HomeMy WebLinkAboutA- 6 Library Bond Act RegulationsFinal (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 1
Final (Codified) Title 5
Library Bond Act Regulations
Effective Date: January 4, 2002
CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY
CONSTRUCTION AND RENOVATION BOND ACT OF 2000
TITLE 5, DIVISION 2, CHAPTER 3,
SECTIONS 20430, 20432, 20434, 20436, 20438, 20440, 20442, and 20444
Article 1.
General Provisions
SECTION 20430. DEFINITIONS
(a) Addition – a project that increases the floor area of enclosed space of an existing
building. “Addition” also means “expansion.”
(b) Addition/remodeling – a project that combines remodeling with an addition to an
existing building.
(c) Administrative costs of the project [Education Code section 19990] – administrative
costs include costs of any services provided by employees of the applicant jurisdiction or
its library service provider, excluding professional services as described in section 20432
(e) and (f) where such services are required by the applicant jurisdiction to be provided
by a Public Works or similar department, or by other departments providing the
professional services, and where the costs are directly billed to the construction project.
(d) Applicant – a local jurisdiction as defined under Education Code section 19988 that is
eligible for a grant and that is in the process of making application for California Reading
and Literacy Improvement and Public Library Construction and Renovation Bond Act of
2000 funds.
(e) Application Form – the form entitled “Application Form: California Reading and
Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000
Funds” found in section 20440, Appendix 1.
(f) Appraised value – the value of land, an existing building, or any other improvements as
determined by an independent certified appraiser no more than one year prior to the
date of the Board’s deadline for application. [See section 20436 (a) for appraisal
requirements.]
(g) Architect – an architect holding a valid license under California Business and
Professions Code, Chapter 3, Division 3, commencing with section 5500.
(h) Assignable square footage – the usable space within the building assigned to furniture
and equipment, excluding any non-assignable space.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 2
(i) Board – California Public Library Construction and Renovation Board.
(j) Bond Act – the California Reading and Literacy Improvement and Public Library
Construction and Renovation Bond Act of 2000 (Education Code sections 19985-20011).
(k) Co-located library – a library that houses a combined public library and public school
library in a single facility, either on or off of school grounds. Library services provided in
the facility shall be defined by a cooperative agreement between the public library
jurisdiction that will operate the library and one or more public school districts serving
any combination of K-12 students. The terms “co-location project” and “co-located
library” are used synonymously. If portions of a co-located project are not devoted to the
delivery and support of public library direct service, the project shall be considered, in
addition, a multipurpose project.
(l) Common areas of a multipurpose building – areas of a multi-occupant building that
are shared by its occupants.
(m) Community Library Needs Assessment – a written evaluation of the library service
needs of an identified public library service area containing the elements specified in
section 20440, Appendix 3.
(n) Completion of the public library project – For the purposes of Bond Act grant
projects, the public library project shall be considered complete at Substantial
Completion.
(o) Construction manager – an individual who has had responsibility for construction
management for five or more construction projects in excess of $1,000,000 each, within
the 10 years prior to the Board’s application deadline.
(p) Conversion – remodeling an existing building that is not currently used for public library
purposes to make it a public library.
(q) Construction cost estimator – an individual who has had responsibility for five or more
construction project cost estimates in excess of $1,000,000 each, within the 10 years
prior to the Board’s application deadline.
(r) Cooperative agreement – a written legal agreement containing the elements specified
in section 20440, Appendix 2.
(s) DSA – Division of the State Architect, Department of General Services, State of
California.
(t) Electronic technologies – any electronic device or network that processes or provides
access to data or information.
(u) Eligible project costs – reimbursable costs authorized in Education Code sections
19989 and 19995 (b) as made specific in these regulations.
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Effective Date: January 4, 2002 3
(v) Eligible projected construction cost:
(1) For new construction – construction contract costs for a public library or joint use
library facility derived by calculating the normal public construction costs in the
applicant’s area as specified in section 20436 (c).
(2) For conversion, remodeling, and addition/remodeling – construction costs related to
all aspects of remodeling, rehabilitating, or renovating an existing public library facility
owned by the applicant; or construction costs related to the conversion of a building into
a public library, as specified in section 20436 (d).
(w) Engineer – an engineer holding a valid license under California Business and
Professions Code, Chapter 7, Division 3, commencing with section 6700, in that branch
of engineering that is applicable.
(x) Existing public library – a facility operated to provide public library direct service, either
owned or leased, if the lease has a total duration of not less than 20 years.
(y) Existing public school library – a facility operated to provide library service to students
in a public school, either owned or leased, if the lease has a total duration of not less
than 20 years.
(z) Fenestration – the arrangement, proportioning, and design of exterior and interior
windows, clerestories, skylights, window walls, and doors in a building.
(aa) Field Act – Education Code sections 17281, 17365, and 81130.
(bb) Gross square footage – the entire area of the building interior including the exterior wall
thickness. The total of the assignable square footage and the non-assignable square
footage equals the gross square footage. Whenever the terms or abbreviations “square
footage,” “square feet,” “SQ FT,” or “SF” are used in the Bond Act regulations or
appendices without the modifiers “assignable” or “non-assignable,” then the terms or
abbreviations mean “gross square footage” or “gross square feet.”
(cc) Inadequate infrastructure – incoming telecommunication connection to a public school
building equal to or less than 512 thousand bits per second (512K bps).
(dd) Joint use project – a public library project that is either a co-located library or a joint
venture project.
(ee) Joint venture project – a project to construct a public library facility that jointly serves
both public library users and any combination of K-12 students as defined by a
cooperative agreement between a public library jurisdiction and one or more public
school districts. Joint venture library services are defined in section 20434 (a) (1) (B).
(ff) K-12 – kindergarten through grade 12.
(gg) Library building program – the planning document that describes the space
requirements and all other general building considerations required for the design of a
Final (Codified) Title 5 Library Bond Act Regulations
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public library building, as specified in section 20440, Appendix 5.
(hh) Library consultant – a qualified library consultant who meets all of the following criteria:
(1) Possesses a Master of Library Science or equivalent 5th year degree in library
science.
(2) Has been a consultant for at least five different library projects within the last 10 years
for the development of at least one of the following:
(A) Library needs assessment.
(B) Library plan of service.
(C) Library facility master plan.
(D) Library site study.
(E) Library building program.
(F) Library architectural plans review.
(3) Has provided the services in (2) above as an independent contractor or as the
employee of an organization involved with the administration of public libraries.
(ii) Library facilities master plan – a jurisdiction-wide plan detailing the anticipated need
for new and/or remodeled public library facilities for a specified period of time.
(jj) Local matching funds – 35% of the total eligible project costs submitted in the Library
Project Budget in the Application Form, which the applicant is responsible for obtaining
from sources other than the Bond Act.
(kk) Mid-point of construction – the calendar date that falls half-way between the start of
construction and Substantial Completion of the project.
(ll) Multipurpose building – a multi-occupant facility, part of which is a public library and
part of which is used for other purposes. [See also the definition (k), Co-located library].
(mm) New construction – new building square footage for one or more of the following:
(1) A totally new library building.
(2) An addition to an existing public library building owned by the applicant.
(3) An addition to an existing building that is being converted to a public library building.
(nn) New public library – any of the following:
(1) The construction of a new public library building.
(2) The acquisition of a building that is not currently a public library and remodeling it to
become a public library.
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(3) A replacement facility for an existing public library, whether on the same site or a new
site.
(oo) Non-assignable space – utility areas of a building required for the function of the
building, including stairways; elevators; corridors and interior walkways; public lobbies;
restrooms; duct shafts; mechanical rooms; electrical closets; telecommunications closets
for voice, data, electrical, security, and fire systems; janitor’s closets; fireplaces; interior
and exterior wall thickness; and exterior amenities that are part of the building but not
enclosed, such as loading docks and covered patios, porches, and walkways.
(pp) Project – a remodeling, remodeling with addition, or new construction project for
purposes authorized under Education Code section 19989.
(qq) Project manager – an individual who has had responsibility for project management of
five or more construction projects in excess of $1,000,000 each, within the 10 years prior
to the Board’s application deadline.
(rr) Projected construction cost – the construction cost of the library project as estimated
by an architect, engineer, or construction cost estimator.
(ss) Public library portion of a building or site – the portion of the building or site
dedicated to the delivery and support of public library direct services plus the pro rata
share of common areas attributable to the delivery and support of public library direct
services.
(tt) Readers’ seats – all seating in the library available for the public of all ages to use while
reading print materials (i.e., lounge seating, benches, floor cushions, seating at tables,
carrels, and study counters). Readers’ seats do not include technology workstations.
(uu) Remodeling – any form of renovation or rehabilitation of an existing facility. The
following terms are used synonymously: remodeling, renovation, and rehabilitation.
(vv) State matching funds – 65% of the total eligible project costs submitted in the Library
Project Budget in the Application Form.
(ww) Substantial Completion – the date on which the owner and contractor agree that the
construction contract is sufficiently complete to permit the owner to take possession of
the facility.
(xx) Supplemental funds – local funds required to cover ineligible project costs that are
directly related to the construction project.
(yy) Technology workstations – workstations in the library (e.g., tables, carrels, counters,
office systems) available for the public of all ages to use while operating any kind of
library-provided electronic or audiovisual technology (i.e., personal computers, computer
terminals, on-line public access computers (OPAC), audio and video units, ADA adaptive
technology, and microform readers).
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19989,
19994, 19995, 19996, Education Code.
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Effective Date: January 4, 2002 6
Article 2.
California Library Construction and Renovation Program
SECTION 20432. PURPOSES OF GRANTS
(a) Acquisition of an existing or prefabricated building
A local jurisdiction may acquire, through purchase or donation, an existing building or a
prefabricated building for the purpose of converting it to a public library.
(b) Multipurpose building
A local jurisdiction may acquire space in a multipurpose building for use as a public library.
(c) Allowable site use
A local jurisdiction may build a public library facility on land that has been:
(1) Purchased.
(2) Donated.
(3) Leased.
(4) Secured by a lease-purchase agreement.
(d) Site development and demolition costs
Site development and demolition costs are eligible if they are:
(1) Necessary and directly related to the construction of the public library.
(2) Within the legal boundaries of the public library project site.
(3) No more than 100 feet beyond the legal boundaries of the site and are required to tie-in
the public library site with existing utilities and roads. Such work shall be limited to:
(A) Utilities.
(B) Paving.
(C) Sidewalks, curbs, and gutters.
(D) Landscaping and irrigation.
(E) Traffic signals.
(e) Architectural and engineering services
(1) Payment of fees for any work related to the public library construction project performed
by architects and engineers are eligible project costs provided they are cash
expenditures made not earlier than three years prior to the submission of the grant
application, as specified in Education Code section 19995 (b).
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(2) Matching funds credit for architectural plans and drawings.
(A) The cost of architectural plans and drawings developed solely for the public library
project for which the application is being made, regardless of when their cost was
incurred, may be credited toward the matching funds requirement.
(B) “Architectural plans and drawings” means, and is limited to, the following documents
created by an architect or engineer that are necessary for the design of the
proposed public library building:
1. Conceptual plans and drawings.
2. Schematic plans and drawings.
3. Design development plans and drawings (also referred to as preliminary plans
and drawings).
4. Construction documents and specifications (also referred to as final working
drawings and specifications).
(f) Other professionals
Fees for work related to the public library construction project performed by the following
professionals are eligible project costs:
(1) Americans with Disabilities Act (ADA) consultants
(2) Attorneys
(3) Audio -visual consultants
(4) Building security systems consultants
(5) Certified Public Accountants
(6) Construction managers
(7) Hazardous materials consultants – Registered Environmental Assessors registered
by the California Environmental Protection Agency, Office of Environmental Health
Hazard Assessment, and asbestos consultants registered by the California Occupational
Safety and Health Administration, who are employed to perform hazardous materials
surveys and related abatement contract administration.
(8) Historical consultants required to assess the historical significance of an existing
building.
(9) Interior designers employed to:
(A) Design furnishings and equipment.
(B) Provide furnishings floor plans and layouts.
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(C) Write specifications.
(D) Otherwise develop bid documents and supervise the bidding and installation of
furnishings and equipment for the interiors contract or portion of the general contract
for the public library construction project.
(10) Independent construction cost estimators employed to provide project cost
estimates
(11) Land surveyors
(12) Library Consultants providing or assisting in the preparation of:
(A) Library needs assessments.
(B) Library plans of service.
