HomeMy WebLinkAboutG-6 Staff Report Proposal for on site cooking for Senio Meal Program
CONSENT CALENDAR
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOE JACOBS, DIRECTOR OF RECREATION AND FAMILY SERVICES
VIA: RICK COLE, CITY MANAGER
DATE: MAY 5, 2003
SUBJECT: REQUEST FOR PROPOSAL FOR ON SITE COOKING FOR SENIOR MEAL PROGRAM
RECOMMENDATION:
It is recommended that City Council approve the Request for Proposals for on site cooking for the Senior
Meal Program, allowing implementation of the open bid procedure as required by the Los Angeles
County Area Agency on Aging to secure senior meals for fiscal year 2003-2004.
BACKGROUND:
Since 1978, the City of Azusa has provided Sr. Meals. Upon receipt of Federal Older American Act
funding, these meals are funded by the Los Angeles County Area Agency on Aging, who require all
contractors to go out to bid every four years during the County open bid process to award those federal
funds. The Los Angeles County Area Agency on Aging then will renegotiate with their contractors for
years two, three and four and allow the City of Azusa to do the same with the food service contractor.
Due to the cost of providing these meals, the attached Request for Proposal allows the contractor the
opportunity to coordinate, prepare and deliver additional Title IIIC meals to neighboring communities in
an effort to make the venture fiscally prudent to all, specifically keeping Azusa’s meal costs as low as
possible. This goal can be accomplished by the contractor preparing all meals in the Azusa Sr. Center
kitchen. Currently the program serves 710 unduplicated individuals and 33,925 meals annually.
FISCAL IMPACT:
There is no fiscal impact on the General Fund because these costs are borne by the grant from the Los
Angeles County Area Agency on Aging. Any contract to be signed will be contingent upon receipt of
sufficient funds from said agency. The current year’s program is funded at $87,000.