HomeMy WebLinkAboutH-7 Staff Report - Purchase Three Water Division Work TrucksWater Division Work Trucks
September 21, 2020
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CONSENT CALENDAR
H-7
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: SEPTEMBER 21, 2020
SUBJECT: APPROVE THE PURCHASE OF (3) WORK TRUCKS FOR WATER
DIVISION UNDER SOURCEWELL CONTRACT 120716-NAF FROM
NATIONAL AUTO FLEET GROUP
BACKGROUND:
The Water Division’s existing Distribution Section welding truck is twenty-nine years old and
has been budgeted for replacement due to heavy wear. The Production Section budgeted for two
maintenance trucks for use in completing operation and maintenance needs at over forty different
facilities located throughout the service area. The proposed action authorizes the purchase of two
(2) 2021 Chevrolet Silverado 2500HD 2WD double cab work trucks with custom service bodies
in an amount not-to-exceed $82,335.48 and one (1) 2021 Ford Super Duty F-350 DRW XL
pickup with a custom flatbed body to house welding equipment in an amount not-to-exceed
$65,106.10.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Waive the competitive purchase requirements pursuant to Chapter 2, Article VII,
Section 2-521(a), of the Azusa Municipal Code (Cooperative and Piggyback
Purchasing); and
2) Approve the issuance of a Purchase Order to National Auto Fleet Group of
Watsonville, California, in an amount not-to-exceed $82,335.48, including sales tax
and delivery charges, for (2) 2021 Chevrolet Silverado 2500HD 2WD Double Cab
Work Trucks with service bodies; and
APPROVED
UTILITY BOARD
9/21/2020
Special Meeting
Water Division Work Trucks
September 21, 2020
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3) Approve the issuance of a Purchase Order to National Auto Fleet Group of
Watsonville, California, in an amount not-to-exceed $65,106.10, including sales tax
and delivery charges, for (1) 2021 Ford Super Duty F-350 DRW XL 2WD Regular
Cab with custom flatbed.
ANALYSIS:
The Water Distribution Section currently has a 1991 Ford F-350 pickup truck, with custom body,
used in routine and emergency water construction activities. This truck is outfitted to carry a
welder and welding equipment, including gas tanks and other supplies. The current truck is
twenty-nine years old and is in need of frequent repairs. Staff obtained a quote through the
Sourcewell cooperative purchasing program for a replacement truck. The quote includes a
California Truck Equipment Company (CTEC) price for installation of a custom flatbed, which
will be adapted to carry welding equipment.
The Water Production Section currently utilizes (4) vehicles to carry out operation and
maintenance duties throughout the water system. These vehicles are used to collect water
production samples and equipment data at over forty locations throughout the service area. They
are vital in carrying tools and supplies for a variety of maintenance activities; including,
preventative and corrective maintenance activities, new installation work, and inspections. The
Water Division budgeted for two additional maintenance trucks to be used by (7) Production
Operators. One vehicle will replace a truck that suffered a total loss accident last year, and the
other vehicle will supplement the needs of the Operators and Production Supervisor. Staff
obtained a quote through the Sourcewell cooperative purchasing program for two maintenance
trucks. The quote includes a Harbor Truck & Van (Harbor) price for installation of a custom
maintenance body with storage bins, backup camera, additional lighting, and bed liner for each
vehicle.
FISCAL IMPACT:
The fiscal impact is $82,335.48 and $65,106.10, including applicable taxes and delivery. These
purchases were included in the Fiscal Year 2020-21 Water Fund budget, and there are sufficient
funds available in Account No. 32-40-722-700-7135 and 32-40-723-751-7135, respectively.
Prepared by: Reviewed and Approved:
Jared Macias Manny Robledo
Assistant Director of Utilities – Water Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Water Division Work Trucks
September 21, 2020
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Attachments:
1) National Auto Fleet Group Quote for Two Work Trucks
2) National Auto Fleet Group Quote for Welding Truck