(C) Library facility master plans.
(D) Library site studies.
(E) Library building programs.
(F) Library architectural plans reviews.
(13) Lighting consultants
(14) Project managers
(15) Real estate appraisers
(16) Scientists required for CEQA compliance
(17) Signage consultants
(18) Technology planning consultants
(19) Telecommunication consultants
(20) Traffic engineering consultants
(g) Remodeling existing public library facilities owned by the applicant jurisdiction
(1) As required by Education Code 19989 (c), all projects to remodel existing public library
facilities shall include “necessary upgrading of electrical and telecommunications
systems to accommodate Internet and similar computer technology.”
(2) These improvements are defined as enhancements to the electrical and data systems
that provide:
(A) Dedicated circuits for all computers and their peripherals.
(B) Copper, fiber optic, or wireless data connections with a minimum of Category 5 data
cabling. Category 5 cable is data communications twisted pair cable appropriate for
transmission of signals up to 100 Mb/second.
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(h) Ineligible project costs
Ineligible project costs include but are not limited to the following:
(1) Costs for services related to the administration of the public library construction project
that are performed by employees of the applicant or the library service provider are
ineligible. An exception shall be made for professional services described in section
20432 (e) and (f) where such services are required by the applicant jurisdiction to be
provided by a Public Works or similar department, or by other departments providing
the professional services, and where costs for the services are directly billed to the
construction project.
(2) Lease or lease-purchase payments or the value of land secured through a lease or
lease-purchase agreement.
(3) The costs associated with portions of a project that will not be used for the delivery and
support of public library direct services are not eligible project costs.
(4) In-kind expenditures and services or donations of materials, labor, furniture, equipment,
or articles of any kind shall not qualify as matching funds and shall not be counted as
eligible project costs.
(5) The value of land owned by the applicant that is already dedicated to the operation of
an existing public library.
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19987,
19989, 19990, 19995, and 19996, Education Code.
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SECTION 20434. FUNDING PRIORITIES
(a) New public library project priorities
(1) First priority for new public library facilities: joint use projects
As specified in Education Code section 19994 (a) (1), first priority for new public libraries
shall be given to joint use projects in which the agency that operates the library and one
or more school districts have a cooperative agreement. [See sections 20440 (d) (1) and
Appendix 2 for information about Cooperative Agreements.]
Joint use projects shall be one of two types:
(A) Co-located library [See “Co-located library” definition in section 20430 (k)]
(B) Joint venture projects [See “Joint venture project" definition in section 20430
(ee)]
Joint venture projects shall provide one or more of the following services:
1. Computer center
A computer center houses computer systems with electronic resources or other
educational technologies to assist with any combination of K-12 student learning
activities. Services shall include one or more of the following:
a. A range of computer literacy classes covering introductory to advanced skill
levels.
b. Access to the computer resources, including the Internet, for both public and
student clienteles.
c. Computer literacy activities for students and their families or caregivers.
d. Distance learning equipment and staff to enable online instruction and other forms
of educational interaction with distant communities, individuals, or institutions.
2. Family literacy center
A family literacy center houses materials and space for tutoring and instructional
activities to improve the ability of K-12 students and their parents or caregivers to
read and write English and to develop lifelong learning skills. Activities shall include
one or more of the following:
a. One-to-one tutoring, either personal or online.
b. Small group instruction.
c. Reading and writing instruction.
d. Computers with software to improve reading and writing skills.
e. Literacy programming for students and their families or caregivers.
f. After-school literacy programming for students.
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Effective Date: January 4, 2002 11
3. Homework center
A homework center houses space to provide materials and formal support to assist
K-12 students with homework and/or study assignments. Support shall focus on
the needs of students including either general assistance in reading, writing,
science, language, math skills, and study skills, or individual student assignment
assistance, or both. Services shall include one or more of the following:
a. Specialized print and electronic resource collections responsive to curriculum
needs, including designated computer time for student homework needs.
b. Peer and/or adult assistance, either paid or volunteer.
c. Instruction in research and study skills.
d. Provision of appropriate support tools such as bibliographies, listing of web sites,
and pathfinders.
e. After-school computer or language literacy activities.
f. Temporary reserve or limited circulation collections in response to teacher
requests.
4. Career center
A career center houses space to provide job, career, and college education
information to assist K-12 students in assessing and pursuing vocational and career
choices. Information formats shall include any combination of print, electronic, and
audiovisual resources. Service shall include one or more of the following:
a. Resources providing information on various careers and vocations, future
opportunities, and the necessary associated job skills and/or education.
b. Career counseling assistance, either paid or volunteer.
c. Information on available training programs and available jobs.
d. Résumé assistance, online job posting, and interview training.
e. College-preparation programs, including scholarship information, college
application assistance, college entrance exam preparation, and college essay and
résumé preparation.
5. Shared electronic and telecommunication library services
Shared library electronic and telecommunication services provide for the sharing of
electronic equipment and resources that complement the curriculum of K-12
students. Services shall include one or more of the following:
a. Wide-area network between the public library and public school(s).
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 12
b. Collaborative electronic resource database licenses and related training.
c. Collaborative catalog access and shared circulation systems and related training.
6. Subject specialty learning centers
Subject specialty learning centers house a comprehensive, in-depth collection of
resources and learning activities on a specific subject area that complements the
curriculum of the school district that is a part of the joint use cooperative
agreement.
7. Other library services
Other similar collaborative library services that directly benefit K-12 students.
(2) Second priority for new public library facilities: all others
As specified in Education Code section 19994 (a) (2), all other new public library projects
shall be given second priority.
(b) Priorities for remodeling existing public library facilities owned by the applicant
jurisdiction
(1) Remodeling first priority
As specified in Education Code section 19994 (b) (1), to be considered for first priority
funding, a project to remodel an existing public library building owned by the applicant
jurisdiction shall be within the attendance area of a public elementary, middle, or high
school that, at the time of application, is identified as having inadequate infrastructure to
support access to computers and other educational technology.
(A) If the project is located in the attendance area of more than one public school, the
applicant may select any one of the schools with inadequate infrastructure.
(B) The applicant shall submit with the Application Form:
1. A letter from the public school district superintendent verifying that at the time of the
Board’s application deadline:
a. The project site is located within the attendance area of the identified public
school.
b. None of the public school buildings at the identified public school has an incoming
telecommunication connection greater than 512 thousand bits per second (512K
bps).
2. A copy of the public school attendance area map showing that the public library
project site is within the attendance area.
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(2) Remodeling second priority
As specified in Education Code section 19994 (b) (2), second priority shall be given to
all other remodeling projects for existing public library facilities owned by library
jurisdictions.
NOTE: Authority cited: Sections 19992 and 19994, Education Code. Reference:
Sections 19991, 19993, 19994, and 19999, Education Code.
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Effective Date: January 4, 2002 14
SECTION 20436. DETERMINING PROJECT COSTS
(a) Determining the value of land and buildings
(1) Land and buildings purchased by or donated to the applicant
(A) The eligible project cost for land and buildings acquired by the applicant, whether
purchased or donated, shall be the appraised value as determined by a certified
appraiser no more than one year prior to the date of the Board’s deadline for
application.
(B) When an existing building is purchased for conversion and will be a multipurpose
building, the applicant shall provide an appraisal of only the public library portion of
the building and site. [See definition: section 20430 (ss)]
(2) Appraisals of land and buildings
(A) An appraisal is only required if the value of the land or building will be claimed as an
eligible project cost or a local matching fund credit.
(B) Appraisals of land and buildings to determine the best and highest use of the
property shall be in conformance with the requirements of the Real Estate
Appraiser’s Licensing and Certification Law (Business and Professions Code
sections 22300, et seq.).
(C) Appraisals shall be performed by an appraiser who:
1. Has a State Certified General Real Estate Appraiser’s License.
2. Is an independent appraiser, not an employee of the applicant, the applicant’s
library service provider, or the seller of the proposed public library site.
(3) Contested appraisals
If the appraisal is contested by the State Librarian or the applicant, one or more
additional certified appraisals shall be obtained by the applicant. The difference in the
appraisals shall be resolved by a determination of land value made by the California
Department of General Services, Real Estate Division.
(b) Construction cost estimate
All applicants shall submit with the Application Form a projected construction cost estimate
that is based on the conceptual plans and that has been prepared by an architect,
engineer, or a construction cost estimator.
The estimate shall be organized in one of the following formats, or in a similar estimating
format, at the applicant’s option.
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(1) Format 1 [Construction Specification Institute (C.S.I.) Masterformat Divisions]
(A) General Requirements.
(B) Site Work.
(C) Concrete.
(D) Masonry.
(E) Metals.
(F) Wood and Plastics.
(G) Thermal and Moisture Protection.
(H) Doors and Windows.
(I) Finishes.
(J) Specialties.
(K) Equipment.
(L) Furnishings.
(M) Special Conditions.
(N) Conveying Systems.
(O) Mechanical.
(P) Electrical.
(2) Format 2 [R. S. Means Assemblies Cost Data Manual]
(A) Foundations.
(B) Substructures.
(C) Superstructures.
(D) Exterior Closure.
(E) Roofing.
(F) Interior Construction.
(G) Conveying.
(H) Mechanical.
(I) Electrical.
(J) General Conditions.
(K) Special.
(L) Site Work.
(c) Determining normal public construction costs for new construction
The normal public construction cost in the applicant’s area for new construction, both new
facilities and square footage for an addition, shall be based on the January 2002 cost per
square foot figures for public library buildings, as determined by Marshall Valuation Service
in Special Studies: Library Buildings. The cost per square foot for new facilities is $202,
and the cost per square foot for square footage added to an existing building is $238.
These figures do not include costs for land acquisition; site development, demolition,
utilities, or landscaping; surface and under-building parking; works of art; shelving;
furniture; built-in service desks, counters, workstations, or other casework; movable
equipment; or architectural and engineering fees.
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(1) Locality adjustment
The current cost shall be modified utilizing the following “California Locality Adjustment
Table by County.” The current cost figure is multiplied by the factor in the adjustment
table to obtain the locally adjusted cost of public library buildings.
California Locality Adjustment Table by County
County Multiplier Factor
Alameda 1.15
Alpine .98
Amador .98
Butte .94
Calaveras .92
Colusa .96
Contra Costa 1.14
Del Norte 1.05
El Dorado 1.04
Fresno .98
Glenn .96
Humboldt 1.05
Imperial .97
Inyo 1.03
Kern .97
Kings .92
Lake .98
Lassen .98
Los Angeles 1.01
Madera .91
Marin 1.13
Mariposa .93
Mendocino .92
Merced .91
Modoc .98
Mono 1.02
Monterey 1.07
Napa 1.05
Nevada 1.00
Orange 1.01
Placer 1.01
Plumas .97
Riverside .99
Sacramento 1.00
San Benito 1.04
San Bernardino 1.00
San Diego .97
San Francisco 1.20
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San Joaquin .97
San Luis Obispo .97
San Mateo 1.14
Santa Barbara 1.00
Santa Clara 1.17
Santa Cruz 1.05
Shasta .98
Sierra .97
Siskiyou .98
Solano 1.07
Sonoma 1.04
Stanislaus .93
Sutter .93
Tehama .98
Trinity 1.02
Tulare .92
Tuolumne .93
Ventura .99
Yolo .94
Yuba .93
(2) Inflation adjustment
(A) The locally adjusted cost may then be increased by 1/5 percent per month for each
month from January 1, 2002, through the estimated mid-point of construction of the
project.
(B) This figure shall be the eligible projected construction cost. This figure, or a lesser
amount, shall be utilized as the normal public construction cost in the applicant’s
area unless justification for a higher figure can be made based upon recent local
bidding experience.
(3) Optional method
(A) At the applicant’s option, the locally adjusted cost figure may be replaced by
averaging the construction contract cost per square foot for a minimum of three
comparable public construction projects bid in the applicant’s county within three
years of the Board’s deadline for application.
(B) If three comparable public construction project bids cannot be found in the
applicant’s county within three years of the Board’s deadline for application, this
locally determined comparable cost approach cannot be utilized by the applicant.
(C) Comparable public construction projects are:
1. Public libraries.
2. Community colleges.
3. Post offices.
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4. Museums.
5. Courthouses.
6. City halls.
7. Auditoriums.
8. Convention centers.
9. Civic centers.
10. Senior citizen centers.
11. Public schools.
12. Recreation centers.
(4) Contingency for new construction
For projects with new construction an eligible contingency not to exceed 10% of the
eligible projected construction cost may be utilized for any eligible cost in the project
budget.
