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HomeMy WebLinkAboutA- 5 Minutes May 5, 2003 CityCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MAY 5, 2003 - 6:30 P.M. The City Council of the City of Azusa met In regular session at the above date and time In the Azusa Auditorium. - - CEREMONIAL Ceremonial Mr. and Mrs. Noe Falcon sang two musical selections as a tribute to Mothers everywhere. Tribute Mom Chief of Police Davis Introduced Officer Dean Brewer, who announced the opening of the OTS Grant Command Post Center trailer which Is a project submitted to the Office of Traffic Safety to Award combat traffic drunk drivers. He stated that the project Is a pro -active DUI enforcement In ✓i Recognitlo conjunction with the cities of Covina, Baldwin Park, Glendora which created a coalition of to V. Franco agencies teamed up with other agencies to do the enforcement. He stated that the target area Miller Is along the Arrow Highway corridor. He stated that the OTC grant paid for $90,000 In Brewing overtime and the $20,000 nailer and Miller Brewing Company donated $10,000. He formally thanked Mr. Victor Franco, Regional Public Affairs Representative of Miller Brewing Company, and presented him with a Certificate of Recognition from the City. The entire Council presented of Certificates of Appreciation, Blue Stars, and Yellow Ribbons to Cert of Appre the families of young men and women of Azusa serving In our Armed Forces as of May 2003. Blue Star The names of young men and women of Azusa serving In our armed forces are as follows: Program SPC. Paul J. Adair, U.S. Army Pvt. Kevin Bullock, U.S. Army Specialist Leroy Harris ill, U.S. Army Sgt. Francisco *Billy" Ortega, U.S.M.C. 1" Division PFC Jose Manuel Ramirez, U.S. Army SSG Carlos Luis Castro, U.S. Army Specialist Kenny Troyan, U.S. Army Sgt. Thomas Sandoval, U.S. Air Force Sgt Gilbert Conales, U.S.M.C. Pt. John Henderson, California National Reserves PFC James Junior Vega, U.S. National Guard Airman Celestin Espinoza, U.S. Air Force SPC Phillip A. Lopez, U.S. Amty CPL Joshua P. Lopez, U.S.M.C. Sgt. Nicolas Dospital, U.S. Marines Sgt. Rocky Duran, U.S.M.C. Sgt. Alex Estrada, U.S. Army Sgt. Salvador Pintel, U.S. Army SPC Eva Lizette Jimenez, U.S. Army Staff Sgt. Ismael Alonso Mota, U.S. Air Force Michael Artechl, U.S. Navy Medical Specialist Dawn Ward, U.S. Army PV2 Michael Narciso Molinar, U.S. Army . SPC Miguel Enriguez, U.S. Amry SPC Michael Enriguez, U.S. Army Spec Enrique Vlllamar, U.S. National Guard Eng. Core Juan Jose Bustamante, U.S. Navy The City Council presented a proclamation to Roberto Robledo of Roberto's Very Me)dcan Food Procto welcoming the business to the City of Azusa. Roberto's McAcan Foo The City Council presented a proclamation to Nasser Abbaszadeh, Assistant Public Works Proc for Director/City Engineer proclaiming the week of May W as Public Works Week In the City of Pub Works W Azusa. The City Council presented a proclamation to Kathy Ford of Project Sister prodaiming the Proc Sexual month of April as Sexual Assault Awareness Month in the City of Azusa. Assault INVOCATION was given by City Manager Rick Cole. Awareness It was consensus of Council to recess to Closed Session to discuss the following: Recess to PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, Closed Sess CLOSED SESSION And voluntee REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Real Prop Property: 613 - 615 N. Azusa Ave, Azusa, CA 91702 613-615 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Azusa Ave Negotiating Parties: Dr. Reyes Of fees Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8) Real Prop Property: 619-621 N. Azusa Avenue, Azusa CA 91702 . 619-621 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. .. Azusa Ave Under Negotiation: Price and Terms of payment. CONFERENCE WITH LEGAL COUNSEL - ANTICPATED LITIGATION (Gov. Code Sec Conference 54956.9 (c 1). Number of Cases: One W/Legal Cnd The City Council recessed at 7:15 P.M. The City Council reconvened at 7:30 P.M. City Recess/ Attorney Carvalho advised that there was no reportable action. Reconvened Mayor Madrld called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by City Manager Rick Cole. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, And Her Cou MADRID And voluntee ABSENT: COUNCILMEMBERS: NONE D. Cortez . ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, City Librarian Tovar, Director of Family Services Jacobs, Director of Utilities Hsu, Human Relations Commission Coordinator Parker, Police Office Brewer, Director of Park Planning and Development Noriega, Director of Public Works Nakasone, City Treasurer Macias, Senior Services Manager Crawford, Police Captain Garda, Assistant Community Development Director Onaga, Assistant Economic Development/Redevelopment Director Amador, Interim Economic Development/Redevelopment Director Hennessey, Members of Traffic Safety Enforcement Team, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Representative of Azusa Chamber of Commerce Introduced Miss Azusa Anlssa Aklmoto and her Introduction Court, Annalisa Abbs and Tiffany Porter. Ms. Tina Firestone, Executive Director of the Azusa Miss Chamber of Commerce Introduced Peggy Martinez and Mercedes Cortez who volunteering to And Her Cou oversee the Miss Azusa Scholarship Program. The provided and update on the program. And voluntee Mr. Dick Cortez, representing Saint Frances of Rome School addressed Council requesting D. Cortez . waiver of fees and "In Kind Services', In connection with the Annual family Festival to be held Saint Frances on June 6, 7, and 8, 2003. He noted that on his report, he did not list fees for electrical Request waiv Inspection, which amounted to 5130.00. Of fees Councllmember Chagnon advised that In light of a recent s Discussion agn igh pedal events workshop that revealed ' the costs for waiver of fees, she would be voting noon the request. She reminded all that the Re: feewaiver City may no longer be In the business of lending out equipment due to costs and wear and tear. Discussion was held regarding police fees, temporary use permit, rental fees and electrical fees. Movedby Mayor Pro -Tem Rocha to a Motion y approve the request by Saint Frances of Rome request to waivefees and In kind services. Motion died for the lack of a second. Dies After additional discussion it was moved by Councilmember Chagnon, seconded by Request for Councilmember Hardison and carried to deny the request fromSaintFrances of Rome for Waiver waiver of fees and In kind services. Mayor Madrid and Mayor Pro-Tem Rocha dissenting. Denied Messrs. Richard and Gordon MacLean addressed Council requesting that a stop sign be Messrs. Installed at the northeast corner of Mauna Loa and Factor Avenues. They advised that a young MacLean man was struck while riding his bicycle. After discussion the Issue was referred to the City Request for Engineer. City Manager advised that this was a shared Intersection between the City and Stop sign County of Los Angeles. The gentlemen responded stating that they are requesting this signs Mauna Loa from both entities. & Factor Mr. and Mrs. Ron and Audrey Lohr, representing the Clvitans Club, addressed Council Inviting Mr. &Mrs. all to the celebration of Its W Anniversary. They announced that a Steak Fry will be held on Lohr Saturday, May 31" at Monrovia Nursery at a cost of $10 per person. They also Invited all to W Annlvers become members of the club. For more Information write to P.O. Box 24, Azusa, California. Clvitans . REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Rpts/Updates Councilmember Stanford apologized for being late but was In attendance at a meeting where Stanford the Gold Une 11 was discussed. He advised that there will bean conference at Azusa Pacific Comments University on June 5'" and 6'", on Character of Education, of which the AUSA will participate as well as others. He also announced that at that same time Peter Yarrow of the 60's group Peter, Paul and Mary, will be giving a free concert on June 51° at APU at 7 p.m. Councilmember Chagnon announced that the Kids Come First Golf Tournament will be held on Chignon June 13"' and Invited all to attend. She advised that applications could be picked up at the Comments Recreation Department at Memorial Park or she could be contacted at 334-9446. Mayor Pro-Tem Rocha announced that on Saturday, May 17' there will be the Step Out for Rocha Seniors Walk from 8 a.m. - 11:00 a.m. and he also on that same date the Klwanis Pancake Comments Breakfast will be held at the Foothill Shopping Center from 8 a.m. - 12:00 noon. He asked that the meeting be adjourned In memory of Johnny Castillo, Jenny Alvarez and Peter Ramos. Mayor Madrid congratulated the Azusa Badminton Team who are expected to be among the -Madrid favorites when the CIF-Southem Section play-offs begin In a few weeks; she announced that the Comments coach has 134-23 record over the last nine seasons and the Azusa AYtecs are 14-0 overall and 12-0 in league play. City Manager Cole provided and update on the State Budget, stating that