HomeMy WebLinkAboutI- 5 Staff Report Public Works PO for Traffic Signals MaintenanceCONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: NASSER ABBASZADEH, CITY ENGINEER
VIA: RICK COLE, CITY MANAGER
DATE: APRIL 7, 2003
SUBJECT: INCREASE IN THE PUBLIC WORKS DEPARTMENT PURCHASE ORDERS FOR TRAFFIC
SIGNALS MAINTENANCE, PLAN CHECK SERVICES, AND PLANS REPRODUCTION
RECOMMENDATION
It is recommended that the City Council approve an increase of $30,000 in blanket purchase order
number 310676 for traffic signal maintenance, an increase of $35,000 in PO number 310920 for plan check
services, and an increase of $2,000 in PO number 310052E for reproduction services (copying plans and
engineering drawings).
BACKGROUND
Due to increased activity, it is necessary to increase several city purchase orders to cover needed work
between now and the end of the fiscal year. Each purchase order is described in detail below citing the
specific reasons for each action being requested.
Purchase Order number 310676
This PO is for the maintenance of the City’s traffic signal system. The purchase order covers routine as
well as extraordinary maintenance (accidents and knock downs). After each accident, the City typically
recoups its costs associated with a knock down. However, there is a time lag between the initial response
to an accident and eventual reimbursement by the insurance company of the at-fault driver.
In the meantime, accidents drain the existing balances in blanket purchase accounts to the point that we
are not able to pay the vendor, Traffic Signal Maintenance Inc. (PEEK).
Purchase Order number 310920
This PO is for outside plan check services (Boghossian & Associates). Developers reimburse the City for
the actual expenses. Due to high level of development activity this year, the current balance is drained
and the purchase order limit needs to be raised by $35,000.
Purchase Order number 310052E
This PO is used for making copies of plans on City projects. In the current fiscal year CIP, we have both
high number of projects as well as large scale endeavors that have drained the original $800 budget for
this PO. Specific CIP project and publication charges received will offset the $2,000 increase for this
purchase order.
FISCAL IMPACT
This action will increase the revenues and expenditures by $67,000 to fund the increases in the purchase
orders within the Public Works Department/Engineering Division budget. The budget amendments fall
below the City Council approval threshold and are being processed administratively with City Manager
approval. These amendments will be reported as part of staff’s next quarterly budget amendment
report to City Council.