(5) Costs in excess of normal public construction cost
For projects where the projected construction cost exceeds the eligible projected
construction cost, the applicant shall provide 100% of the supplemental funds
necessary to construct the project at the higher cost.
(d) Normal public construction costs in the applicant’s area for remodeling
(1) For remodeling projects, and for the remodeling portions of conversion and
addition/remodeling projects, the normal public construction cost in the applicant’s area
is the eligible projected construction cost estimated by an architect, engineer, or
construction cost estimator.
(2) For remodeling projects, and for the remodeling portion of conversion and
addition/remodeling projects, a contingency of not more than 15% of the projected cost
for remodeling may be utilized in the project.
(3) For addition/remodeling projects, and for the remodeling portion of conversion and
addition/remodeling projects, an eligible contingency not to exceed 10% of the eligible
projected construction cost of the new construction and an eligible contingency not to
exceed 15% of the eligible projected construction cost for remodeling, may be utilized
for any eligible cost in the project budget.
(e) Project budget
The project budget found in the Application Form [see section 20440, Appendix 1] shall
include both eligible and ineligible project costs directly related to the public library
construction project.
The project budget shall also include the following sources of project revenue:
(1) Amount of State matching funds.
(2) Amounts and sources of all local matching funds.
(3) Amounts and sources of all local supplemental funds.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 19
(f) Calculating the eligible project costs for multipurpose projects
For each budget line item in the project budget on the Application Form, applicants shall
calculate the eligible project costs as follows:
(1) Public library direct services areas eligible costs
The applicant shall determine the eligible project costs for those areas that are
dedicated to the delivery and support of public library direct services.
(2) Common areas eligible costs
For a multipurpose project, applicants shall determine the eligible cost of the common
areas by calculating the public library’s pro rata share of those costs.
(3) Multipurpose project cost analysis
An applicant proposing a multipurpose building project shall submit a cost analysis that
has been prepared by an architect or construction cost estimator. The cost analysis
shall compare the multipurpose project as a whole to the public library portion of the
project, justifying the cost figures in the Multipurpose Project Budget section of the
Application Form.
(g) Projected Library Operating Budget
Applicants shall provide on the Application Form a library operating budget that projects:
(1) The initial library start-up expenses.
(2) Annual operating expenses for the library.
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19989,
19990, 19993, 19995, and 19996, Education Code.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 20
SECTION 20438. SITE AND TITLE REQUIREMENTS
(a) California Environmental Quality Act (CEQA)
(1) The applicant, as lead agency, shall submit with the Application Form, evidence that the
environmental impact documentation (EID) required by CEQA has been fully completed.
[See Public Resources Code sections 21000-21177 and California Code of Regulations,
Title 14, sections 15000 – 15387.]
(2) This evidence shall consist of one of the following:
(A) No adverse environmental impact
1. Determining applicability of CEQA for the project
If the applicant has determined that there is no possibility the project will result in an
adverse environmental impact, or that the project qualifies for a specific statutory or
categorical exemption, and therefore is not subject to the provisions of CEQA,
provide an explanation and appropriate legal citations.
2. Categorical exemption
If an exemption is claimed for the project, the applicant shall also submit the
following:
a. A statement of the basis for the claim.
b. A copy of the Notice of Exemption.
(B) Negative declaration
If a negative declaration was adopted for the project, applicants shall provide a final
copy of the negative declaration, as well as a conformed (stamped by the County
Clerk) copy of the Notice of Determination which has been signed by the lead agency
and filed with the County Clerk with the Application Form.
(C) Environmental Impact Report
If the project was the subject of an Environmental Impact Report (EIR), applicants shall
provide a final copy of the EIR and a conformed (stamped by the County Clerk) copy of
the Notice of Determination which has been signed by the lead agency and filed with
the County Clerk with the Application Form. Applicants shall also provide a copy of the
adopted statement of overriding considerations.
(D) State Clearinghouse review
Before adopting a Negative Declaration or an Environmental Impact Report, the
applicant shall submit the draft environmental documents to the State Clearinghouse at
the following address:
State Clearinghouse
Office of Planning and Research
P.O. Box 3044
Sacramento, CA 95812-3044
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 21
The applicant shall take into consideration timely comments made by State agencies
on the project before adopting final environmental documents and approving the
project. The applicant shall provide either the compliance letter or the comments from
State agencies provided by the State Clearinghouse with the Application Form. After
project approval a Notice of Determination shall be filed with the County Clerk before it
is submitted with the Application Form.
(b) Marketable record title
“Marketable record title” means that the title to the property shall include both legal and
equitable estates, be free of unknown encumbrances, and be in a condition that an
informed and reasonable buyer, exercising reasonable care, would and should accept it.
(c) Obtaining marketable record title
(1) Site is owned or will be owned by the applicant:
(A) The applicant shall obtain marketable record title to the public library site, unless the
public library site shall be secured through a lease or lease-purchase agreement.
(B) Applicants with multipurpose buildings shall obtain marketable record title only for
those portions of the multipurpose project site for which Bond Act funds will be
expended.
(2) Lease and lease-purchase agreements
If the public library site will be secured through a lease or lease-purchase agreement, the
applicant shall provide the State Librarian with proof that the lessor holds marketable
record title to the public library site and shall comply with the requirements of section
20440, Appendix 6, item 1. c.
(3) Acquisition of a building
If the applicant acquired or will acquire a building for the purpose of converting it into a
public library, the applicant shall obtain marketable record title to the building.
(4) Preliminary title report required
Proof of current marketable record title shall be submitted with the Application Form,
section 20440, Appendix 1. If the property is not yet owned by the applicant, the
applicant shall obtain proof that marketable record title can be obtained. The proof of
marketable record title shall include a preliminary title report which shall include, but not
be limited to, the following, as applicable.
(A) Names and addresses of all owners and their respective interests.
(B) A description of the exact property being proposed.
(C) A statement of easements, appurtenances, encumbrances, and all other matters of
record that might impact the use of the property.
(D) A plat plan or survey showing in detail the location of the property and any easements.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 22
(5) Title exceptions
If there are exceptions to the marketable record title, the applicant’s legal counsel shall
prepare a written opinion indicating that the exceptions present do not diminish the use
of the property for a public library building or in any way diminish or limit the State’s
interest in the property.
(d) State’s interest recorded in the title record
(1) State’s interest in the land
(A) State’s interest in the land required
When State grant funds have been provided by the Board for acquisition of or credit
for land, upon completion of the project the grant recipient shall record the State’s
interest in the land in the title record.
(B) Statement to be added to land title
The title record for land shall specify the State’s interest by recording that the land
shall be used to provide public library direct service for 40 years following the
completion date of the project, as specified in Education Code section 19999.
(2) State’s interest in the public library building
(A) State’s interest in the building required
When Bond Act funds have been provided for acquisition, construction, or remodeling
of a public library facility, upon completion of the project the grant recipient shall
record the State’s interest in the facility in the title record.
(B) Statement to be added to the building title
The title record for the building shall specify the State’s interest by recording that the
public library facility shall be used to provide public library direct service for 40 years
following the completion date of the project, as specified in Education Code section
19999.
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19989,
and 19999, Education Code.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 23
SECTION 20440. GRANT APPLICATION REQUIREMENTS
(a) Application for Bond Act grant funds
(1) For each application cycle, applicants shall submit:
(A) A completed Application Form found in section 20440, Appendix 1, and six additional
copies of the form.
(B) One copy of each supporting document.
(2) Applications submitted for each cycle, including supporting documents, are the property
of the California State Library.
(3) Applications shall be submitted by the application deadlines and sent to the mailing
address specified in section 20442.
(b) Supporting documentation instructions
(1) All supporting documentation shall be submitted with the Application Form.
(2) Supporting documentation is required for all applications unless otherwise noted in the
Bond Act regulations.
(3) If an Executive Summary is specified in a required document, it shall be no longer than
two single-spaced typed pages. Limit type size to no smaller than 11 point if using a
computer, or 12 pitch (elite) if using a typewriter.
(c) Supporting document submittals: site and building
(1) Boundary survey
(A) All applicants, except those with multipurpose projects, shall provide a boundary
survey showing the metes and bounds of the proposed library site.
(B) Applicants with multipurpose buildings shall provide a boundary survey for the entire
multipurpose project site.
(C) The survey shall be stamped and signed by a licensed land surveyor.
(2) Geotechnical report
Applicants with new construction or additions to existing public libraries or buildings to
be converted to public libraries shall provide a copy of a geotechnical report performed
by a licensed engineer.
(3) CEQA documentation [See section 20438 (a)]
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Effective Date: January 4, 2002 24
(4) Visual record of the existing library
(A) Applicants who have existing public library buildings that will be replaced or
improved shall provide photographs and/or video of the existing public library
building as support documentation concerning the age and condition of the building.
If a new library building will replace more than one existing library, applicants shall
provide photographs and/or video of each library being replaced.
(B) An applicant proposing a co-located joint use project in partnership with a public
school that has an existing library shall also provide photographs and/or video of
each school library that will be replaced or improved.
(C) All photographs and videos shall be labeled with the name of the applicant and the
project name.
(5) Map and visual record of the site
Applicants with new construction or additions to existing public libraries or buildings to
be converted to public libraries shall provide photographs and/or video of the site and
surrounding area as follows:
(A) Visual record
1. Show views facing toward the site from a minimum of two vantage points from
outside the site, one of which shall be the building front entrance.
2. Show at least one view from each of the following directions from the vantage point
of the middle of the site, facing out: north, south, east, and west.
3. All photographs and videos shall be labeled with the name of the applicant and the
project name.
(B) Map showing the site
Provide one or more maps showing the location of the proposed library site in the
community showing the following:
1. The service area of the proposed project,
2. All major thoroughfares,
3. All public K-12 schools and,
4. All major retail business centers.
(6) Preliminary title report [See section 20438 (c) (4)]
(7) Legal opinion regarding title exceptions [See section 20438 (c) (5)]
(8) Site ownership, option to purchase, or possession of lease
(A) If a site is owned by the applicant at the time of application, the applicant shall
submit verification of ownership.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 25
(B) If the library site is not owned by the applicant at the time of application, the
applicant shall submit one of the following with the Application Form:
1. For a site that will be purchased, a copy of a legally executed option to purchase
agreement for the site.
2. For a site that will be donated, a copy of a legally binding agreement to donate the
site.
3. For a site that will be secured through a lease or lease-purchase agreement, a
legally executed lease or lease-purchase agreement for the site that is in
compliance with the conditions of section 20440, Appendix 6, and which may
contain a provision making the lease agreement or lease-purchase agreement
contingent upon funding of the project by the Board.
(9) Building ownership (conversion projects)
(A) If a building is owned by the applicant at the time of application, the applicant shall
submit verification of ownership.
(B) If a building to be converted into a public library is not owned by the applicant at the
time of application, the applicant shall submit a copy of a legally executed option to
purchase agreement for the building.
(C) In the case of a building that will be donated, the applicant shall submit a copy of a
legally binding agreement to donate the building.
(10) Verification of property value
Completed property appraisals shall be submitted with the Application Form. [See
section 20436 (a).]
(11) Parking shared use agreement (if applicable) [See Application Form, Library
Automobile Parking section]
(12) Required studies for remodeling, conversion, and addition-remodeling projects
only
Applicants for remodeling, conversion, and addition-renovation projects shall submit the
following with the Application Form:
(A) Structural study – A licensed engineer’s study that assesses the structural integrity
of the existing building.
(B) Hazardous materials – A hazardous materials survey that determines the presence
of hazardous materials in the building and provides an initial cost estimate for the
safe removal or abatement of the materials. The building survey for hazardous
materials shall be performed by a hazardous materials consultant as defined in
section 20432 (f) (7).
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Effective Date: January 4, 2002 26
(C) Energy audit – a study performed by a licensed engineer that assesses the existing
facility’s energy efficiency and makes specific recommendations regarding how the
facility can be made more energy efficient.
(D) ADA study – a study performed by an ADA consultant that assesses the existing
facility’s limitations for its use by individuals with disabilities and makes specific
recommendations regarding how the facility can be made physically accessible.
(E) Project feasibility study – performed by architects and engineers to determine the
feasibility of utilizing a specific building for the proposed public library project.
(13) First priority remodeling projects only: letter from the public school district
superintendent [See section 20434 (b) (1) (B) 1.]
