HomeMy WebLinkAboutAgenda - October 19, 2020
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY, AND
SPECIAL AZUSA UTILITY BOARD MEETING
OF THE CITY OF AZUSA
CORONAVIRUS (COVID-19) ADVISORY
Due to the state and local State of Emergency resulting from the threat of Novel Coronavirus (COVID-19),
Governor Newsom has issued Executive Order N-29-20 in which Section 3 supersedes Paragraph 11 of
Executive Order N-25-20 (issued on March 12, 2020) addressing Brown Act regulations. This new order states
that the City does not need to make a physical location available for members of the public to observe a public
meeting and offer public comment. The Order allows the City to hold City Council/Board meetings via
teleconferencing and allows for members of the public to observe and address the meeting telephonically or
electronically.
To comply with the recent Health Orders issued by the Governor and Los Angeles County Health
Department, the City Council meeting scheduled for Monday, October 19, 2020 at 6:30 p.m. will be
closed to the Public. Those wishing to comment on items on the closed session agenda 6:30 P.M. may do so by
calling (669) 900-6833 and when prompted entering the following meeting ID # 978 5214 8432 between 6:00
P.M - 6:30 P.M. Those wishing to make public comment on the Regular City Council meeting or Special Utility
Board meeting agenda at 7:30 P.M. may do so by calling (669) 900-6833 and when prompted entering the
following meeting ID # 978 5214 8432 between 6:30 P.M. – 7:30 P.M. No calls will be accepted after 7:30
P.M. Please note if you call in for Public Comment, you will be placed in a waiting room up until your turn to
speak. NOTE: You will not be able to hear the meeting live from the call but may access the meeting by
clicking the link below or on your local cable access channel. Members of the public may also submit written
comment by emailing PublicComment@azusaca.gov by 5:30pm. Emailed public comments will be provided to
the City Council and will be part of the record but will not be read aloud. (Email Comments shall be limited to
no more than 250 words).
View the City Council meeting live at the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or Channel 3 (Spectrum).
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AZUSA AUDITORIUM – CLOSED TO THE PUBLIC MONDAY, OCTOBER 19, 2020
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Regular Meeting
AZUSA CITY COUNCIL/AZUSA UTILITY BOARD
ROBERT GONZALES
MAYOR/BOARD MEMBER
URIEL E. MACIAS EDWARD J. ALVAREZ
MAYOR PRO-TEM/ COUNCILMEMBER/
CHAIRPERSON BOARD MEMBER
JESSE AVILA ANDREW N. MENDEZ
COUNCILMEMBER/ COUNCILMEMBER/
BOARD MEMBER BOARD MEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION – CITY COUNCIL/AZUSA UTILITY BOARD
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for during
the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION - Pursuant to California
Government Code, Section 54956.9(d)(1).
Case Name: Praxedes E. Running et al v. Covina Irrigating Company et al.; L.A. County Sup. Court Case
No. BC623542; Appellate Case No. B293638.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY AND SPECIAL UTILITY BOARD MEETING.
NOTICE TO THE PUBLIC FOR REGULAR MEETING AND SPECIAL UTILITY BOARD MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not
be accepted.
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A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call – City Council
3. Roll Call – Utility Board
4. Flag Salute
5. Invocation – None
6. Closed Session Report by the City Attorney
CEREMONIAL - None
B. PUBLIC PARTICIPATION – CITY COUNCIL AND UTILITY BOARD
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. Under the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. COVID-19 Status Update. (Oral Report)
2. Ranch 2 Fire and Mountain Cove Mitigation Plan Update. (Oral Report)
3. Introduction of New Deputy City Manager - Nico DeAnda-Scaia.
D. SCHEDULED ITEMS - CITY COUNCIL
1. DISCUSSION AND DIRECTION REGARDING VAPE SHOPS, TOBACCO STORES, HOOKAH
LOUNGES AND OTHER SIMILAR USES IN THE CITY OF AZUSA.
RECOMMENDED ACTION:
Receive a presentation from staff and provide appropriate direction on the subject matter.
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OF OCTOBER 5, 2020.
RECOMMENDED ACTION:
Approve minutes as written.
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2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED
OCTOBER 2, 2020 THROUGH OCTOBER 14, 2020.
RECOMMENDED ACTION:
Adopt Resolution No. 2020-C64 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service
Rules and applicable Memorandum of Understanding(s); and Authorize the City Manager and City Attorney
to execute the attached Side Letter of Agreement between the City and the International Brotherhood of
Electrical Workers (IBEW) bargaining group revising Section 14.2 Differential Pay – Rubber Gloving of
their MOU expiring July 31, 2021.
4. LOS ANGELES COUNTY DISTRICT ATTORNEY’S OFFICE AND THE CITY OF AZUSA
OPERATIONAL AGREEMENT FOR AUGUST 1, 2020 – JULY 31, 2025.
RECOMMENDED ACTION:
Approve the agreement between the Los Angeles County District Attorney’s Office and the City of Azusa;
authorize the City Manager, or designee, to execute the agreement, in a form acceptable to the City
Attorney, on behalf of the City; and approve subject to non-substantive changes approved by the City
Attorney and City Manager.
5. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF AUGUST 2020.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of August 2020.
6. ADOPTION OF RESOLUTION ALLOWING STAFF TO APPLY FOR MEASURE A
ALLOCATIONS.
RECOMMENDED ACTION:
Approve Resolution No. 2020-C65 providing blanket authority to staff to file applications for grant funds
from the Los Angeles County Regional Park and Open Space District for Measure A funding for projects
and programs.
7. APPROVAL OF LEASE AGREEMENT WITH OPTIONS FOR LEARNING LOCATED AT 328 N.
ORANGE PLACE, AZUSA, CA.
