HomeMy WebLinkAboutMinutes - September 21, 2020 - UB, Special MeetingCITY OF AZUSA
MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY
TO THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY
REGULAR MEETING, AND
UTILITY BOARD SPECIAL MEETING
MONDAY, SEPTEMBER 21, 2020 – 6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located
at 213 E. Foothill Boulevard, Azusa, CA 91702. This meeting was held via teleconference only.
Mayor Gonzales called the meeting to order at 6:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Gonzalez, City Attorney Martinez, Director of Administrative Services Johnson, Director
of Utilities Robledo, and Chief Deputy City Clerk Garcia.
PUBLIC COMMENT
None.
CLOSED SESSION
The City Council recessed to closed session at 6:32 P.M. to discuss the following:
1. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California
Government Code, Section 54956.95.
Case Names: Terry Smith Jr. v. City of Azusa, WC Claim No. AZUA-2343, CJP039112AZ
2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section
54957.6.
City Negotiator: Sergio Gonzalez, City Manager and Talika Johnson, Director of Administrative Services
Organizations: AMMA (Azusa Middle Management Association), CAPP (Civilian Association of Police
Personnel) and APMA (Azusa Police Middle Management Association)
AZUSA UTILITY BOARD
3. CONFERENCE WITH LEGAL COUNSEL -Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9 and initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Government Code Section 54956.9.
One potential case.
REGULAR SESSION
Mayor Gonzales called the meeting to order at 7:30 P.M.
The Pledge of Allegiance was led by City Clerk Cornejo.
CITY COUNCIL ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
ABSENT: COUNCILMEMBERS: NONE
UTILITY BOARD ROLL CALL: Roll call was taken by Secretary Cornejo.
PRESENT: BOARDMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
ABSENT: BOARDMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk/Secretary Cornejo.
Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Bertelsen, Director of Economic and
Community Development Marquez, Director of Administrative Services Johnson, Director of Utilities Robledo, Director
of Public Works/City Engineer Delgadillo, Director of Information Technology and Library Services Graf, Economic
Development Specialist Campos, Planning Manager Munoz, and Chief Deputy City Clerk Garcia.
CLOSED SESSION REPORT
The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session:
Item 1 – City Council heard a presentation from Staff and legal counsel, no reportable action; Item 2 – City Council heard
an update from its negotiating team, no further reportable action; and Item 3 – City Council heard a presentation from
Staff and legal counsel relating a case related to a claim regarding a water line installation project from the Bonadiman
Water Company, the City Council authorized settlement of that claim in the amount of $86,000 plus $14,000 held by the
City of Azusa for additional work needed on the project, the vote on the matter was 5-0, no additional reportable action.
CEREMONIAL
Employees of the Quarter for Quarter III of 2020 Ruby Toledo, Senior Accounting Specialist, and Gilberto Juarez,
Administrative Services Department Intern, were recognized.
PUBLIC COMMENT
Jorge V. Rosales thanked Staff for answering the questions that he had regarding the agenda; expressed concerns
regarding Item H-2 stating that he believed that the item is not requesting approval as the work has already been
completed, but rather a request for ratification from the Utility Board and requested further clarification of the item.
REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL
COVID-19 STATUS UPDATE (Oral Report)
City Manager Gonzalez provided an update on Covid-19 stating that there are 1,498 positive cases and 22 lives lost in the
City of Azusa; the testing site at the North Recreation Center has tested 2,129 people, 33% of those individuals were
residents of Azusa, and of those Azusa residents, 44% were essential workers; testing is free, insurance is not required;
results are available in 24-48 hours; the Library and Recreation Staff has been creative in ways to provide services to the
community.
City Manager Gonzalez provided an update on the sale of $70M worth Pension Obligations Bonds stating that the sale of
the Bonds to retire old debt has closed which resulted in reduced interest rates and also increased the City’s credit rating.
PRESENTATION ON HOMELESSNESS/NEIGHBORHOOD CONNECTIONS/HOMELESS ASSISTANCE LIAISON
OFFICER (HALO)
Director of Information Technology and Library Services Graf presented an overview of the Neighborhood Connections
program which provides assistance to individuals in the area of social services via a Community Resource Specialist;
additional funding from Measure H obtained a part-time Union Station Housing Navigator to provide homeless services; a
5 City Grant provides access to 5 full-time Housing Navigators; 95 Azusa clients are housing ready. An overview of
available resources and housing was provided. Grants received via the San Gabriel Valley Council of Governments
provided funding for the creation of a Diversion Program and Housing Displacement Response Plan. The City Homeless
Plan Grant allow for funds to be allocated to the clean-up of riverbed encampments as well as Police and Code
Enforcement Outreach and Education.
