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HomeMy WebLinkAboutN- 7 Orthophoto Service Agreement with Sanborn Company Page 1 of 10 PROFESSIONAL SERVICE AGREEMENT THIS AGREEMENT, made and entered into this ____ day of ____, 2002, by and between the City of Azusa, California, (hereafter referred to as “City”) and The Sanborn Map Company, Inc., whose principal place of business is located at 1650 Headland Drive, Fenton, Missouri 63026 (hereinafter referred to as the “Company”). WITNESSETH WHEREAS, the Company, having submitted a proposal and having met all of the qualifications necessary to be considered for this contract, shall provide all personnel and materials as required for a professional orthophoto base mapping project and: WHEREAS, the City desires to utilize the aerial photography, GPS Control, aerial triangulation, stereo compilation, orthophoto base mapping and photo lab services of the Company. NOW HEREWITH, the Company agrees to execute this program and provide the services outlined in this proposal and specifications. PROPOSAL AND INTENT This Agreement covers production of orthophoto base maps that will meet the requirements of the Request for Proposal for Digital Orthophotography issued by the City of West Covina Public Service Department on July 21, 2000 and as defined in the Proposal submitted by Walker Associates in response to the Request For Proposals on August 25, 2000. Each of these documents has been made Attachments to this contract. Exhibit A presents the limiting boundary map for this project. Page 2 of 10 SECTION ONE GENERAL PROVISIONS 1.1 The City will make available any existing maps and information in its possession necessary for the production of work products specified by this contract. Company and City will provide extraordinary care in handling and shipping of these materials. 1.2 The Company agrees to make any work product specified by this contract available to the City for inspection at either the City’s or Company’s facilities during normal business hours. 1.3 At the conclusion of this contract and upon final payment to Company, all final, intermediate or rejected work products of any kind will become property of the City. 1.4 This document and all attachments herein referred to will constitute the full and complete contract between the parties except as amended in writing and agreed to by all parties. 1.5 This Agreement will be binding between the City and the Company when executed by duly authorized officers of both parties. SECTION TWO ADDITIONAL PROVISIONS 2.1 The Company shall prepare and present to the City progress reports for each phase of the project. The Company may design a format subject to the approval of the City that also indicates percentage complete of each phase, contract invoicing amount for each phase. These reports will be submitted approximately every month. Page 3 of 10 SECTION THREE STARTING AND COMPLETION DATES 3.1 Aerial photography will be acquired when desired by the City of Azusa. Upon approval of the contract a final product options and delivery schedule will be jointly approved by the City and the Company. 3.2 No extensions of time will be granted the Company unless the request for an extension is made in writing thirty (30) days prior to the expiration date of this contract. The request must be approved by the City and based on one or both of the following: 3.2.1 An Act of nature that directly affects the Company’s ability to perform. 3.2.2 Acts of government agencies that may affect the Company’s performance. 3.2.3 Circumstances beyond the control of the Company and not due to any negligence on the part of the Company or its employees. (Poor Weather, Fire, Floods, Emergencies, etc.) Page 4 of 10 SECTION FOUR MAPPING FEE 4.1 For the performance under this Agreement by the Company, the City will pay the Company based upon the fee schedule detailed below. Progress payments will be made based upon the percentage complete of each task. Reports will be submitted indicating the amount due for the period invoiced. Prices are valid through the length of the contract. SCHEDULE OF FEES Item Cost Base Project: Provide ground control targeting/survey, photo index, acquire 1”=600’ scale black and white aerial photography services, aerial triangulation, DEM compilation and orthophoto generation to the City of Azusa for an area covering approximately 9.1 square miles as identified on the attached project map as outlined in yellow The final deliverable items will be a photo index map, 1 set of color contact prints, the DEM data and 0.5 foot resolution black and white digital orthophotos in TIFF format with world files at a 1”=100’ scale $ 37,900 Option 1: Same specifications as option 1, except that the aerial photography and digital orthophotos will be in color. $ 41,200 Option 2: The cost for compilation of 1”=100’ scale planimetric features for the area outlined in yellow on the contract map $ 17,200 Option 3: The cost for compilation of 2-foot contours for the area outlined in yellow on the contract map $ 35,100 Page 5 of 10 Option 4: Provide ground control targeting/survey, photo index, acquire 1”=600’ scale black and white aerial photography services, aerial triangulation, DEM compilation and orthophoto generation to the City of Azusa for an area covering approximately 5 square miles as identified on the attached project map as outlined in blue. The final deliverable items will be a photo index