HomeMy WebLinkAboutM- 5 Staff Report PO to Azusa Wholesale Plumbing for 15 new Park Drinking Fountains AZUSA
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RANDY NORIEGA, DIRECTOR OF PARK PLANNING AND DEVELOPMENT
VIA: RICK COLE, CITY MANAGER /-
DATE: APRIL 7, 2003
SUBJECT: REQUEST FOR PURCHASE ORDER TO AZUSA WHOLESALE PLUMBING FOR 15 NEW
PARK DRINKIGN FONTAINS FOR AMOUNT OF $24,994.25
RECOMMENDATION:
It is recommended that City Council approve a purchase order with Azusa Wholesale Plumbing for
fifteen (15) new park drinking fountains to replace non-ADA accessible fixtures at various parks, in
the amount of $24,994.25.
BACKGROUND:
The new Park Planning and Development Office has been entrusted with the responsibility of
catching up on deferred maintenance issues. Few of the existing park drinking fountains meet
ADA accessibility standards and a high percentage of the existing park drinking fountains are in
disrepair. The purchase of fifteen (15) new drinking fountains will go a long way in remedying our
current situation. Drinking fountains will be replaced at Pioneer, Slauson, Gladstone, Northside
and Memorial Parks. In true team fashion, the Parks Division has agreed to install the new
fountains in the first quarter of fiscal year 2004.
Mountain Cove CFD Funds for new drinking fountains were programmed for Pioneer and
Northside Parks; budget figures for each park were estimated for "Contractor installed" fountains.
Because of the severe lack of usable park drinking fountains throughout the park system it was
determined to purchase as many drinking fountains and install them at Memorial, Northside,
Pioneer, Slauson and Gladstone Parks with our Parks Division doing the installation.
The process used to secure price quotes was to issue a notice to retailers of the Haws Drinking
Fountains that the City of Azusa requested price quotes on 15 drinking fountains. Three
companies submitted quotes, they were as follows:
Azusa Wholesale Plumbing $24,994.25 AfI I d 47/7/e3
Ferguson Enterprises $25,574.06
Plumbing Wholesale Outlet $26,629.50
This informal process conforms to the purchasing policy as adopted by the City of Azusa.
FISCAL IMPACT: 4
The purchase has no fiscal impact on the General Fund. The requested ($24,994.25) cost of the
fountains will be entirely funded by the Mountain Cove CFD account. $15,000 has been allocated
to Pioneer Park's CFD budget and $10,000 has been allocated in Northside Park's CFD budget.
/dls (03-054)
• +A
The re-bid project was bid with the City holding options with the contractors supplying all
equipment, supplies and labor and excluding the picnic shelter and BBQ unit. Realizing that the
contractor who ordered the picnic shelter ar4d BBQ unit may not be the low bidder, this separation
of the project was a prudent approach.
In fact, the low bidder was Malibu Pacific, not the original pre-qualified contractor. This left us
with a contractor holding two pieces of equipment needed to complete the project. In an effort
to do the ethical right thing and not hold the "pre-qualified" contractor with equipment, it is
recommended to split the contract by purchasing the picnic shelter and BBQ from Sadie
Construction and have Malibu Pacific install the shelter, BBQ as well as supply the picnic tables,
prepare the site, complete the concrete, and finish the project.
Three (3) contractors attended the mandatory pre-bid walk through and two bidders, Sadie
Construction and Malibu Pacific submitted bids.
FISCAL IMPACT:
This project is approved in the City of Azusa's 2002-2003 Capital Improvement Budget funded
through the Mountain Cove CFD account. Project costs are$20,546.93 to Sadie Construction and
$23,700.00 to Malibu Pacific Inc. for a total project cost of $44,246.93. The project-approved
budget is $45,000.
/dls
03-062