HomeMy WebLinkAboutH- 6 Staff Report Award purchase of 20 Compaq PC's CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INTERIM DIRECTOR OF INFORMATION SERVICES
VIA: RICK COLE, CITY MANAGER
DATE: MAY 5, 2003
SUBJECT: WAIVING OF FORMAL BIDDING AND AWARD PURCHASE OF 20 COMPAQ PC’S TO CDWG UNDER
CALIFORNIA MULTIPLE AWARDS SCHEDULE (CMAS)
RECOMMENDATION
It is recommended that the City Council, waiving formal sealed bids in accordance with Azusa Municipal Code
Section 2-522 section C due to the fact that Compaq is covered under the California Multiple Award Schedule CMAS
agreement number 3-95-70-0110A which allows cities to waive formal bidding, approve the purchase of 20 Compaq
Personal Computers, as configured in attached quote, from CDWG. Total purchase price (including tax) is
$18,442.00.
BACKGROUND
Each year the City’s Information Services staff develops plans for the orderly rotation of computer hardware. Since
1996 the staff has been rotating out and retiring antiquated hardware. This effort has succeeded in standardizing
most of the PCs throughout all departments, but given the large number of computers at the City, pockets of
outdated equipment still remain, and some departments are not adequately connected.
Part of the Information Technology Master Plan, is to address areas with low end or no computers, and realign PC
replacement with PC life cycle through the CIP. Given the high total cost of ownership and the rapid obsolescence of
the PC's, replacements were initially planned over a 3-year life cycle. By relocating PC’s and printers across
departments/users as we procure new systems, we have been able to achieve optimal usage of the equipment and
extend the life of the PC's to 4 years in most cases. Thus on an average one fourth of City PC's need to be replaced
every year to in order to keep performance and reliability to a minimum standard.
FISCAL IMPACT
These PC’s in the amount of $18,442.00 are budgeted as part of equipment replacement in the FY 2003 General Fund
budget – Information Technology.