(14) First priority remodeling projects only: public school attendance area map [See
section 20434 (b) (1) (B) 2.]
(d) Supporting document submittals: planning
For the required supporting documents defined in Appendices 3-5, all components and
elements listed in the Appendices are required, but need not be in the specific order listed
in the Appendices and may appear in any of the planning documents.
(1) Joint use projects only: cooperative agreement
Along with the grant Application Form for a joint use project, all applicants for joint use
project funding shall submit a copy of the cooperative agreement between the public
library jurisdiction and the public school district(s) that shall include the elements listed
in section 20440, Appendix 2.
(2) Community Library Needs Assessment
(A) All applicants shall submit a copy of a Community Library Needs Assessment that
demonstrates the need for the specific project and describes its relationship to the
overall public library jurisdiction.
(B) Joint use project applicants shall develop the Community Library Needs Assessment
as a collaborative effort between both the public library and the public school
district(s) and shall also consider and respond to the needs of both public library and
school library clienteles.
(C) The Community Library Needs Assessment shall have been completed or revised
within five years of the application deadline.
(D) Community Library Needs Assessment components
The Community Library Needs Assessment shall include, but not be limited to, the
elements listed in section 20440, Appendix 3.
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Effective Date: January 4, 2002 27
(3) Library Plan of Service
(A) Applicants shall submit a Library Plan of Service that describes how the needs of the
residents in the library service area, as identified in the Community Library Needs
Assessment, will be met by the proposed project.
(B) The Library Plan of Service shall include the elements listed in section 20440,
Appendix 4.
(4) Library Building Program
(A) Applicants shall submit a Library Building Program that demonstrates how the Library
Plan of Service will be implemented in the project.
(B) The Library Building Program shall contain the components listed in section 20440,
Appendix 5.
(5) Conceptual plans submittal
(A) All applicants shall submit conceptual plans on paper not less than 24”x36” prepared
by an architect justifying the architectural and engineering projected construction cost
estimate. The plans shall be submitted with the Application Form prior to the Board’s
application deadline.
(B) Applicants with multipurpose projects shall submit the required conceptual plans for
both the total multipurpose project, as well as the library portion of the project.
(C) The conceptual plan submittal shall consist of the following:
1. An area plan showing the library site in context with the surrounding neighborhood
buildings, parking, public transit stops, and streets. The plans and documentation
shall demonstrate that the architectural design for the project is compatible with the
scale and character of the surrounding neighborhood.
2. A site plan showing the library building, automobile and bicycle parking, access
roads, bicycle and pedestrian pathways, and any anticipated future expansion of
the building and parking. The site plan shall also indicate which direction is north.
3. A floor plan (single line drawing) identifying by name the major programmed areas
for the library, including non-assignable spaces. Each area shall show the
assignable square footage called for in the library building program and the actual
square footage allocated on the floor plan.
4. Two sections through the building, one longitudinal and one latitudinal.
5. Two elevations, with one elevation being the front of the library building.
6. Outline specifications describing the type and quality of building systems, basic
components, and components unique to the project. The specifications shall
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 28
contain references to any applicable sections of State statutes and State building
codes.
(e) Supporting document submittals: financial and certifications
(1) Projected construction cost estimate [See section 20436 (b)]
(2) Multipurpose projects: cost analysis [See section 20436 (f) (3)]
(3) Resolution certifying project budget, local funding commitment, supplemental
funds, and public library operation
The applicant’s governing body shall certify the following by resolution and submit a
copy of the resolution with the Application Form:
(A) A commitment to provide the local matching fund amount identified in the Library
Project Budget, as required by Education Code section 19995 (a), including and
identifying any amounts to be credited to local matching funds pursuant to section
19995 (c) and (d).
(B) A commitment to provide supplemental funds necessary to complete the project at
the level stated in the project budget [See section 20436 (e)].
(C) The availability of the local matching and supplemental funds specified in the project
budget when they are needed to meet cash flow requirements for the project.
(D) The project budget contained in the Library Project Budget section of the Application
Form.
(E) The accuracy and truthfulness of all information submitted in the Application Form
and the required supporting documents.
(F) A commitment to operate the completed facility and provide public library direct
service, unless the public library shall be operated in whole by a jurisdiction other
than the applicant.
(G) A commitment that the facility shall be dedicated to public library direct service use
for a period of 40 years following completion of the project, regardless of any
operating agreements the applicant may have with other jurisdictions or parties.
(4) Operation of the facility involving a jurisdiction other than the applicant
If the completed public library will be operated by a jurisdiction other than the applicant,
the applicant shall obtain from the operating jurisdiction a copy of a resolution of its
governing body that certifies a commitment to operate the completed facility and
provide public library direct service and submit the copy with the Application Form.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 29
(5) Private funds – availability deadline and account certification
The applicant shall submit a copy of an account statement from the applicant’s
accounting system showing the amount of private funds designated in the Library
Project Budget section of the Application Form. This account statement shall be
submitted with the Application Form.
NOTE: Authority cited: Sections 19992 and 19994, Education Code. Reference:
Sections 19988, 19989, 19993, 19996, 19997, 19998, and 19999, Education Code.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 30
Section 20440, Appendix 1
APPLICATION FORM
CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY
CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FUNDS
Administered by the California State Library, Office of Library Construction
The applicant local jurisdiction, pursuant to the Education Code, Title 1, Division 1, Part 11, Chapter 12, Articles 1-3,
sections 19985-20011 and Title 5, Division 2, Chapter 3, sections 20430-20444 of the California Code of Regulations,
hereby makes application for a state matching grant for the construction or remodeling of the public library facility
described herein and in all supporting documents:
APPLICATION FORM INSTRUCTIONS:
∗ Limit comments throughout the entire form to the space provided unless otherwise stated.
∗ Single space responses, limiting type size to no smaller than 11 points if using a computer, or 12
pitch (elite) if a typewriter is used.
∗ Attachments shall not be accepted unless required by regulation or called for in the application
form.
∗ Applicants shall submit a completed Application Form and six additional copies of the form.
(See section 20440 for complete application submittal requirements)
PROJECT IDENTIFICATION
1. Official Name of Project:
2. Type of Applicant Jurisdiction: (Check one only) City County City/County District
3. Grant Applicant Name: Legal name of jurisdiction that will own building
(For multipurpose projects, list the legal name of the jurisdictions that will own the public library portion of the multipurpose building.)
4. Authorized Official of the Applicant Jurisdiction: Mayor, Chairperson of Board of Supervisors, Head of Special District, authorized to sign the application
Title: Phone: E-mail:
Address:
5. Project Coordinator:
Name of individual who will have administrative control over the project for the applicant local jurisdiction
Title: Phone: E-mail:
Address:
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 31
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 32
6. Alternate Project Contact Person:
If the project coordinator is unavailable, the contact person shall be authorized to act in the capacity of the project coordinator.
Title: Phone: E-mail:
Address:
7. Head of Planning Department:
(For the applicant jurisdiction, if applicable. Special Districts are exempt.)
Title: Phone: E-mail:
Address:
8. Head of Public Works or General Services Department:
If Applicable: Head of Public Works or General Services Department for the applicant jurisdiction. Special Districts are exempt.
Title: Phone: E-mail:
Address:
9. Operating Library Jurisdiction:
Legal name of library that will operate the public library.
10. Library Director Name:
Public library director for the library jurisdiction that will operate the public library.
Title: Phone: E-mail:
Address:
11. Alternate Library Contact Person:
If the library director is unavailable, the contact person shall be authorized to act in the capacity of the library director.
Title: Phone: E-mail:
Address:
12. Library Building Program Consultant:
(If applicable)
Title: Phone: E-mail:
Address:
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 33
13. Technology Planning Consultant:
(If applicable)
Title: Phone: E-mail:
Address:
14. Project Architect: License#
Providing construction budget estimate and/or conceptual plans.
Title: Phone: E-mail:
Address:
15. Project Manager:
(If applicable)
Title: Phone: E-mail:
Address:
16. Construction Manager:
(If applicable)
Title: Phone: E-mail:
Address:
17. Construction Cost Estimator:
(If applicable)
Title: Phone: E-mail:
Address:
18. Hazardous Materials Consultant:
(If applicable)
Title: Phone: E-mail:
Address:
19. Project Interior Designer:
(If applicable)
Title: Phone: E-mail:
Address:
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 34
TYPE OF PROJECT
New Public Library Building Gross Total Project Square Footage
1. Construction of a New Public Library Building SF
2. Conversion of an Existing Building into a New Public Library Building SF
3. Conversion and Expansion of an Existing Building into a New Public Library SF
(Include both new & remodeled square footage.) Gross Square Footage
Remodeling: SF
Expansion: SF
Priority: First Priority "Joint Use"
Co-Location Joint Use
Joint Venture Joint Use
Computer Center Shared Electronic/Telecommunications
Family Literacy Center Subject Specialty Center
Homework Center Career Center
Other similar collaborative library services with direct benefit to K-12 students
Specify:
Second Priority "All Others"
Existing Public Library Building Gross Total Project Square Footage
4. Remodeling an Existing Public Library Building SF
5. Remodeling and Expansion of an Existing Public Library Building SF
(Include both new & remodeled square footage.) Gross Square Footage
Remodeling: SF
Expansion: SF
First Priority
A public library project in the attendance area of a public school that has inadequate infrastructure to support
access to computers and other educational technology.
“Inadequate infrastructure” is defined as an incoming telecommunication connection to a school building of
equal to or less than 512 thousand bits per second (512K bps).
Name of Public School:
Second Priority "All Others"
Field Act Applicability (Joint use projects only)
6. Is the project subject to the Field Act? Yes No
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 35
Multipurpose Buildings (Multipurpose Building Projects Only)
Is the project a Multipurpose Building? Yes No
(A multipurpose building is a multi-occupant facility, part of which is a public library and part of which is used for other purposes.)
Types of Multipurpose Building Uses & Square Footage Allocations
Space Use SQ FT %
1. Dedicated to Public Library Use ____________SF %
(Including Public Library / School Library Use, if Joint Use Project) Line 1 SF divided by
(Line 1 SF + Line 3 SF)
2. Dedicated to “Other” Uses SQ FT
A. Specify: SF
B. Specify: SF
C. Specify: SF
D. Specify: SF
E. Specify: SF
F. Specify: SF
G. Specify: SF
H. Specify: SF
3. Subtotal: Dedicated to "Other" Uses SF %
Add Lines 2A SF Line 3 SF divided by
thru 2H SF (Line 1 SF + Line 3 SF)
4. Common Areas 1
5. Subtotal: Total of Common Areas 1 SF Must equal Line 6 SF + Line 7 SF
SQ FT
6. Public Library Pro Rata Share of Common Areas1 SF
Line 5 SF x
% in Line 1
7. "Other" Uses Pro Rata Share of Common Areas1 SF
Line 5 SF x
% in Line 3
8. TOTAL MULTIPURPOSE BUILDING SQUARE FOOTAGE SF
Add Lines 1 SF, 3 SF, & 5 SF
9. SF ATTRIBUTABLE TO PUBLIC LIBRARY USE SF
Line 1 SF + Line 6 SF
1 “Common Areas” are those areas of a multi-occupant building that are shared by all occupants, such as lobbies, vestibules,
mechanical rooms, restrooms, custodial areas, delivery, shipping and receiving areas, loading docks, kitchenettes, auditoriums,
meeting rooms, conference rooms, and storage areas that are used by all parties of a multipurpose building.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 36
PROJECT PLANNING INFORMATION
Population Growth
When providing the 1980, 2000, and 2020 population figures below, the applicant shall count only those residents:
(a) Within the official boundaries of the applicant jurisdiction, and
(b) Within the service area of the proposed project, but
(c) Exclude all people living within the boundaries of other special district, county, or city public library service
areas, for which there is no public library service contract with the applicant.
All Projects:
1. Public library project’s service area 1980 population:
2. Source:
3. Population Percentage Change from 1980 to 2000: %
4. Public library project’s service area 2000 population:
5. Source:
6. Population Percentage Change from 2000 to 2020: %
7. Public library project’s service area 2020 population:
8. Source:
Joint Use Projects (Both Co-location & Joint Venture Projects):
9. Project’s public school attendance area(s) 1980 student population:
10. Source:
11. Population Percentage Change from 1980 to 2000: %
12. Project’s public school attendance area(s) 2000 student population:
13. Source:
14. Population Percentage Change from 2000 to 2020: %
15. Project’s public school attendance area(s) 2020 student population:
16. Source:
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 37
Existing Library Facility Square Footage
Existing Public Library:
1. The current gross square footage of the existing public library(s) being replaced is: SF
If no existing public library facility, enter “0.”
Existing School Library: (Co-located Projects Only)
2. The current gross square footage of the existing school library(s) being replaced is: SF
If no existing school library facility, enter “0.”
Library Facilities Master Plan
Describe the relationship of the proposed project to other existing or planned library facilities for the
jurisdiction.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 38
Age of the Existing Library Facility
See Definition of “Existing Public Library,” section 20430.
All Projects
1. When was the existing public library building(s) Year
that will be replaced or improved built? If no existing public library facility, enter “N/A”
If proposed project will replace more than one
building, list the oldest of the buildings.
Co-Located Joint Use Projects Only
In addition to the information listed above:
2. When was the existing school library building(s) Year
that will be replaced or improved built? If no existing school library facility, enter “N/A”
If proposed project will replace more than one
building, list the oldest of the buildings.
Condition of the Existing Library Facility
See Definition of “Existing Public Library,” section 20430.
All Projects
3. When was the most recent structural 1 renovation or Year
expansion of the existing public library building(s) that If no existing public library facility, enter “N/A”
is to be replaced or improved by the proposed project?
If proposed project will replace more than one
building, list the oldest of the buildings.
Co-Located Projects Only
In addition to the information listed above:
4. When was the most recent structural 1 renovation or Year
expansion of the existing school library building(s) that If no existing school library facility, enter “N/A”
is to be replaced or improved by the proposed project?
If proposed project will replace more than one
building, list the oldest of the buildings.
1 Pertaining to the load bearing elements of the building
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 39
SITE INFORMATION
Ownership and Availability
Site
1. Is the library site currently owned by the applicant? Yes No
2. Will the library site be owned by the applicant? Yes No
3. Will the library site be leased by the applicant? Yes No
4. If the library site will be leased, provide the name of the owner:
5. Was the site acquired with funds from the “Class Size Reduction
Kindergarten-University Public Education Facilities Bond Act of 1998”?
[See Education Code section 19995 (c)] Yes No
6. Is the site currently dedicated to the operation of a public library? Yes No
Building (For Conversion Projects Only)
7. Is the building to be converted currently owned by the applicant? Yes No
8. Will the building be owned by the applicant? Yes No
Title Considerations
Site
9. Are there any exceptions to marketable record title? Yes No
Building (For Conversion Projects Only)
10. Are there any exceptions to marketable record title? Yes No
Appraisal
(No appraisal is required if the value of the land or building will not be claimed as an eligible project cost or a local matching fund credit.)
Site
11. What is the appraised value of the library site? $ (or library portion of site, if multipurpose project)
12. Does the appraiser have a State Certified General Real Estate Appraiser’s License? Yes No
Building (For Conversion Projects Only)
13. What is the appraised value of the building? $ (or library portion of building, if multipurpose project)
14. Does the appraiser have a State Certified General Real Estate Appraiser’s License? Yes No
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 40
Site Use Potential
Accessibility
Describe the accessibility of the proposed site for the residents in the library service area:
Equal Access
Discuss the site’s accessibility to all parts of the library service area and its location in relationship to the
geographic center of the library service area. Discuss any natural and artificial barriers that may
impede access to the site.
Public Transit Access
∗ Number of public transit stops located within ¼ mile of site:
If public transit is available in the library service area, describe the various public transit access
opportunities for the site. If no public transit is available in the library service area, enter “No Public
Transit Service.”
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 41
Pedestrian & Bicycle Access
Describe other access opportunities such as pedestrian walkways and bicycle paths. Discuss plans for
amount and location of bicycle parking, including local ordinance requirements.
Automobile Access
Describe the site's accessibility by automobile for residents of the library service area. Take into
consideration traffic, traffic systems, and availability of curb cuts.
Proximity to Major Thoroughfares
List the major arterial routes in the library service area with the most recent traffic counts (number of
vehicles per day):
Number
of Blocks Traffic Count
Street Name from Site Count Date
1. ________
2. ________
3. ________
4.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 42
Library Automobile Parking
1. Number of library parking spaces available off street, on library site ...................... spaces
2. Number of library parking spaces available off street, off library site ..................... spaces (within 500 feet of front door)
3. Number of parking spaces available on street ............................................................ spaces (within 500 feet of front door)
4. Total Number of Spaces Available for Library Parking ................................................ spaces
Zoning Requirements
5. Number of on-site library parking spaces required by local zoning ........................ spaces
6. Was a zoning variance or waiver obtained for the project for parking? ............... Yes No
7. If so, by how many spaces were the parking requirements reduced? ................. spaces
8. Provide number of square feet per parking space as required by local zoning .. _________ SF
9. If no local zoning requirement, provide the average number of square feet
per parking space used in the project calculations: .................................................... SF
Automobile Parking to Building Square Footage Ratio
10. Calculate: # of Square Feet of Parking ________ SF
= = __________SF of Parking/1 SF of Building
# of Square Feet of Building SF
Example: # of Square Feet of Parking 15,000 SF
= = 1.5 SF of Parking / 1 SF of Building
# of Square Feet of Building 10,000 SF
Library Bicycle Parking
11. Total Number of Spaces Available for on-site Library Bicycle Parking .................... spaces
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 43
Parking Rationale
Describe the rationale behind the amount of parking that will be available for the project, including: (1)
the location of the automobile parking (on-site or off-site), both within and beyond 500 feet of the
library entrance; (2) local zoning requirements; (3) the availability of public transportation; (4) bicycle
parking and bicycle and pedestrian paths; and (5) any other considerations impacting automobile
parking requirements including, but not limited to, parking partnerships with shared use agreements.
Visibility
Describe how visible and prominent the public library building will be within the library service area.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 44
Community Context & Planning
Describe the proximity of the proposed site to other facilities and areas of the community, and how that
proximity enhances the use of the library by the residents in the library service area. Describe the
appropriateness of the proposed site including whether the proposed library project will contribute to
the establishment, redevelopment, or revitalization of a community or downtown core, business district,
or neighborhood. Describe how the proposed library is connected to other uses, including public use
facilities, by a full range of transportation and pedestrian options.
Site Selection Process
Describe the site selection process including community and planning department involvement,
consultant assistance, as well as any other pertinent activities associated with determining the best site
for the library project.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 45
Site Selection Summary
Describe why the proposed site was selected and why it is the best available location for the proposed
public library project. If there are problems with the proposed site, are there mitigating circumstances
that lessen the negative impact of the problem or problems? Describe any proposed design solutions
that may moderate the site’s drawbacks.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 46
Site Description
Size
The total square footage of the library site should equal the square footage shown in 1 through 8 below:
All Projects (Except Multipurpose Buildings) Square Footage
1. Proposed Library Building Footprint1 SF
2. Proposed Library Surface Parking Lot SF
3. Proposed Library Parking Structure Footprint1 SF
4. Future Library Building Expansion Footprint1 SF
5. Future Library Parking Expansion SF
6. Required Local Zoning Set-Backs SF
7. Desired Aesthetic Set-Backs & Amenities SF
8. Miscellaneous & Unusable Space SF
9. Total Square Footage of Library Project Site SF
10. Proposed Under-Building Parking SF
1 “Footprint” means the square footage of surface area of the site that a building or structure occupies. For example, a single
story 10,000 square foot building would have a 10,000 square foot footprint, but a two-story 10,000 square foot building with
5,000 square feet on each level would have a footprint of 5,000 square feet.
Multipurpose Building Projects Only A B C D
Library2 Library Portion Other3 Other3
Dedicated of Common Common Dedicated
SQ FT SQ FT SQ FT SQ FT
1. Proposed Building
2. Proposed Surface Parking Lot
3. Proposed Parking Structure
4. Future Building Expansion
5. Future Parking Expansion
6. Required Local Zoning Set-Backs
7. Desired Aesthetic Set-Backs & Amenities
8. Miscellaneous & Unusable Space
9. Total Square Footage of Multipurpose Project Site
10. Proposed Under-Building Parking
2 Library means that portion of the project that provides space for the delivery and support of public library direct services,
including joint use school library services (co-location or joint venture).
3 "Other" uses means any other space that does not provide for the delivery and support of public library direct services.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 47
Zoning
Classification
1. What is the current zoning classification of the site?
2. Will the site have to be rezoned to build the project? Yes No
Variance or Waiver
3. Will a zoning variance or waiver be needed to build the project? Yes No
4. If so, list the date the variance or waiver has been or will be granted?
(Date)
Permits & Fees
Permit & Fees Identification
Provide a list of any site permits or fees that have been or will need to be obtained:
Date Obtained or
Permit or Fee Cost of Permit or Fee will be Obtained
5. $
6. $
7. $
8. $
Drainage
9. Is the site in the 100-Year Flood Plain? Yes No
10. Do any watercourses that require control drain onto the site? Yes No
11. Do any watercourses that require control drain off the site? Yes No
12. Is the storm sewer system currently adequate to prevent localized flooding of the site? Yes No
Describe any necessary mitigation measures regarding drainage.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 48
California Environmental Quality Act (CEQA)
CEQA Litigation
Are there any unresolved legal actions pending against the project regarding CEQA compliance? If so,
provide the case name, court number, and a brief explanation.
Energy Conservation
Describe what measures (include building design, solar orientation, materials, mechanical systems,
natural ambient lighting, etc.) are planned to reduce energy consumption and operating costs for the
library.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 49
Historic Buildings
Historic Status
1. Was the existing building, if it is being renovated or expanded as part of the
project, or any buildings on adjacent properties, built longer than 50 years ago?
Yes No
Is the existing library building project, or any buildings on adjacent properties:
2. On the National Register of Historic Places? Yes No
3. A National Historic Landmark? Yes No
4. A National Monument? Yes No
5. On County or Municipal Historic Designation list? Yes No
6. On the California Register of Historical Resources list? Yes No
7. A California Historical Landmark? Yes No
8. A State Point of Historical Interest? Yes No
Federal Compliance
9. Will this project utilize Federal funds or require a permit or license from a Federal Agency? Yes No
10. If yes, has the review process required by section 106 of the National Historic Yes No
Preservation Act been completed?
If not, please explain.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 50
State Historic Preservation Office (SHPO)
1. Has the State Historic Preservation Office been contacted regarding the project? Yes No
If yes, summarize any comments received from SHPO. Does the project meet the Secretary of the
Interior’s Standards for the Treatment of Historic Properties? Please explain.
Local Historic Preservation Ordinance
2. Is there a local historic preservation ordinance that applies to the proposed
project site or any adjacent properties? Yes No
If yes, briefly specify any applicable requirements or restrictions, such as height limits, etc. Further,
describe any ways that the proposed project’s conceptual design plans are not substantially in
compliance with the local historic preservation ordinance.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 51
Geotechnical Report
Identify and summarize any special geologic conditions, including, but not limited to, compressible and
expansive soils, tunnels and mine shafts, unstable slopes, active seismic zones, excessive ground water
and areas prone to liquefaction. Indicate if these conditions will prevent the use or significantly increase
the cost of developing the site for a public library building.
Demolition
Describe any necessary demolition of structures and the associated costs involved with the site.
(If no demolition, indicate by “N/A”)
Structure(s) to be Demolished Demolition Cost Estimate
1. $
2. $
3. $
4. $
5. $
6. $
Total Demolition: $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 52
Utilities
Describe availability of utilities and associated costs if any utilities are not currently located within 100
feet of a property line of the site.
Utility Availability Cost to bring Service to Site (Ineligible)
1. Electricity Yes No $
2. Fiber Optic Cable Yes No $
3. Telephone Yes No $
4. Gas Yes No $
5. Cable TV Yes No $
6. Storm Sewer Yes No $
7. Sanitary Sewer Yes No $
8. Water Yes No $
Site Development
(All off-site costs beyond 100 foot utility tie-ins are local ineligible expenses, but shall be identified and included in the budget
estimate under ineligible site development costs.)
