HomeMy WebLinkAboutE-8 Staff Report - Amendment with KOA CorporationCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: OCTOBER 19, 2020
SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT
AMENDMENT WITH KOA CORPORATION FOR THE TRAFFIC MANAGEMENT
SYSTEM PROJECT
BACKGROUND:
KOA Corporation is currently providing professional engineering services for the Traffic Management
System Project. This project proposes to alleviate traffic congestion, improve traffic and pedestrian
safety, and reduce travel times, allowing vehicles to operate more efficiently with less impact to the
environment. During construction, Staff and its consultant identified the initial amount budgeted for
professional engineering services did not consider construction management and inspection services
throughout the entire term of this project. This action will authorize the City Manager to amend the
professional services agreement with KOA Corporation.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve an agreement amendment in the amount of $175,286, which includes a 10%
contingency for potential change orders, increasing the not-to-exceed amount to $874,487, in a
form acceptable to the City Attorney, on behalf of the City.
2)Authorize the City Manager to execute an agreement amendment with KOA Corporation, in a
form acceptable to the City Attorney, on behalf of the City.
ANALYSIS:
APPROVED
CITY COUNCIL
10/19/2020
Agreement Amendment with KOA Corporation
October 19, 2020
Page 2
On April 3, 2017, the City Council awarded a professional services agreement to KOA Corporation for
the Traffic Management System Project. The project will modernize various signalized intersections
along major corridors in the City to improve local and regional traffic flow. The project improvements
include new radios, traffic controllers, wiring, conduits, fiber optics or wireless connections, traffic
signal poles, vehicle heads, pedestrian heads, video detection cameras, and a centralized traffic control
and monitoring system. These improvements will promote coordinated traffic operations with
neighboring cities and multi-jurisdictional collaboration with the ultimate goal of improving mobility
and alleviate congestion by remotely controlling the synchronization and timing of the intersections to
maximize traffic flow. This project is being funded with a $3,507,490 Proposition C Grant from the Los
Angeles County Metropolitan Transportation Authority 2011 Call for Projects.
On April 16, 2018, the City Council approved an agreement amendment in the amount of $74,290,
which included a 10% contingency for potential change orders, increasing the not-to-exceed amount to
$699,201. This amendment had included improvements at the intersection of Foothill Boulevard, Alosta
Avenue, and Rockvale Avenue to the design of the Traffic Management System.
This project is currently in the construction phase and is expected to be completed in December 2020.
Staff is seeking authority to amend the existing professional services agreement with KOA Corporation
to include construction management and inspection services through the completion of this project.
FISCAL IMPACT:
The amended professional services agreement with KOA Corporation was in the amount of $699,201
which included a 10% contingency for potential change orders. The costs for the added scope of services
are $175,286, which include a 10% contingency for potential change orders. Staff requests a revised not-
to-exceed amount of $874,487, which includes the original amount plus the added scope of services. The
original agreement was funded with Proposition C Grant Funds. There are sufficient Prop C funds to
cover the scope increase cost of $175,286. Upon Council approval and when the amended agreement is
fully executed, staff will prepare the budget amendment accordingly.
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/ City Engineer
Fiscal Reviewed by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative City Manager
Services
Attachment:
1) Professional Services Agreement with Amendments
1
CITY OF AZUSA
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
WITH KOA CORPORATION
1. PARTIES AND DATE.
This Second Amendment to the Professional Services Agreement (“PSA”) (“First
Amendment”) is entered into on the ____ day of October, 2020, by and between the City of
Azusa, a municipal corporation organized under the laws of the State of California, with its
principal place of business at 213 East Foothill Boulevard, Azusa, California 91702 (“City”) and
KOA Corporation, with its principal place of business at 1100 Corporate Center Drive, Suite
201, Monterey Park, CA 91754 (“Consultant”). City and Consultant are sometimes individually
referred to herein as “Party” and collectively as “Parties”.
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Professional Services
Agreement dated April 25, 2017 ("Original PSA"), whereby Consultant agreed to render
professional engineering services for the Traffic Management System Project (“Project”)
2.2 First Amendment. On April 16, 2018, the City amended the Original PSA to
include engineering services for land surveying, plan preparation, utility relocation coordination,
flood control permit process, construction management, and inspection for improvements at the
intersection of Foothill Boulevard, Alosta Avenue, and Rockvale Avenue.
2.3 Second Amendment The City now desires to amend the existing PSA to include
engineering services for construction management and inspection for all improvements within
the entire scope of project.
3. TERMS.
3.1 Scope of Services and Term. The following professional engineering services
are added to the scope of services:
KOA Corporation to provide construction management and inspection services throughout the
term of the Traffic Management Systems Project.
3.2 Fees and Payments. The costs for the added scope of services are $175,286,
which
2
includes a 10% contingency for potential change orders, with a not-to-exceed amount of
$874,487.
CITY OF AZUSA KOA CORPORATION
By: By:
Sergio Gonzalez Jimmy Lin
City Manager President
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney