HomeMy WebLinkAboutE- 5 Staff Report increase PO with Wildan & Associates for Building Plan Checking & Inspection Serv. 411.0„101
AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROY BRUCKNER, DIRECTOR OF COMMUNITY DEVELOPMENT
VIA: RICK COLE, CITY MANAGER
DATE: APRIL 21, 2003
SUBJECT: $75,000 INCREASE IN PURCHASE ORDER NUMBER 310603 WITH WILDAN AND
ASSOCIATES FOR BUILDING PLAN CHECKING AND INSPECTION SERVICES FOR A
NEW TOTAL OF $125,000
RECOMMENDATION
It is recommended that the City Council approve an increase of $75,000 for Blanket Purchase Order
number 310603 for Wildan and Associates for Building Division plan checking and inspection
services, for a new total of $125,000.
BACKGROUND
Plan checking and inspection demand has been very high,with Mountain Cove,Mountain View Business
Park, 10`h Street Business Park, and the APU dormitory building (all added to the normal workload),
having exceeded staff resources. Willdan and Associates is the City's vendor who provides plan
checking and interim inspection services to complement existing staff.While significant building revenue
has been realized from these projects to offset the cost of services, this year's budget for plan checking,
as well as the purchase order for this vendor (original purchase order amount of $50,000), has been
exceeded due to the high service demand. Accordingly, the purchase order for this vendor needs to be
increased.
FISCAL IMPACT
The FY2003 operating budget for the Community Development Department had already been increased
by$40,000 to accommodate services above and beyond the original $50,000 budget. Another budget
amendment in an amount of $35,000 will be processed administratively in order to bring both the
amended budget and purchase order to a new total of $125,000. Both budget amendments will be
reported in our Quarterly Budget Amendment Report to City Council. Plan check and inspection
services are currently being analyzed to determine whether additional permanent staffing of those
functions are warranted based on current and projected building activity in the City. There is no net
fiscal impact to the General Fund as increased revenue covers the cost of the increased expense.
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actual amount returned to the city of Azusa would depend on the actual
amount seized during the investigation.
The supervisor of LA-HIDTA 48 was asked about the historical seizure amounts
that have been returned to participating agencies in the task force for providing
a task force officer to the group. The following are the figures he provided for
an agency providing a single officer for fiscal years 1996-2002:
1996 $ 154,696
1997 $ 107,397
1998 $ 70,000
1999 $ 65,000
2000 $ 99,870
2001 $ 95,421
2002 $ 78,964
Total share to date $ 671,348
Average annual share per officer (FY 1996- FY 2002) $ 95,907
LA-HIDTA will provide $9,801 annually towards the overtime compensation for
the assigned officer. The city of Azusa would be responsible for the remaining
salary and benefits of the designated officer.
In addition to the substantial financial benefits that would accrue to the City
upon assignment of an officer to the task force, there are other benefits that
would be derived from a closer association with the DEA. Among the more
valuable benefits would be the availability of the Mobile Enforcement Team
(MET). This is a highly specialized team that aggressively targets violent
criminal drug enterprises. It is likely that this team could be assigned to target
our local gang before the end of the year. Disrupting our local gang would
reduce violent crimes, drug distribution and hate crimes in the city of Azusa.
Benefits
Assigning an officer to LA-HIDTA 48 has the potential to reap a windfall
economic benefit to the City. Even if the full potential is not realized, the
history demonstrates the probability that there will be a solid return on our
investment. The increased availability of the DEA resources is an added bonus.
We could deal a severe blow to our local gang.
Drawbacks
1) We will be losing one of our best officers for up to two years.
2) In order to maintain patrol officer strength it will be necessary to hire a
back-fill officer. That officer will likely be an entry-level officer, or at best
a lateral. It will take time to recruit, screen, hire and train a back-fill
officer.
FISCAL IMPACT
The annualized cost for a step 3 officer to backfill for the HIDTA officer will be
$89,001. This will be an unbudgeted expense to the General Fund.
Although the past performance of LA HIDTA asset seizure distribution
demonstrates that we can expect to receive approximately $95,907 annually,
this amount is not guaranteed. There will also be a period of time before we
will start receiving the asset seizure funds. This is due to the initial lag time
between joining the task force and the completion of court forfeiture
procedures.
Participation in the LA HIDTA task force does have the potential of returning a
substantial amount of seized funds to the city.
Prepared by,
Karen Pihlak, Police Captain