Site Development Costs Eligible Ineligible
1. Utilities ................................................................................ $ $
2. Cut, Fill & Rough Grading .............................................. $ $
3. Special Foundation Support (pilings, etc.) ...................... $ $
4. Paving, curbs, gutters & sidewalks .............................. $ $
5. Retaining Walls ................................................................ $ $
6. Landscaping ................................................................... $ $
7. Signage ............................................................................ $ $
8. Lighting ............................................................................. $ $
9. Removal of underground tanks ................................... $ $
10. Removal of toxic materials ........................................... $ $
11. Rock removal .................................................................. $ $
12. Traffic signals .................................................................... $ $
Other (Specify):
13. ............................ $ $
14. ............................ $ $
15. TOTAL SITE DEVELOPMENT COSTS .................................. $ $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 53
FINANCIAL INFORMATION
Normal Public Construction Costs in the Applicant’s Area
For projects with new construction only (i.e., constructing a totally new library building or the expansion to an existing building)
Construction Cost Index Approach:
To justify the eligible projected construction cost estimate for new construction, applicants shall complete the following:
1) January 2002 current costs per square foot:
A. For new facilities: $202/SF
B. For square footage added to an existing building, i.e. "expansions": $238/SF
Multiply the appropriate County Locality Adjustment Factor (2B) by the appropriate new cost per square foot figure (2C) (See
section 20436 (c) (1) to obtain the "Locally Adjusted Construction Cost per Square Foot" figure (2D):
County Locality Appropriate
2) A. County: B. Adjustment Factor: X C. New Cost/SF: $ /SF =D. $ /SF
Name of Project County (Select: 1A or 1B)
[Example: Solano 1.07 X $202/SF = $216/SF]
3) A. Locally Adjusted Construction Cost Per Square Foot: $ / SF
(Re-enter Line 2D)
The "Locally Adjusted Construction Cost per Square Foot" (3A) figure may be increased by 1/5 percent per month for
each month from January 1, 2002, through to the estimated mid-point of construction of the project.
Multiply the number of months (4A) times .002 (1/5%) to get an inflation factor (4B). Multiply the inflation factor (4B) times the
"Locally Adjusted Construction Cost per Square Foot" figure (4C) to get an "Additional Cost per Square Foot" figure (4D):
Number Inflation Locally Adjusted Additional $/SF
4) A. of Months: X .002 = B. Factor: X C. Construction $/SF:$ /SF = D. $ /SF
(1/5%) (Re-enter 3A)
[Example: 14 X .002 = .028 X $216/SF = $6/SF]
Add the resulting "Additional Cost per Square Foot" figure (5A) to the "Locally Adjusted Construction Cost per Square Foot" figure
(5B) to get the "Eligible Projected Construction Cost per Square Foot" figure (5C):
Additional Locally Adjusted Eligible Projected
5) A. Cost/SF: $ /SF + B. Construction $/SF: $ /SF = C. Construction $/SF: $ /SF
(Re-enter 4D) (Re-enter 4C)
[Example: $6/SF + $216/SF = $222/SF]
The total "Eligible Projected Construction Cost" for the project is calculated by multiplying the "Eligible Projected
Construction Cost per Square Foot" figure (5C) by the total number of square feet of new construction:
6) The Eligible Projected Construction $/SF: $ /SF
Multiplied By (Re-enter 5C)
7) The Square Footage of New Construction: SF
Equals
8) The Eligible Projected Construction Cost: $
If the projected construction cost estimated by the project architect is lower than the figure in Line 8, the applicant
shall use the lower figure as the normal public construction cost in the applicant’s area.
A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected
Construction Cost by 10%:
9) Eligible Contingency: (10% of Line 8) $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 54
Comparable Public Construction Approach:
As an alternate to the Construction Cost Index approach to estimating normal construction costs in the applicant’s area, the
applicant may employ a local public construction cost comparison approach to calculate the Eligible Projected Construction
Cost figure. [See section 20436 (c)(3)] List a minimum of three comparable public construction projects that have been bid
within the applicant’s County within three years of the Board’s deadline for application.
Comparable public construction projects are public libraries, community colleges, post offices, museums, courthouses, city halls,
auditoriums, convention centers, civic centers, senior citizen centers, public schools, and recreation centers.
The costs listed shall be for construction of the building only and exclusive of any site acquisition, demolition, development,
utilities, or landscaping; surface and under building parking; works of art; shelving; furniture; built-in service desks, counters,
workstations, or other casework; movable equipment; or architectural and engineering fees.
Construction
Project Date Bid Cost/SF Example:
A. $ /SF $230/SF
B. $ /SF $210/SF
C. $ /SF $220/SF
D. $ /SF
E. TOTAL $ /SF $660/SF
10) Locally Determined Comparable Cost Per Square Foot ($/SF):
Divided by = $ /SF Re-enter Line E # of Projects Locally Determined Comparable
Cost per Square Foot
Example: $660/SF Divided by 3 = $220/SF
The "Locally Determined Comparable Cost per Square Foot" (10) figure may be increased by 1/5 percent per month
for each month from January 1, 2002, through to the estimated mid-point of construction of the project.
Multiply the number of months (11A) times .002 (1/5%) to get an inflation factor (11B). Multiply the inflation factor (11B) times the
"Locally Determined Comparable Cost per Square Foot" figure (11C) to get the "Additional Cost per Square Foot" figure (11D):
Number Inflation Locally Determined
11) A. of Months: X .002 = B. Factor: X C. Comparable $/SF: $ /SF = D. $ /SF
(1/5%) (Re-enter 10)
[Example: 14 X .002 = .028 X $220/SF = $6/SF]
Adding the resulting "Additional Cost per Square Foot" figure (12A) to the "Locally Determined Construction Cost per Square Foot"
figure (12B) gives the "Eligible Projected Construction Cost per Square Foot" figure (12C):
Additional Locally Determined Eligible Projected
12) A. Cost/SF: $ /SF + B. Construction $/SF: $ /SF = C. Construction $/SF: $ /SF
(Re-enter 11D) (Re-enter 11C)
[Example: $6/SF + $220/SF = $226/SF]
The "Eligible Projected Construction Cost" is calculated by multiplying the "Eligible Projected Construction
Cost per Square Foot" figure (12C) times the square footage of new construction:
13) The Eligible Projected Construction $/SF: $ /SF
Multiplied By (Re-enter 12C)
14) The Square Footage of New Construction: SF
Equals
15) The Eligible Projected Construction Cost: $
If the projected construction cost estimated by the project architect is lower than the figure in Line 15, the applicant
shall use the lower figure as the normal public construction cost in the applicant’s area.
A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected
Construction Cost by 10%:
16) Eligible Contingency: (10% of Line 15) $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 55
Library Project Budget (All projects except Multipurpose Projects)
If there are no costs in any line item below for the project, specify by putting a zero “0” in the blank provided.
Line Items: Eligible Ineligible
1) New Construction ........................................................................... $ $
2) Remodeling Construction ............................................................. $ $
3) Contingency .................................................................................... $ $
4) Appraised Value of Building ......................................................... $ $
5) Appraised Value of Land .............................................................. $ $
6) Site Development ........................................................................... $ $
7) Site Demolition ................................................................................. $ $
8) Site Permits & Fees .......................................................................... $ $
9) Site Option to Purchase Agreement ........................................... $ $
10) Furnishings & Equipment Costs ..................................................... $ $
11) Signage ............................................................................................. $ $
12) Architectural & Engineering Fees ................................................ $ $
13) Construction Cost Estimator Fees ................................................ $ $
14) Interior Designer Fees ..................................................................... $ $
15) Geotechnical/Geohazard Reports ............................................. $ $
16) Hazardous Materials Consultant Fees ......................................... $ $
17) Energy Audit, Structural Engineering, Feasibility & ADA Studies ........ $ $
18) Library Consultant Fee ................................................................... $ $
19) Construction/Project Management ........................................... $ $
20) Other Professional Fees .................................................................. $ $
21) Local Project Administration Costs .............................................. $ $
22) Works of Art ...................................................................................... $ $
23) Relocation Costs & Moving Costs ................................................ $ $
24) Acquisition of Library Materials ..................................................... $ $
25) Other (Specify): _________________________________________ $ $
26) Other (Specify): ___________________________________ $ $
27) Other (Specify): __________________________________ $ $
28) TOTAL PROJECT COSTS: .................................................................. $ $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 56
Sources of Project Revenue (All projects except Multipurpose Projects)
29) State Matching Funds (65% of Line 281 Eligible Costs) ..................................................... $
30) Local Matching Funds (Line 28 Eligible Costs minus Line 29) ............................................. $
[Must also equal the total of Lines 31 – 35]
Sources of Local Matching Funds:
31) City ............................................................................................................................. $
32) County ....................................................................................................................... $
33) Special District .......................................................................................................... $
34) Private ........................................................................................................................ $
35) Other (Specify: _________________________________) ........................................ $
36) Local Credits [Land2 and A&E Fees] ................................................................................... $
37) Adjusted Local Match [Line 30 minus Line 36] .................................................................. $
38) Supplemental Local Funds [Same as Line 28 Ineligible] ................................................... $
39) TOTAL PROJECT INCOME: [Add Lines 29, 30, and 38] ........................................................ $
1 Up to a maximum of $20,000,000
2 Land credit is not allowed for land acquired by funds from the “Class Size Reduction Kindergarten-University Public Education
Facilities Bond Act of 1998” [See Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of
the Education Code)
Projected Library Operating Budget
(New Public Libraries, including Conversion Projects except Multipurpose Projects)
INITIAL
START-UP ANNUAL
EXPENDITURES EXPENSES EXPENSES
1. Salaries/Benefits $ $
2. Facilities Costs $ $
Insurance
Maintenance (Including Custodial, Trash, Landscaping, etc.)
Security
Utilities
Other (Specify):
3. Equipment & Supplies Costs $ $
Equipment
Supplies
4. Materials $ $
Books, AV, Magazines, & Newspapers
Electronic Services & Subscriptions
Other Formats
5. Other Allocations (As applicable to the proposed project) $ $
Administrative/Business Office
Branch Operations
Circulation Services
Facilities & Capital Coordination
Program Planning
Technical Services
Other (Specify):
6. Miscellaneous (Other) $ $
7. TOTAL EXPENDITURES: $ $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 57
Multipurpose Project Budget (With Library Project Budget) (Multipurpose Projects Only)
If there are no costs in any line item below for the project, specify by putting a zero “0” in the blank space provided.
A B C D E
Library1 Library Portion Library Library Other2
Line Items: Dedicated of Common Total Total Total
Eligible Eligible Eligible Ineligible Ineligible
1. New Construction $ $ $ $ $
2. Remodeling Construction $ $ $ $ $
3. Contingency $ $ $ $ $
4. Appraised Value of Building $ $ $ $ $
5. Appraised Value of Land $ $ $ $ $
6. Site Development $ $ $ $ $
7. Site Demolition $ $ $ $ $
8. Site Permits & Fees $ $ $ $ $
9. Site Option Agreement $ $ $ $ $
10. Furnishings & Equipment Costs $ $ $ $ $
11. Signage $ $ $ $ $
12. Architectural & Engineering Fees $ $ $ $ $
13. Construction Cost Estimator Fees $ $ $ $ $
14. Interior Designer Fees $ $ $ $ $
15. Geotechnical/Geohazard Reports $ $ $ $ $
16. Hazardous Materials Consultant $ $ $ $ $
Fees
17. Energy Audit, Structural, ADA, & $ $ $ $ $
Engineering Feasibility Studies
18. Library Consultant Fees $ $ $ $ $
19. Construction/Project Management $ $ $ $ $
20. Other Professional Fees $ $ $ $ $
21. Local Project Administration Costs $ $ $ $ $
22. Works of Art $ $ $ $ $
23. Relocation Costs & Moving Costs $ $ $ $ $
24. Acquisition of Library Materials $ $ $ $ $
25. Other (Specify): $ $ $ $ $
26. Total Project Costs: $ $ $ $ $
1 Library means that portion of the project that provides space for the delivery and support of public library direct services,
including joint use school library services (co-location or joint venture).