RECOMMENDED ACTION:
Approve a three-year Lease, with two potential one-year extensions, to Options for Learning for Space and
Modular Trailers at 328 N. Orange Place; and Authorize the City Manager to execute the Lease Agreement,
in a form acceptable to the City Attorney, on behalf of the City.
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8. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT AMENDMENT WITH
KOA CORPORATION FOR THE TRAFFIC MANAGEMENT SYSTEM PROJECT.
RECOMMENDED ACTION:
Approve an agreement amendment in the amount of $175,286, which includes a 10% contingency for
potential change orders, increasing the not-to-exceed amount to $874,487, in a form acceptable to the City
Attorney, on behalf of the City; and Authorize the City Manager to execute an agreement amendment with
KOA Corporation, in a form acceptable to the City Attorney, on behalf of the City.
9. REQUEST TO INCREASE FISCAL YEAR 2020/21 BLANKET PURCHASE ORDER FOR
EMERGENCY COVID-19 CLEANING.
RECOMMENDED ACTION:
Approve an increase to the Emergency Response Crime Scene Cleaning Blanket Purchase Order for Fiscal
Year 2020/21 to a not-to-exceed amount of $70,000.
10. APPROVE THE PURCHASE OF SPORTAFENCE WHEELED SYSTEMS PORTABLE FENCE
SECTIONS.
RECOMMENDED ACTION:
Waive purchasing procedures as authorized under Azusa Municipal Code Section 2.520(b), Sole source
purchases, and approve the purchase of the SportaFence Wheeled Systems in the amount not to exceed
$75,068.96 from SportaFence Marketing Enterprises, LLC; and Authorize the City Manager to execute a
purchase agreement with SportaFence Marketing enterprises, LLC for the purchase of the SportaFence
Wheeled Systems.
F. SUCCESSOR AGENCY RELATED BUSINESS. - None
G. ADJOURNMENT – CITY COUNCIL
H. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/BOARD
1. Utilities Director Comments
2. Water Supply Update
3. Power Supply Update
I. CONSENT CALENDAR – UTILITY BOARD
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
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1. APPROVE THE MINUTES OF THE SPECIAL UTILITY BOARD OF SEPTEMBER 21, 2020.
RECOMMENDED ACTION:
Approve minutes as written.
2. AUTHORIZATION TO SOLICIT BIDS FOR PROJECT W-356 NORTH RESERVOIR
REHABILITATION CAPITAL IMPROVEMENT PROJECT.
RECOMMENDED ACTION:
Approve the project W-356 plans and specifications; and Authorize advertisement and solicitation of bids
for Project W-356 North Reservoir Rehabilitation Capital Improvement Project.
3. APPROVAL OF A ONE (1) YEAR EXTENSION FOR THREE PROFESSIONAL SERVICES
AGREEMENTS FOR ON-CALL PROFESSIONAL ENGINEERING AND CONSTRUCTION
MANAGEMENT SERVICES.
RECOMMENDED ACTION:
Approve a one-year extension of the professional services agreement with Stetson Engineering, Inc., for on-
call professional engineering and construction management services; and Approve a one-year extension of
the professional services agreement with Stantec Consulting Services, Inc., for on-call professional
engineering and construction management services; and Approve a one-year extension of the professional
services agreement with NV5, Inc. (formerly known as CivilSource, Inc.) for on-call professional
engineering and construction management services; and Authorize the Mayor to execute, in a form
acceptable to the City Attorney, amendments to the professional services with each of the above firms.
4. AWARD TASK ORDER 11 FOR WELL 7 REHABILITATION TO GENERAL PUMP COMPANY.
RECOMMENDED ACTION:
Award Task Order 11 for Well 7 Rehabilitation to General Pump Company, under the existing Master
Maintenance Services Agreement, for a not-to-exceed amount of $456,802.39.
5. AWARD BID CONTRACT TO TEICHERT ENERGY & UTILITIES GROUP, INC. FOR
FURNISHING AND INSTALLING UNDERGROUND ELECTRIC SUBSTRUCTURES ALONG
WEST GLADSTONE STREET & SOUTH MOTOR AVENUE IN ACCORDANCE TO PLAN AND
SPECIFICATION LD2020-5.
RECOMMENDED ACTION:
Approve the award of a construction contract for Project LD2020-5 to Teichert Energy & Utilities Group,
Inc. in an amount not-to-exceed $749,764.76; and Authorize the Mayor to execute the Contract in a form
acceptable to the City Attorney.
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6. APPROVAL OF THE NOTICE OF COMPLETION FOR FURNISHING AND INSTALLING OF
UNDERGROUND ELECTRIC SUBSTRUCTURES ON AEROJET AVENUE IN ACCORDANCE
WITH PLAN AND SPECIFICATIONS FOR PROJECT LD2020-2.
RECOMMENDED ACTION:
Find that TSR Construction & Inspection has completed the Aerojet conduit extension with plans and
specifications for Project LD2020-2; and Approve the Notice of Completion and authorize the Mayor to
execute the Notice of Completion on behalf of the City; and Authorize the City Clerk to submit the Notice
of Completion for recordation to the Office of the County Recorder of Los Angeles County, within ten days
of the Utility Board approval, as required by Section 3093 of the California Civil Code.
7. APPROVAL OF CANCELLATION OF OCTOBER UTILITY BOARD MEETING.
RECOMMENDED ACTION:
Cancel the Utility Board regular meeting on October 26, 2020.
I. ADJOURNMENT – AZUSA UTILITY BOARD
UPCOMING MEETINGS:
November 2, 2020, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
November 16, 2020, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be
made to provide access to the meeting.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on October 15, 2020, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office