map, 1 set of color contact prints, the DEM data and 0.5 foot resolution black and white digital orthophotos in TIFF format with world files at a 1”=100’ scale $ 16,100 Option 5: Same specifications as option 4, except that the aerial photography and digital orthophotos will be in color. $ 17,600 Option 6: The cost for compilation of 1”=100’ scale planimetric features for the areas outlined in blue on the contract map $ 9,500 Option 7: The cost for compilation of 2-foot contours for the areas outlined in blue on the contract map $ 19,300 Option 8: Provide ground control targeting/survey, photo index, acquire 1”=600’ scale black and white aerial photography services, aerial triangulation, DEM compilation and orthophoto generation to the City of Azusa for an area covering approximately 1 square miles as identified on the attached project map as outlined in orange The final deliverable items will be a photo index map, 1 set of color contact prints, the DEM data and 0.5 foot resolution black and white digital orthophotos in TIFF format with world files at a 1”=100’ scale $ 3,400 Option 9: Same specifications as option 8, except that the aerial photography and digital orthophotos will be in color. $ $,3,700 Page 6 of 10 Option 10: The cost for compilation of 1”=100’ scale planimetric features for the areas outlined in orange on the contract map $ $1,900 Option 11: The cost for compilation of 2-foot contours for the area outlined in orange on the contract map $ 4,100 Page 7 of 10 SECTION FIVE TIMELINESS OF PERFORMANCE 5.1 The Company acknowledges the importance to the City of the City’s project schedule and agrees to put forth reasonable efforts in performing the services with due diligence under this Agreement in a manner consistent with that schedule, as provided in Section 3.1 of this Agreement. The client understands, however, that the Company must be governed by sound professional practices regarding Aerial Photography flight conditions and resulting map products. SECTION SIX VALUABLE PAPERS INSURANCE 6.1 The Company shall carry valuable papers insurance in an amount to cover all claims on any maps or data belonging to the City, in the Company’s possession, and all work products and deliverable items covered under this Agreement. SECTION SEVEN INSURANCE AND WORKMEN’S COMPENSATION 7.1 The Company will carry public liability and Workmen’s Compensation insurance and will save harmless the City and it’s officers or agents from all claims, demands, payments, suits, actions or recoveries against it by reason of any act or omission of the Company, it’s agents or employees in the execution of this contract. The public liability insurance will include not less than $250,000/$500,000 coverage against all damages to or claims by persons for bodily injury and not less than $1,000,000 coverage for all damages to property. SECTION EIGHT CONTRACT AMENDMENTS OR ADDITIONS 8.1 No amendments or additions will be made to this contract without a written and signed Agreement executed by both parties. Page 8 of 10 SECTION NINE ASSIGNMENT OF SUBCONTRACT 9.1 It is specifically understood and agreed that this contract agreement or any part hereof shall not be assigned in any manner whatsoever without the express, prior and written consent of the City Commissioners. Walker Associates, Inc. acknowledges the use of the following sub-contractors for the project. WM Holdings Company, located in Ventura, California for all ground control surveying and targeting required for this project. SECTION TEN PERSONNEL 10.1 The Company shall use competent employees in the performance of this contract. All employees must have sufficient skill and experience to perform properly the work assigned to them. 10.2 Employees with the responsibility of carrying out highly technical portions of this contract shall have sufficient education, training or experience in such work to perform it properly and satisfactorily he manner outlined in these specifications. 10.3 All employees who will be performing certain tasks that bring them in contact with the public must carry proper identification issued them by the City. 10.4 The Company shall submit qualifications of all other personnel in a responsible capacity to the City who shall approve same for all participating entities. 10.5 It is understood and agreed that all personnel, except as provided elsewhere in this Agreement, shall be employees of the Company. Page 9 of 10 SECTION ELEVEN OWNERSHIP OF MATERIAL 11.1 Ownership of all materials involved herein shall belong to the City of Azusa. No use shall be made thereof beyond the items and specifications listed in this contract. However, the City may elect to store the original aerial photography at the Company’s offices for no additional charge and for an indefinite period of time. 11.2 No copyright of any nature shall be granted to the Company by the City to any material or product resulting from this agreement and mapping program. SECTION TWLEVE LIMITATION OF LIABILITY 12.1 The maximum extent permitted by law, the City agrees to limit the Company’s liability for the City’s damages to the sum of the contract amount. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. Page 10 of 10 IN WITNESS WHEREOF the parties hereto have signed this ________day of __________, 2002. APPROVED BY: By ATTEST: ACCEPTED BY: The Sanborn Map Company, Inc. By Title Steven M. Kasten Vice President of St. Louis Operations ATTEST: By Title