In response to questions posed by the Council, she responded that the Union Station Housing Navigators handles the
placement of individuals into housing; regarding the 95 individuals that are housing ready, they could be placed in
housing anywhere within Los Angeles County; and due to the lack of available housing many individuals wait months to
be placed.
Police Bertelsen provided an overview of the Homeless Assistance Liaison Officer (HALO) program which provides
patrol officers special training to handle issues related to homelessness; and HALO officers refer the homeless to the
Neighborhood Connections and Union Station programs, work with local businesses and property owners to solve
homeless related issues, and collaborate with City Staff to find solutions. An overview of the Homeless Outreach Service
Teams (HOST) program which supplements the HALO program was provided; and $1M in new funding from the LA
County Board of Supervisors for outreach work was recently allocated.
PAGE TWO – 9/21/2020
CITY CLERK: COMMISSION RECRUITMENT UPDATE AND REQUEST FOR CITY COUNCIL TO SET A TIME
AND DATE TO HOLD THE INTERVIEWS OF APPLICANTS RECEIVED FOR CITY COMMISSION
City Clerk Cornejo announced that the City received 10 applications for the vacant commission positions and requested
that applicant interviews be held on September 28, 2020.
The Council directed Staff to schedule virtual interviews on September 28, 2020 at 6:30 p.m.
Mayor Pro-Tem Macias congratulated Ruby Toledo and Gilberto Juarez for earning the Employee of the Quarter
recognition; requested that an update regarding Council concerns and requests be provided each meeting; and requested
an update on the Bobcat Fire.
Chief of Police Bertelsen provided an update on the Bobcat Fire stating that the fire has burned 105,000 acres; firefighters
are working to keep Mt. Wilson safe; a controlled burn took place west of Highway 39 to remove fuel to prevent the fire
from jumping Highway 39; there is currently no threat to the community; and Staff keeps track of the services that they
provide and has requested a cost estimate from Los Angeles County Fire for the Ranch 2 fire, however the data is not yet
available.
Councilmember Alvarez congratulated the two employees of the quarter. He provided an update on the Foothill Transit
meeting that he recently attended stating that fare collection will begin in October; passengers will continue boarding from
the rear until permanent barriers are installed; a $33M grant allowed Foothill Transit to continue operating; 23 employees
have been affected by Covid-19; and electric powered double decker buses will begin operating in November.
Councilmember Avila thanked Chief of Police Bertelsen for his report on the Bobcat Fire; congratulated the two
employees of the quarter for their award; inquired about the possibility of permanently moving the Utility Board meeting
to the end of the Council Meeting agenda as is currently being done in order to give the public a better perspective of
Utility Board meeting items; reminded everyone to complete their 2020 Census forms; stated that he and Councilmember
Mendez met with the owners, real estate company, and maintenance providers of the Edgewood Center and they would
like to provide a report at a future Council Meeting; thanked the Police Department and Army Corps of Engineers for
their work in cleaning up the riverbed; and wished a happy 80th birthday to his father, Ralph Avila.
Councilmember Mendez reminded residents to have an emergency kit on hand; stated that he is in favor of moving the
Utility Board Meeting to the end of City Council meetings; thanked Fire Chief Inman for information provided to him;
thanked all of the agencies and Staff for their efforts in cleaning up the riverbed and offering of resources to the homeless;
provided an update on the meeting held with the Edgewood Shopping Center stating that the owners discussed extending
the hours that security is present at the center; stated that he is in favor of having the Edgewood Shopping Center owners
attend a Council Meeting to discuss concerns; and stated that he has received concerns from residents regarding Citrus
Crossing gardeners blowing trash into the street and inquired about the process for checking for violations.
Councilmember Avila commended Light & Water Staff for their work in repairing a transformer near his home in the
middle of the night during the heat wave.
