HomeMy WebLinkAboutJ- 4 Purchase of Digital Copy Equipment a ,
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TONY GARGICA, BUYER
VIA: RICK COLE, CITY MANAGER 4-A-1<"
DATE: MAY 5, 2003
SUBJECT: PURCHASE OF DIGITAL COPY EQUIPMENT
RECOMMENDATION
It is recommended that City Council waive the formal Request For Proposal process
and approve the purchase of two new Lanier LD075 digital copier/printer/scan
systems for a total amount not to exceed $36,715, including sales tax and delivery
charges to the City of Azusa, and that Council also approve the issuance of a blanket
purchase order in an amount not to exceed $7,000 per year for maintenance
agreements for both machines, to Lanier Worldwide, Inc. of Santa Fe Springs, CA.
BACKGROUND
City Hall and the West Wing each use high-speed copy machines top keep up with the
constant demand for document duplication by all City departments. The Canon copy
machines currently in use were purchased in 1996, and are of the now outdated
"analog" technology. Additionally, each machine has logged well in excess on one and a
half million copies, or"clicks", outliving its useful life by over a half million copies. The
copy machine at City Hall is no longer operable, and the copier in the West Wing is fast
approaching the same fate. The new digital machines will function as a walk up copy
machine as well as enabling city staff to copy, print, and scan at 75 words per minute in
both simplex and duplex modes. They will also allow staff to scan documents to their
own workstation, or to any other workstation they desire, or to scan to any e-mail
address they desire. The beauty of this is that they can perform all of these functions
from their own desktop. The new digital equipment will easily integrate with city
software, and ultimately, with the new document imaging system that is scheduled to
be installed next fiscal year