2 "Other" uses means any other space that does not provide for the delivery and support of public library direct services.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 58
Sources of Multipurpose Project Revenue (Multipurpose Projects Only)
27. State Matching Funds (65% of Line 26 Total Eligible Costs1) ................................... $
28. Local Matching Funds ........................................................................................ $
[Column C, Line 26 minus Line 27. Must also equal the total of Lines 29 – 33]
Sources of Local Matching Funds:
29. City................................................................................................................ $
30. County ......................................................................................................... $
31. Special District ............................................................................................ $
32. Private .......................................................................................................... $
33. Other (Specify: _________________________________) .......................... $
34. Local Credits (Land2 and A&E Fees) ..................................................................... $
35. Adjusted Local Match (Line 28 minus Line 34) .................................................... $
36. Supplemental Local Funds ............................................................................... $
(Same as Line 26 Library (D) and Other (E) Total Ineligible)
37. TOTAL PROJECT INCOME [Add Lines 27, 28 and 36] ............................................. $
1 Up to a maximum of $20,000,000
2 Land credit is not allowed for land acquired by funds from the “Class Size Reduction Kindergarten-University Public Education
Facilities Bond Act of 1998” [See Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of
the Education Code)]
Projected Library Operating Budget (Multipurpose New Construction and Conversion Projects Only)
INITIAL
START-UP ANNUAL
EXPENDITURES EXPENSES EXPENSES
1. Salaries/Benefits $ $
2. Facilities Costs $ $
Insurance
Maintenance (Including Custodial, Trash, Landscaping, etc.)
Security
Utilities
Other (Specify):
3. Equipment & Supplies Costs $ $
Equipment
Supplies
4. Materials $ $
Books, AV, Magazines, & Newspapers
Electronic Services & Subscriptions
Other Formats
5. Other Allocations (As applicable to the proposed project) $ $
Administrative/Business Office
Branch Operations
Circulation Services
Facilities & Capital Coordination
Program Planning
Technical Services
Other (Specify):
6. Miscellaneous (Other) $ $
7. TOTAL EXPENDITURES: $ $
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 59
Financial Capacity (New Construction and Conversion Projects Only)
Applicants with new public library projects shall describe their financial capacity to open and maintain
operation of the proposed library including anticipated revenue sources for library operations support.
PROJECT TIMETABLE
Provide the timetable for the proposed project.
Show estimated dates of completion for future activities, as well as actual dates for activities already completed.
ACTIVITY DATE
1. Planning and Land Use Permits Obtained (If Applicable)
2. Site Acquired (Obtain Possession by Purchase, Donation or Lease)
3. Schematic Plans Completion
4. Design Development Plans Completion
5. Working Drawings (90%) Completion
6. Construction Documents Completion
7. Project Advertised for Bids
8. Start of Construction
9. Estimated Mid-Point of Construction
10. Completion of Construction
11. Opening of Library Building to the Public
12. Final Fiscal & Program Compliance Review Completed
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 60
APPLICATION CERTIFICATION
SIGNATURES
The parties below attest to and certify the accuracy and truthfulness of the application for California
Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000
funds. If the application is successful, the applicant agrees to execute the project on the basis of the
application data provided herein including all supporting documents.
AUTHORIZED OFFICIAL OF THE APPLICANT JURISDICTION
Signature of Mayor, Chairperson of Board of Supervisors, or Head of District, authorized to make
application for the local jurisdiction.
Signature Date
Name (type) Title (type)
LIBRARY DIRECTOR OF THE OPERATING LIBRARY JURISDICTION
I hereby affirm that the library jurisdiction, for which I am the administrative agent, approves of the
application and will operate the facility as a public library after its completion.
Signature Date
Name (type) Title (type)
SUBMIT COMPLETED APPLICATION FORM AND SUPPORTING DOCUMENTS ACCORDING
TO INSTRUCTIONS IN SECTION 20440
MAIL APPLICATION AND SUPPORTING DOCUMENTS TO:
Bond Act Fiscal Officer
Office of Library Construction
1029 J Street, Suite 400
Sacramento, CA 95814-2825
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 61
Section 20440: Appendix 2
Required Elements for Joint Use Cooperative Agreements
As required in section 20440 (d) (1), applicants with joint use projects shall submit a copy of the
cooperative agreement between the public library and the public school district(s) that includes
the following elements:
1. A definition of the roles and responsibilities of each party with respect to funding, staffing,
supervision, operation, management, and others as applicable.
2. A description of the joint library services and how they will be provided.
3. The library hours of service for the public and for students.
4. The number and classifications of staff members.
5. The use of volunteers, if any.
6. Identification of the location of the proposed joint use project.
7. Ownership of the site, facility, furnishings, equipment, and library materials.
8. All sources and uses of funding.
9. Responsibility for facility operation, maintenance, and management.
10. Review and modification process for the conditions of the agreement.
11. Field Act applicability to the project:
a. A statement that the project will or will not be subject to the Field Act.
b. The rationale for the determination regarding the Field Act applicability.
12. A 20-year commitment to providing joint use library services consistent with the intent of
the cooperative agreement.
13. Acknowledgment and incorporation of Education Code section 19999 and section 20440
(e) (3) (G) of these regulations which requires the provision of public library direct
services for 40 years.
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Effective Date: January 4, 2002 62
Section 20440: Appendix 3
Community Library Needs Assessment Components
As required in section 20440 (d) (2), all applicants shall submit a copy of a Community Library
Needs Assessment that demonstrates the need for the project and describes its relationship to
the overall public library jurisdiction. The needs assessment shall include, but is not limited to,
the following components:
1. Table of Contents giving page numbers for each division and each required Executive
Summary.
2. Overall Executive Summary for the Community Library Needs Assessment, not to exceed
two, single-spaced typed pages. Limit type size to no smaller than 11 point if using a
computer, or 12 pitch (elite) if using a typewriter.
a. The Executive Summary shall provide a narrative overview of the findings of the
Community Library Needs Assessment, citing relevant community demographic
information.
b. The Executive Summary for joint use projects shall also include a description of the K-12
student population that will be served by the joint use project and their needs.
3. Needs assessment methodology
a. Applicants shall provide an Executive Summary of the needs assessment methodology
not to exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point
if using a computer, or 12 pitch (elite) if using a typewriter.
b. Applicants shall describe how they involved residents, community organizations, special
interest groups, special populations including those with disabilities, local agencies, and
others, as applicable, in determining the needs of the residents of the library service area
and the need for a new or improved facility.
c. Applicants with joint use projects shall also describe how the school and/or school
district was involved in planning the joint use facility and services and include a
description of the involvement of the following school representatives, as applicable:
superintendents, principals, school board members, teachers, certified library media
teachers, parents, students, and any school support organizations.
d. Applicants shall describe methods used to elicit community input, such as surveys, focus
groups, community meetings, and other methods used.
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Effective Date: January 4, 2002 63
4. Community Analysis with Executive Summary
Applicants shall describe and analyze relevant factors that affect the library goals,
objectives, and Library Plan of Service for the residents in the project service area. Factors
include, but are not limited to, the following:
a. Governmental agencies
Identify governmental agencies that will have an influence on the planning of the facility
and describe the nature of the relationship. Identify key individuals in the government
agencies and describe their roles in the project.
b. School agencies
Identify public and private schools within the district that will be served by the proposed
project and their service needs, including whether or not a school library exists.
c. Community organizations
Identify community organizations that will be served by the proposed project, and
describe their service needs.
d. Demography
Applicants shall obtain the following demographic information from federal, state, or
regional sources, and identify the source.
(1) Population characteristics
Describe the service area population, including, but not limited to, its current size,
projected growth, and demographic characteristics to the extent such information
is available for the project service area.
(2) Data not available for the specific project service area
If the information is unavailable for the project service area, the applicant may utilize
the demographic information for local jurisdictions in which the project is located.
(3) Demographic data and analysis
Include the following data for the project service area and an analysis of the data:
The average California Academic Performance Index (API) for public schools in
the library service area.
Poverty rate.
Per capita income.
Literacy rate.
Unemployment rate.
Population composition by age.
Population by occupation.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 64
Median property value.
Population by educational level.
Others (optional).
This information shall be compared to the norm for the state and nation, to the
extent such information is available.
Applicants shall include an Executive Summary of the overall findings of the community
analysis. The Executive Summary shall not exceed two, single-spaced typed pages.
Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using
a typewriter.
5. Analysis and discussion of community characteristics.
6. Analysis of library service needs with Executive Summary.
Applicants shall provide an in-depth analysis of the library service needs based on the
findings of the Community Library Needs Assessment.
Applicants shall include an Executive Summary describing how the demographic
characteristics, and any other factors, will affect the Library Plan of Service. The Executive
Summary shall not exceed two, single-spaced typed pages. Limit type size to no smaller
than 11 point if using a computer, or 12 pitch (elite) if using a typewriter.
7. Service limitations of existing library facilities with Executive Summary
If existing facilities will be replaced or improved, applicants shall describe how the existing
facilities are inadequate in providing the types of services needed for residents of the
project service area.
Applicants shall describe the limitations and constraints of services provided in the existing
public library facilities that will be replaced or improved for categories a – f below. For co-
located joint use projects, also provide the information for the school library.
a. Collections.
b. Readers’ seating.
c. Staff offices, workstations, and visual supervision.
d. Technology.
e. Meeting rooms.
f. Special purpose (miscellaneous).
Applicants shall provide descriptions of the types of library services that are needed but
currently unavailable in the existing public library buildings. For joint-use projects, both co-
located and joint venture, also address school library services that are needed but currently
unavailable.
Applicants shall provide an Executive Summary which will give a narrative overview of the
service limitations of the existing facility based on categories a – f listed above, not to
exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point if using
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 65
a computer, or 12 pitch (elite) if using a typewriter. If more than one existing facility is
being replaced or improved, provide a separate summary for each facility. For co-located
projects, provide a separate summary of the service limitations of the school library.
8. Physical limitations of existing library facilities with Executive Summary
If existing facilities will be replaced or improved, applicants shall provide an analysis of the
physical limitations of existing public library buildings for the following categories. For co-
located joint-use projects, if there are existing facilities that will be replaced or improved,
also provide an analysis of the physical limitations of the existing school libraries for the
same categories
a. Structural.
b. Energy conservation.
c. Health and safety.
d. Disabled access.
e. Acoustics.
f. Space flexibility/expandability.
g. Functional spatial relationships.
h. Site.
i. Any other considerations.
Applicants shall provide an Executive Summary which will give a narrative overview of the
physical limitations of the existing library facility based on categories a – i listed above,
summarizing how the facility is inadequate, hazardous, ineffective, or inefficient. If more
than one existing facility is being replaced or improved, provide a separate summary for
each facility. The summary shall not exceed two, single-spaced typed pages. Limit type
size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a typewriter.
For co-located projects, provide a separate summary of the service limitations of the school
library.
9. Space Needs Assessment
Provide a listing of the assignable square footage allocations needed for the proposed
project and an analysis of how they were determined for the following categories:
a. Library Collections
(1) Describe the current status of the library collections and capacity of the proposed
building to house the collections in the future.
(2) Discuss collection development and provide justification for the size and types of
proposed collections based on demographics, previous as well as anticipated
purchasing patterns, verifiable library use statistics, and any standards or guidelines
used.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 66
(3) Provide a summary of all projected collections to be housed in the proposed library,
including the size, format, category, and subcategory of each collection. Include the
volumes per linear foot and assumptions regarding the percentage of collection in
circulation.
(4) Provide a chart showing the calculations used to translate each collection
subcategory into space needs. Provide the conversion factors used in the
calculations such as type of shelving or storage unit, the number of volumes per
shelving or storage unit, the number of shelving or storage units needed to house
the collection, the number of assignable square feet per shelving or storage unit,
and the amount of assignable square footage needed to house the shelving or
storage units.
b. Readers' Seats
(1) Describe the number, type, and allocation of all patron seating needed to meet the
requirements of the proposed facility.
(2) Identify standards utilized in determining the amount of seating.
(3) Describe the calculations used to translate the various types of readers’ seating into
space needs, providing the conversion factors used to calculate the required
assignable square footage.
c. Technology
(1) Identify and describe the number and types of technology equipment (computers,
printers, servers, routers, other computer peripherals, and telecommunications
equipment, etc.) and workstations required to support the operation of the proposed
facility.
(2) Describe the calculations used to translate the technology equipment needs into
space needs, providing the conversion factors used to calculate the assignable
square footage needed to accommodate the equipment and workstations.
d. Staff Offices and Workstations
(1) Describe the projected staff organization and provide any standards used in
determining the size of the projected staff.
(2) Provide the resulting number of staff workstations (public, office, and workroom)
needed to provide the desired service level in the proposed facility, and indicate the
proposed allocation of staff workstations.
(3) Describe the calculations used to translate the office and workstation needs into
space needs, providing the conversion factors used to calculate the assignable
square footage to house the various types of workstations.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 67
e. Meeting Room Requirements
(1) Describe the number and capacity of meeting rooms for the proposed library. Indicate
how this space supports the library's plan of service and provide an allocation of the
space.