Mayor Gonzales congratulated the two employees of the quarter for their award and thanked all employees for their hard
work; thanked the Cities of Duarte and Irwindale for agreeing to the building of a coalition with the City of Azusa to work
on the homelessness issues; stated that he attended a meeting with Congresswoman Napolitano regarding the Army Corps
of Engineers annual riverbed clean-up; stated that he attended the Mountain Cove HOA meeting regarding resident
concerns about the Ranch 2 fire; stated that he would like to have the Council present in the auditorium for the October 5,
2020 Council Meeting and should the Covid-19 numbers continue to decline, he would like to consider opening the
second meeting in October the public as well; announced that a Shred-a-Thon event will take place on September 26 at
Azusa Light & Water; and announced that the meeting would be adjourned in memory of Wynona Roach, lifelong Azusa
resident and La Puente Councilmember Dan Halloway.
City Manager Gonzalez stated that should the Council wish to meet in person, they can, however protocols must be
followed; and Staff will reach out to the County regarding the allowing of the public into the building.
SCHEDULED ITEMS – CITY COUNCIL
PUBLIC HEARING – JUSTICE ASSISTANCE GRANT (JAG) PRE-APPLICATION (JAG LOCAL: ELIGIBLE
ALLOCATION AMOUNTS OF LESS THAN $25,000)
Chief of Police Bertelsen presented the Item stating that the United States Department of Justice, Justice Assistance Grant
is offered to police departments for the purchase of equipment related to front line law enforcement; and Staff would like
to submit a grant application in the amount of $11,053 to purchase two laptop computers to be used by detectives and a
printer to be used by police administration.
Mayor Gonzales declared the hearing open.
City Clerk Cornejo read the affidavit of proof of publication published on September 1, 2020, in the San Gabriel Valley
Tribune.
PAGE THREE – 9/21/2020
Public Comment
None.
Moved by Councilmember Mendez, seconded by Councilmember Avila and carried by the unanimous vote of the Council
to close the Public Hearing.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: NONE
Moved by Councilmember Alvarez, seconded by Mayor Pro-Tem Macias, and carried by unanimous vote of the Council
to introduce authorize the City Manager to submit a grant application to the U.S. Department of Justice for the purchase of
specified equipment; and authorize the City Manager and Mayor to execute all contracts, reports, and other documents
required for receiving such funds pursuant to the terms and conditions of the U.S. Department of Justice.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: NONE
CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH THE UNITED STATES DEPARTMENT OF
AGRICULTURE NATURAL RESOURCES CONSERVATION SERVICE FOR FEDERAL ASSISTANCE THROUGH
THE EMERGENCY WATERSHED PROTECTION PROGRAM AND SUBSEQUENT REIMBURSEMENT
AGREEMENT BETWEEN THE CITY AND MOUNTAIN COVE HOME OWNER’S ASSOCIATION
Director of Public Works/City Engineer Delgadillo presented the Item stating that there is a potential for mudslides as a
result of the Ranch 2 Fire, therefore, this matter is time sensitive; Staff is requesting that the City Manager be authorized
to enter into an agreement through the Watershed Protection Program; the site was evaluated for mud flow calculations
and community impact; once an approved plan with the Natural Resources Conservation Service (NRCS) is in place, it
must receive final approval in Washington D.C.; at that point, Staff has 14 days to implement the plan; the NRCS requires
a City or County sponsor for the agreement which prohibits the Mountain Cove Home Owner’s Association (HOA) to
enter into the agreement directly; and 25% of the cost to implement the plan will need to be discussed with the HOA.
In response to questions posed by the Council, Director of Public Works/City Engineer Delgadillo stated that the site has
been visited on two occasions; the plan consists of k-rail installations and protective netting for potential rock falls; it is
expected that the cost will not exceed $150,000 due; Staff is working on obtaining used k-rail; in order to divert mud
flows and install the k-rail, some retaining walls will need to be demolished.
Mike Miranda, Los Angeles County Department of Public Works, provided additional information regarding the site visit,
safety measures, and the process for plan implementation. He responded to questions posed by the Council stating that
due to the steep terrain, seeding the area is difficult; and the County Fire Department would be able to provide the best
information regarding seeding.
City Manager Gonzalez responded to a question regarding reimbursement, stating that the NRCS will provide
reimbursement for 75% of the implementation costs; some of the measures are for Azusa Light & Water infrastructure,
which will not be paid for by the HOA; and the City will enter into a reimbursement agreement with the HOA to recover
costs of their safety measures.
