeer 1994 Stump Grinder Parks
Aztex 1998 Tow Utility Trailer Parks
Aztex 1998 Tow Utility Trailer Parks
SCAG 2000 Mower Parks
John Deere 2001 Backhoe Parks
Aztex 2004 Utility Trailer Parks
Gator 2005 TS Parks
Gator 2005 1924W Parks
Hydrotek 2005 Pressure Washer Parks
Bigte Dump 2010 Trailer Parks
John Deere Gator 2014 Utility Vehicle Parks
Power Deck 2018 Scissor Lift Trailer Parks
Groundmaster 4010-D 2019 Rotary Mower Parks
Pressure Washer Parks
Band Trailer Parks
Pink Van Parks
Ford F350 1990 Truck (Boom)Public Works
Ford F250 1994 Truck 3/4T Public Works
Dodge RAM 1500 2000 Truck - Extended Cab Public Works
2
Make Model Year Type Lease Department
International 4900/DT466E 2000 Truck (Asphalt Patch) Public Works
Chevy 3500 2001 Truck 1 Ton (Paint )Public Works
Ford F350 2003 Truck - 1 Ton Lift Gate Public Works
Ford F450 2003 Truck - 4 Door Dump Public Works
GMC Panel Van 2003 Truck (Camera)Public Works
Chevy C7500 2008 Truck (Heavy Duty Dump)Public Works
Ford F450 2008 Truck (Sign)Public Works
Ford F150 2008 Truck Public Works
GMC C7500 2009 Truck (Heavy Duty Dump)Public Works
Frtliner Vactor 2014 Sewer Truck Public Works
Ford F150 2016 Truck - XL 4X2 Regular Cab Yes Public Works
Ford F550 2016 Truck - 2 Door Dump Public Works
Ford F250 2018 Truck - XL 4x2 SD Regular Cab Yes Public Works
Ford F250 2018 Truck - XL 4x2 SD Regular Cab Yes Public Works
Ford Transit 350 2018 Cargo Van Yes Public Works
Ford F350 2018 Truck - Dulley Lift Gate Yes Public Works
Ford F450 2019 Truck - XL 4x2 SD Regular Cab Yes Public Works
Toyota Prius 2019 LE 5dr Front Wheel Dr Hatchback Yes Public Works
Ford F350 2020 Truck - XL 4x2 SD Regular Cab Yes Public Works
Ford F350 2020 Truck - XL 4x2 SD Regular Cab Yes Public Works
Ford 445 1985 Skip Loader Public Works
SPCNS 1986 Trailer Public Works
Hydro 1992 Trailer - Water Blaster Public Works
John Deere 240 2001 Skid Steer Public Works
John Deere 324H 2001 Loader Public Works
John Deere 310G 2002 Backhoe / Loader Public Works
Trail King Trailer 2002 21 Ft. Trailer Public Works
Ingersoll Rand DD-24 2004 Vibratory Asphalt Roller Public Works
Power Deck Trailer 2005 17 Ft. Trailer Public Works
Ingersoll Rand P185R 2007 Air Compressor Public Works
3
Make Model Year Type Lease Department
Hydroteck SCU33005V 2008 Pressure Washer Public Works
Aztex Dump Trailer 2010 10 Ft. Trailer Public Works
Tennant M20 2015 ECH20 Sweeper Public Works
Tennant M20 2015 ECH20 Sweeper Public Works
Hydroteck SCU3500FHG 2016 Pressure Washer Public Works
Honda 2016 Concrete Washer Public Works
Case 590 SN 2019 Backhoe / Loader Public Works
Ford StarCraft 2006 Bus Transporation
Ford StarCraft 2006 Bus Transporation
Ford StarCraft 2012 Bus Transporation
Ford StarCraft 2012 Bus Transporation
Ford Glavin 2019 Bus Transporation
Ford Glavin 2019 Bus Transporation
Ford Glavin 2019 Bus Transporation
Ford Glavin 2019 Bus Transporation
4