(2) Describe the calculations used to determine the amount of meeting room assignable
square footage required, providing conversion factors used to calculate the assignable
square footage needed for the various types of meeting room seats.
f. Special Purpose: Miscellaneous Space Needs
(1) Describe any other miscellaneous spaces or equipment that have been identified,
indicating their intended use and how they support the library’s plan of service and
providing an allocation of space.
(2) Describe the calculations used to determine the amount of special purpose assignable
square footage required, providing the conversion factors used to calculate the
assignable square footage needed for each type of furnishing and equipment or
space.
g. Non-Assignable Space
Provide the assumptions made with respect to the percentage of non-assignable square
footage as well as the amount of non-assignable square footage.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 68
Section 20440: Appendix 4
Library Plan of Service Components
As required in section 20440 (d) (3), all applicants shall submit a copy of a Library Plan of
Service that highlights major services to be provided and how they respond to the needs
identified in the Community Library Needs Assessment. The plan shall include, but is not
limited to, the following components:
1. Library Plan of Service
Applicants shall submit a Library Plan of Service that describes how the needs of the
residents in the library service area, as identified in the Community Library Needs
Assessment, will be met by the proposed project.
The Library Plan of Service shall include:
2. Executive Summary
Provide an Executive Summary of the Library Plan of Service, highlighting major services to
be provided and how they respond to the needs identified. The Executive Summary shall not
exceed two typed pages.
3. Mission statement
a. Describe the mission of the public library.
b. For co-located joint use projects, also include the school’s mission statement for
providing library services to their students.
4. Goals and objectives
Describe the goals, objectives, roles, and service indicators for library services for the library
project service area and how they respond to the information gathered in the Community
Library Needs Assessment.
5. Types of services to be offered
a. All applicants
Provide a detailed description of the types of services that will be offered as well as an
implementation plan. Describe staffing, programming, hours of service, collections and
any special services along with other relevant community services or partnerships such
as adult education, senior citizen, literacy and after school programs, etc. Indicate how
the overall plan of service meets the needs of the residents of the library service area.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 69
b. Co-located joint use projects
Applicants with co-located joint use projects shall describe how the project’s Library Plan
of Service will meet the needs of the K-12 student population identified for this project.
Describe how this service is different from what would be provided for the proposed
project’s clientele if there were no joint use cooperative agreement.
c. Joint venture projects
Applicants with joint venture projects, describe how the project’s Library Plan of Service
will meet the needs of the K-12 student population identified for this project. Describe
why the specific service(s) (homework center, career center, family literacy center,
computer center, subject-specialty learning center, shared electronic and
telecommunication library services, or other collaborative library services that directly
benefit K-12 students) was selected to meet the student needs.
6. Jurisdiction-wide service
Describe how the proposed project fits into the overall plan of service for the library
jurisdiction.
7. Technology
a. All applicants shall describe how the Library Plan of Service integrates appropriate
electronic technologies in response to the service needs identified in the Community
Library Needs Assessment and shall include a description of how information
technologies will be implemented to integrate, support, or extend the delivery of library
services to the residents of the service area.
b. Applicants with joint use projects shall also describe how electronic technologies will be
used to meet the needs of K-12 students as identified in the Community Library Needs
Assessment.
c. The applicant shall provide an Executive Summary which will give a narrative overview
of how the Library Plan of Service integrates appropriate electronic technologies in
response to the service needs identified in the Community Library Needs Assessment.
Include a description of how information technologies will be implemented to integrate,
support, or extend the delivery of library services for the proposed project now and in
the future. Joint use project applicants shall also describe how electronic technologies
will be used to meet the needs of K-12 students as identified in the Community Library
Needs Assessment. The summary shall not exceed two, single-spaced typed pages.
Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using
a typewriter.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 70
Section 20440: Appendix 5
Library Building Program Components
As required in section 20440 (d) (4), all applicants shall submit a copy of a Library Building
Program that demonstrates how the Library Plan of Service will be implemented in the project.
The building program shall include, but is not limited to, the following components:
1. Table of contents with page numbers for each division
2. Overview and introduction
Applicants shall:
a. Provide a general introduction to the project, including an overview of the need for the
project and a time schedule for the project.
b. Discuss the relationship of the library building program to the architectural design
process.
c. Identify and discuss the roles and interrelationships of the library building team members.
3. General Requirements of the Library Building
Applicants shall provide a general narrative for the entire library that addresses the following items, as appropriate:
a. Occupancy by staff and patrons.
b. Type and size of collections.
c. Flexibility and expandability.
d. Staff efficiency.
e. Energy efficiency.
f. Fenestration.
g. Space finishes.
h. Access for the disabled.
i. Acoustics.
j. Environmental conditions (HVAC).
k. Illumination.
l. Power and data communication requirements.
m. Security systems.
n. Signs.
o. Audio-visual systems.
p. Visual supervision.
q. Master list of furniture and equipment.
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4. Spatial Relationships
Applicants shall describe the relationships of the various spaces in the proposed library through the use of a narrative, spatial diagram, or matrix.
5. Summary of Facility Space Requirements
Applicants shall provide a summary of the spaces in the proposed library, showing the name of each space and its respective assignable square footage.
6. Space Descriptions
Applicants shall provide a description of each individual space utilizing the following items as applicable:
a. Assignable square footage.
b. Occupancy by staff and patrons.
c. Type and size of collections.
d. Functional activity description.
e. Spatial relationships.
f. Flexibility and expandability.
g. Fenestration.
h. Space finishes.
i. Access for the disabled.
j. Acoustics.
k. Environmental conditions (HVAC).
l. Illumination.
m. Power, data, and audiovisual communications requirements.
n. Security requirements.
o. Visual supervision.
p. Signs.
q. A listing of required furniture and equipment.
7. Preliminary project budget
Applicants shall provide a preliminary capital outlay project budget for the proposed facility.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 72
Section 20440: Appendix 6
Requirements for Site Lease and Lease-Purchase Agreements
An applicant that is placing a proposed project on a site secured by a lease or a lease-
purchase agreement shall conform to the following requirements:
1. Public Agency Owner
If the lessor is a public agency:
a. The agreement shall provide that the applicant, as lessee, shall have full and
undisturbed access to the site at all times to build and operate a public library during the
length of the lease.
b. The term of the agreement shall be a minimum of 40 years following Substantial
Completion of the project unless ownership shall otherwise transfer to the lessee before
this time period has expired.
c. The title report shall indicate that there are no superior liens (deeds of trust or other
rights) in the leased property.
d. The agreement shall provide that any subsequent encumbrance on the property (e.g.,
deed of trust) or sale of the property must be subject to the lease or lease-purchase
agreement.
e. Either full rental shall be paid in a lump sum up front or the lessee shall covenant to
budget for rent each year.
f. The lessor’s remedies for any default by the lessee, including failure to pay rent, cannot
include cancellation of the lease, retaking of the property, or eviction of the lessee. The
only remedy is suit for rent or specific performance to remedy any specific breach.
g. The lessor shall demonstrate that the agreement is legally authorized and has been
properly approved and executed by the lessor and is enforceable against the lessor.
Lessor shall provide a legal opinion to this effect, and the applicant shall submit the
legal opinion with the application.
h. The applicant, as lessee, shall demonstrate that the agreement is legally authorized and
has been properly approved and executed and is enforceable against the lessee. The
applicant shall submit a legal opinion to this effect with the application.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 73
2. Private Owner
If the lessor is a private entity, in addition to the items in 1 above, the applicant shall submit
a legal opinion with the application that either:
a. The lessor is an entity which cannot enter bankruptcy proceedings under the Federal
Bankruptcy Code, or
b. The lease or lease purchase agreement cannot be rejected by the lessor in the event of
bankruptcy.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 74
SECTION 20442. SUBMISSION OF APPLICATIONS AND GRANT AWARDS
(a) Submission of applications; deadlines for application cycles and grant amounts; late
or incomplete application submissions
(1) Application location – Submit applications for each funding cycle to:
Bond Act Fiscal Officer
Office of Library Construction
1029 J Street, Suite 400
Sacramento, CA 95814-2825
(2) Funding cycles
(A) First funding cycle
1. The application deadline for the first funding cycle is 5:00 p.m. on June 14, 2002.
2. In the first funding cycle the Board will award grants totaling no more than
$150,000,000.
(B) Second funding cycle
1. The application deadline for the second funding cycle is 5:00 p.m. on March 28,
2003.
2. In the second funding cycle the Board will award grants totaling no more than
$110,000,000.
(C) Third funding cycle
1. The application deadline for the third funding cycle is 5:00 p.m. on January 16,
2004.
2. All remaining grant funds will be awarded in the third funding cycle.
(3) Late applications not considered
If an application, or documents required to support the application, are not received by
the Board’s deadline for application, the application shall not be considered by the State
Librarian or Board for grant approval during the funding cycle.
(4) Incomplete applications not considered
If applications, or documents required to support the application, are incomplete, the
application shall not be considered by the State Librarian or Board for grant approval
during the funding cycle.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 75
(b) Corrections to the project application
If, due to oversight or clerical error, the information provided by the applicant during the
application process proves to be inaccurate, the State Librarian, at his or her discretion,
may make minor adjustments to correct obviously inaccurate information in applications.
(c) One application per project
Applicants may submit only one application for each proposed project during any single
application cycle.
(d) Resubmission of a project application
Applicants may resubmit project applications that were not funded in one application cycle
for a subsequent funding cycle by submitting a complete project application.
(e) Changes in projects after grant award
(1) If there are proposed changes to the project after grant award that significantly modify
the project, applicants shall submit the proposed changes to the State Librarian for
review and authorization.
(2) The State Librarian has the sole authority to determine if a change is significant.
(3) If the State Librarian does not approve the change, the grant recipient may appeal the
State Librarian’s decision to the Board.
(4) The decision of the Board regarding a change in the project is final and binding.
(f) Value determined by mutual agreement
For purposes of Education Code section 19999 (c) regarding the return of State grant
funds, determining the value of the facility and land by mutual agreement shall mean by an
appraisal prepared by an independent certified appraiser as specified in section 20436 (a).
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19988,
19989, 19992, 19993, 19995, 19996, 19997, 19998, and 19999, Education Code.
Final (Codified) Title 5 Library Bond Act Regulations
Effective Date: January 4, 2002 76
SECTION 20444. STATE PAYMENTS; FISCAL AND PROGRAM COMPLIANCE REVIEW
(a) Frequency of State grant payments; original signatures
(1) The State Librarian shall authorize State grant payments to the grant recipient on a
periodic reimbursement basis. Payments shall be made no more frequently than on a
monthly basis.
(2) Payment requests shall state that the reimbursement request is being made only for
eligible project costs.
(3) Payment requests shall be submitted with an original signature of the grant recipient’s
fiscal officer or that officer’s designee.
(b) Final State grant payment
The final State payment of 10% will be made when:
(1) All eligible project costs have been paid.
(2) The grant recipient certifies building completion by providing a compliance letter from
the local building official verifying:
(A) The date of Substantial Completion of the project.
(B) The building was completed in accordance with the approved plans and
specifications.
(C) The building has been approved for occupancy.
(D) Book stack installation has been completed.
(3) The grant recipient shall submit evidence that the State’s interest in the building and the
land has been recorded in the title record [see Education Code section 19999].
(4) Certified Public Accountant (CPA) review and audit submission
(A) CPA review
Following completion of the project, the grant recipient shall submit a final fiscal and
program compliance review performed by an independent CPA utilizing standards
established by the American Institute of Certified Public Accountants. To be
considered independent, the CPA shall not be an employee of the grant recipient or
the grant recipient’s library service provider. The CPA review shall be submitted to
the State Librarian prior to release of the final 10% of State project funds.
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(B) Audit Submission with the CPA review
1. In addition to (A), grant recipients who are subject to the Single Audit Act, Title
31 United States Code sections 7501 through 7507, shall submit a copy of their
most recent Single Audit report to the State Librarian with the CPA review.
2. Recipients who are not subject to the Single Audit Act shall submit a copy of their
most recent jurisdictional audit report with the CPA review.
(5) CPA Review deadline
(A) Grant recipients shall submit the CPA review no later than 18 months following
Substantial Completion of the construction contract for the project.
(B) If a CPA review indicating fiscal and program compliance is not received within 18
months following Substantial Completion, the State may hire a CPA to conduct the
review. The final 10% of grant funds shall be reduced by the cost of the CPA
review.
NOTE: Authority cited: Section 19992, Education Code. Reference: Sections 19989,
19990, and 19999, Education Code.