Moved by Councilmember Mendez, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council
to authorize the City Manager to enter into an agreement with the United States Department of Agriculture (USDA)
Natural Resources Conservation Service (NRCS) for Federal assistance through the Emergency Watershed Protection
(EWP) Program in a form acceptable to the City Attorney and subsequent reimbursement agreement between the City of
Azusa and the Mountain Cove Home Owners’ Association.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: NONE
REVIEW AND APPROVE THE DRAFT MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
AZUSA AND UNITED STATES ARMY CORPS OF ENGINEERS FOR LAW ENFORCEMENT SERVICES FOR
THE FEDERAL WATER INFRASTRUCTURE SITES LOCATED WITHIN THE CITY OF AZUSA’S
JURISDICTION
Chief of Police Bertelsen presented the Staff Report stating that the Army Corps of Engineers is in charge of the
management and safety of the San Gabriel Riverbed; the Memorandum of Understanding (MOU) would authorize the
City of Azusa and Azusa Police Department to access their property and assist with law enforcement problems such as
trespassing and illegal encampments on their property; the City has been working with the Army Corps of Engineers for
over a decade; the 45 miles of river bed is patrolled by Army Corps of Engineers Park Rangers and Federal Protective
Services; and a Homeless Liaison Project Manager position was created by the Army Corps of Engineers and that
individual is the point of contact regarding homeless issues.
PAGE FOUR – 9/21/2020
Trevor Snyder, Los Angeles River Project Manager/Homeless Liaison, thanked the Council for allowing him the
opportunity to attend the meeting; and provided an overview of the clean-up that took place.
Chief of Police Bertelsen responded to a question posed by the Council stating that the MOU is similar to what was in
place in the past; the last MOU focused more on terrorist issues; and this MOU addresses homeless encampments and
trespassing in the riverbed. City Attorney Martinez also provided a brief description of the MOU.
Trevor Snyder responded to questions posed by the Council providing information regarding the steps taken to resolve the
issues of homeless in the riverbed.
Major Jeff Beeman, Army Corps of Engineers, responded to questions stating that they should have a decision regarding
additional riverbed security and protection, in the next few weeks.
Chief of Police Bertelsen added that Staff is able to track the number of calls for service in the riverbed, and provided
information about recent riverbed operations, costs, and available reimbursements.
Discussion ensued regarding issues in the riverbed, clean-up scope of work, and the need for a formal meeting regarding
the issue.
Moved by Councilmember Avila, seconded by Councilmember Alvarez, and carried by the following vote of the Council
to review and provide input on the draft 12 month Memorandum of Understanding between the U.S. Army Corps of
Engineers and the City of Azusa to provide law enforcement services for the Federal Water Infrastructure Sites located
within the City of Azusa’s jurisdictions and direct staff and the City Attorney to execute the agreement accordingly
subject to any non-substantive changes needed.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: NONE
Discussion ensued regarding the establishment of an Ad-Hoc Committee.
The nomination of Councilmember Alvarez to the Ad-Hoc Committee was carried by the following vote of the Council to
establish an Ad-Hoc Committee to work with neighboring cities, the San Gabriel Council of Governments (SGVCOG)
and interested groups to address homelessness in the riverbed, temporary housing, and other available resources.
AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: MACIAS
The nomination of Mayor Gonzales to the Ad-Hoc Committee was carried by the following vote of the Council to
establish an Ad-Hoc Committee to work with neighboring cities, the San Gabriel Council of Governments (SGVCOG)
and interested groups to address homelessness in the riverbed, temporary housing, and other available resources.
AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: MACIAS
CONSENT CALENDAR: City Clerk Cornejo pointed out an error on page 6 of Item E-1 which indicates $70,000 in
Pension Obligation Bonds; it should be corrected to $70,000,000. Moved by Councilmember Avila, seconded by
Councilmember Mendez and carried by unanimous vote of the Council, to approve Consent Calendar Items E-1 to E-20.
AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: COUNCILMEMBERS: NONE
1. The minutes of the Regular Meeting of August 17, 2020 were approved as amended.
2. Resolution No. 2020-C49 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and
applicable Memorandum of Understanding(s), were approved as follows:
Merit Increase and/or Regular Appointment: J. Wold, J. Poulos, J. Alvarenga-Rodriguez, D. Del Rosario, J. Baza, B.
Hale, J. Padilla
Reclassification: J. Agnew
New Appointments: M. DeAnda, K. Pascarella
Transfer: A. Solis
Separation/Retirements: M. Quiroz, D. Ferrari, J. Buccholz.
PAGE FIVE – 9/21/2020
4. It was found that the condominium project located at 511 North Azusa Avenue complied with the General Plan and
was consistent with the approved tentative tract map and any amendments thereto; it was found that the project was in
compliance with the provisions of the Subdivision Map Act; Final Tract Map 74278 was approved; and the City Clerk
and City Treasurer were authorized to endorse the certificates on the face of the map, which embodies the approval of
Final Tract Map 74278.
