HomeMy WebLinkAboutI- 5 Staff Report Increase in Public Works Dept. PO. for Traffic Signals Maintenance : ,
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: NASSER ABBASZADEH, CITY ENGINEER
VIA: RICK COLE, CITY MANAGER /.1.i
DATE: APRIL 7, 2003
SUBJECT: INCREASE IN THE PUBLIC WORKS DEPARTMENT PURCHASE ORDERS FOR TRAFFIC
SIGNALS MAINTENANCE, PLAN CHECK SERVICES, AND PLANS REPRODUCTION
RECOMMENDATION
It is recommended that the City Council approve an increase of$30,000 in blanket purchase order
number 310676 for traffic signal maintenance, an increase of$35,000 in PO number 310920 for
plan check services, and an increase of$2,000 in PO number 310052E for reproduction services
(copying plans and engineering drawings).
BACKGROUND
Due to increased activity, it is necessary to increase several city purchase orders to cover needed
work between now and the end of the fiscal year. Each purchase order is described in detail
below citing the specific reasons for each action being requested.
Purchase Order number 310676
This PO is for the maintenance of the City's traffic signal system. The purchase order covers
routine as well as extraordinary maintenance (accidents and knock downs). After each accident,
the City typically recoups its costs associated with a knock down. However, there is a time lag
between the initial response to an accident and eventual reimbursement by the insurance
company of the at-fault driver.
In the meantime, accidents drain the existing balances in blanket purchase accounts to the point
that we are not able to pay the vendor, Traffic Signal Maintenance Inc. (PEEK).
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Purchase Order number 310920
This PO is for outside plan check services (Boghossian &Associates). Developers reimburse the
City for the actual expenses. Due to high level of development activity this year, the current
balance is drained and the purchase order limit needs to be raised by $35,000.
Purchase Order number 310052E
This PO is used for making copies of plans on City projects. In the current fiscal year CIP, we have
both high number of projects as well as large scale endeavors that have drained the original $800
budget for this PO. Specific CIP project and publication charges received will offset the $2,000
increase for this purchase order.
FISCAL IMPACT
This action will increase the revenues and expenditures by $67,000 to fund the increases in the
purchase orders within the Public Works Department/Engineering Division budget. The budget
amendments fall below the City Council approval threshold and are being processed
administratively with City Manager approval. These amendments will be reported as part of staff's
next quarterly budget amendment report to City Council.