5. Project improvements were accepted; and Staff was authorized to file a Notice of Completion for the Alleyway &
Industrial Roads Pavement Rehabilitation Project No. 66120A & 66120C.
6. An amendment to the Professional Services Agreement with TKE Engineering, Inc. in the amount of $33,330, which
includes a 10% contingency for potential change orders for the Foothill Boulevard Pavement Rehabilitation Project,
was approved in a not-to-exceed amount of $107,470; and the City Manager was authorized to execute the agreement
on behalf of the City.
7. The proposed project was approved; and Staff was authorized to solicit a Notice of Inviting Bids for the CDBG
Project 602093-19, Sidewalk and ADA Improvements.
8. Staff was authorized to issue a Request for Proposals to provide fleet maintenance services.
9. Resolution No. 2020-C50 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING A GRANT
AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE “SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP)” 2020-2021 GRANT NO. PT21011.
and a grant was accepted in the amount of $93,000 (for hourly wages at an overtime rate) from the California Office
of Traffic Safety (OTS) to conduct DUI Saturation Patrol to apprehend drunk drivers, Warrant Service Operations and
other related traffic programs for the grant period from October 1, 2020 to September 20, 2021; and the Mayor was
authorized to execute the grant agreement.
10. An Agreement between the City of Azusa and the County of Los Angeles Department of Public Works to provide
paratransit services to disabled and elderly persons who reside in the County unincorporated areas of Azusa; and the
City Manager was authorized to execute the Agreement on behalf of the City.
11. The competitive bid process was waived as authorized under Azusa Municipal Code Section 2-521(a) – Cooperative,
Piggyback and Multiple Awarded Bid Purchasing with Other Agencies using the Sourcewell/National Joint Power
Alliance Contract No. 071619-MSL; the purchase and installation of new LED retrofit lighting by Musco Sports
Lighting, LLC, for the Memorial Park Basketball/Handball Courts ($72,400.25), the Northside Park
Tennis/Basketball Courts ($99,102.71), and the Slauson Park Basketball/Volleyball Courts ($75,668.75), was
approved in the total amount not to exceed $271,888.88, which includes a 10% contingency for potential change
orders as needed; and the City Manager was authorized to execute all documents necessary to effectuate the purchase
and installation of the lighting equipment.
12. Resolution No. 2020-C51 was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE CONSTRUCTION OF
A NEW ROOF-TOP HELIPAD TO BE LOCATED ON A PROPOSED BUILDING AT 1303 W. OPTICAL DRIVE,
AZUSA, CALIFORNIA, 91702 THROUGH THE APPROVAL OF UP-2020-03, DR-2020-06, AND
MODIFICATION TO UP-2019-01, AND FINDING THE PROJECT TO BE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA).
13. Amendment No. One to Professional Services Agreement with Willdan Engineering to provide environmental
consultant services for the Motor Avenue Project for a revised total amount not-to-exceed $62,874.00 of which
$23,584.00 is for the additional scope of work was approved; and a Professional Service Agreement with Fehr and
Peers to provide traffic analysis consultant services for the Motor Avenue Project was approved in an amount not-to-
exceed $29,060; and the City Manager was authorized to prepare and execute the agreement on behalf of the City.
14. The City Treasurer’s Statement of Cash and Investment Balances for the month of July 2020 was received, reviewed,
and filed.
15. A Second Amendment to the Professional Services Agreement with Project Dimensions, Inc. was approved in an
amount not-to-exceed $115,690 for a total contract amount of $191,690; and the City Manager was authorized to
execute the amendment on behalf of the City.
16. The Artist Services Agreement with Amber Plummer to provide professional artwork services in an amount not-to-
exceed $5,000 for the Azusa City Library Mural Project was approved; and the City Manager was authorized to
prepare and execute the agreement on behalf of the City.
PAGE SIX – 9/21/2020
17. A contract amendment for the West Wing Building Remodel Project WWBR-2020-01 with 2A Construction was
approved in a new total not-to-exceed amount of $244,430.00, of which $34,930.00 is for the additional scope of
work, plus an existing allowance of $20,950.00 for potential change orders; the Mayor was authorized to execute the
document on behalf of the City; and the amendment of the Purchase Order to Catalyst in a new total amount not-to-
exceed $137,107.54, of which $39,928.79 is for the new furniture for Public Works Department, plus an existing
allowance of $9,717.87, was approved.
18. Staff was authorized to circulate a Request for Proposals (RFP) for a Housing Element Update – 6th Cycle – 2021-
2029.
19. The issuance of a purchase order to Claremont Toyota in the amount of $27,848.00 plus a contingency of 10% for
final fees for the purchase of one new truck to replace an existing Community Improvement vehicle was approved.
20. An increase to the Cities Auto Body and Paint Blanket Purchase Order for Fiscal Year 2020/21 to a not-to-exceed
amount of $70,000.000 was approved.
SUCCESSOR AGENCY RELATED BUSINESS
RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED AUGUST
13, 2020 THROUGH SEPTEMBER 16, 2020
Agencymember Avila offered Resolution No. 2020-R13 entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY
OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY
FUNDS
Moved by Agencymember Avila, seconded by Agencymember Alvarez and carried by unanimous vote of the Agency to
adopt Resolution No. 2020-R13.
AYES: AGENCY MEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: AGENCY MEMBERS: NONE
ADJOURNMENT – CITY COUNCIL
RECONVENE - UTILITY BOARD
CONSENT CALENDAR – UTILITY BOARD Moved by Boardmember Gonzales, seconded by Boardmember Mendez
and carried by unanimous vote of the Board, to approve Consent Calendar Items H-1 – H-9.
AYES: BOARDMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
NOES: BOARDMEMBERS: NONE
1. The minutes of the Utility Board of July 20, 2020 were approved.
2. A $1,892,000 increase to the Sensus purchase order authorization was approved; and a $3,317,115 increase in the
Advanced Metering Infrastructure Capital Improvement Project budget was approved.
3. No energy storage procurement targets pursuant to AB 2514 due to the lack of cost-effectiveness was approved; and
the Director of Utilities was authorized to submit AB 2514 Energy Storage Compliance Report to the California
Energy Commission.
4. Plans and specifications for projected W-354 were approved; and Staff was authorized to advertise and solicit bids for
Project W-354 Triangle Flow Control Structure Capital Improvement Project.
5. Project improvements for Well 1 Rehabilitation Capital Improvement Project were accepted; the notice of Completion
was approved; and the Mayor was authorized to execute the Notice of Completion on behalf of the City; and the City
Clerk was authorized to submit the Notice of Completion for recordation to the Office of County Recorder of Los
Angeles County, within ten days of the Utility Board approval, as required by Section 3093 of the California Civil
Code.
6. The Fiscal Year 2019-20 Fourth Quarter Budget Reports for Electric and Water funds were received and filed.
7. The competitive purchase requirements pursuant to Chapter 2, Article VII, Section 2-521(a), of the Azusa Municipal
Code (Cooperative and Piggyback Purchasing) were waived; the issuance of a Purchase Order to National Auto Fleet
Group of Watsonville, California, in an amount not-to-exceed $82,335.48, including sales tax and delivery charges,
for (2) 2021 Chevrolet Silverado 2500HD 2WD Double Cab Work Trucks with service bodies was approved; and the
issuance of a Purchase Order to National Auto Fleet Group of Watsonville, California in an amount not-to-exceed
$65,106.10, including sales tax and delivery charges, for (1) 2021 Ford Super Duty F-350 DRW XL 2WD Regular
Cab with Custom flatbed was approved.
PAGE SEVEN – 9/21/2020
8. The issuance of a Purchase order to Reign Industries, Inc. in an amount not-to-exceed $80,708.03 for motor control
center upgrades at Wells 4, 5, and 7, under Azusa Municipal Code Section 2-517(a)(25) Electric Motor Controls was
approved.
9. The results of the California Air Resources Board’s August 18, 2020 auction of Greenhouse Gas (GHG) Allowances
were received and filed.
It was the consensus of the Council to adjourn the meeting in memory of Ms. Wynona Roach, Lifelong Azusa Resident,
and Mr. Dan Halloway, La Puente Councilmember.
TIME OF ADJOURNMENT: 9:54 P.M.
__________________________________________
CITY CLERK
NEXT RESOLUTION NO. 2020-C52 (City)
NEXT ORDINANCE NO. 2020-07
NEXT RESOLUTION NO. 2020-R14 (Former Redevelopment Agency)
NEXT MEETINGS: October 5, 2020 and October 19, 2020.
PAGE EIGHT – 9/21/2020