the State Senate and City Mgr the State Assembly passed Its first wave of budget cuts that begin to addressed the 35 billion Comments - dollar State deficit, which Is expected to grow. He provided Information regarding the Issue. He then Introduced Mr. Terry Franson of the Human Relations Commission to talk about the concerns regarding the closure of Camp Glen Rocky In San Dimas. . Mr. Terry Franson of the Human Relations Commission addressed Council and audience stating T. Franson that the commission received a presentation from Mr. Jose Juarez, Assistant Director of Camp HRC Glen Rocky and three detainees regarding the Impending closure of the camp. He detailed the Re: Closure Issue regarding the closure of the Camp Glen Rocky and requested Council support of the HRC Camp Glen to lobby against the closure. Rocky . An Item of subsequent need arose and It was moved by Councilmember Stanford, seconded by Item of Sub. Councilmember Chagnon and unanimously carried to agendize the Item. Need - Moved by Councilmember Stanford, seconded by Mayor Pro-Tem Rocha and unanimously Resolution carried that a resolution be prepared to support the HRC efforts to stop the closure of Camp Lobbying ags Glen Rocky. Further, that the lobbying efforts be held In cooperation with the Office of the First Closure of District Supervisor Gloria Molina. Camp Rocky . Mayor Madrid requested that a new section be added to the agenda entitled "Old Business" In Madrid _ order to follow up on Items that need to be revisited or updated. The first two Items Ilsted will New Section be GECO and EI Patio. "Old Busines City Manager Cole advised that Councilmember Stanford has been selection as Chairperson of City Mgr the Gold Une Committee. Comment Consideration of 'call up" of Precise Plan of Design #P-2002-249, for the property located at Call Up 720 North Todd Avenue. Councilmember Chagnon advised that the property In question Is 720 N. Todd located on Todd Avenue north of Texaco, where there Is an alley which connects Todd and P-2002449 Loren and that the property Is unique In that It seems to have two fronts, one which fronts onto Todd and one onto Loren. .. 05/05/03 PAGE THREE She explained the Issue stating that the she would like to see the easbelevatlon of the building, Chagnon on Loren, which is basically the back, to look more like the West Elevation, the front. Comments Discussion was held between Councllmembers. It was consensus of Council to approve the Call up appv call up and that staff be directed to set a Public Hearing regarding the Issue. PH schedule Mayor Madrid noted that she would of like to see a more attractive building on the Net Mayor Development Project on 10t° and Todd Avenue. No action was taken on this matter. Comments Sched Items PUBLIC HEARING -Assessments for the City of Azusa Landscaping and Lighting Assessment Pub Hrg District No. I (Community Maintenance Fee. The Mayor declared the Hearing open. Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of the Hearing published In the Azusa Herald on April 24, 2003. City Engineer Abbaszadeh addressed the Issue stating that the Item Into confirm the fees in the City Engr City's Landscape and Luting District and continue collecting the same in the upcoming fiscal Comments year. He stated that there was an Engineer's Report completed and It Is recommending no changes. The recommendation is $.52 per month for all residential units, $2.50 per month for small commerclalfindustrial units and $7.00 per month for large commerclaNndustdal units. He stated that he Is projecting that the assessments will generate about $140,370. Moved by Councllmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously Hrg Clsd carried to close the Public Hearing. Councllmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL FO THE CITY Of AZUSA, CALIFORNIA, CONFIRMING Res. 03-C34, THE ENGINEER'S REPORT, DIAGRAM AND ASSESSMENT FOR THE 2003-2004 FISCALYEAR IN Confirming CONNECTION WITH THE CITY OF AZUSA LANDSCAPING AND LIGHTING ASSESSMENT Engr's Rpt DISITRCT NO. 1 (COMMUNITY MAINTENANCE FEE) PURSUANT TO THE LANDSCAPING AND Landscaping LIGHTING ACT OF 10972. & Lighting Moved by Councllmember Stanford, seconded by Councllmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE PUBLIC HEARING - to adopt a Resolution approving an Appropriation Amendment for fiscal Pub Hrg , Year 2002-03. The Public Hearing Is to amend existing budget, under Electric Division Appro Amen Substation Project, for an additional Increase of $S.SM (five million five hundred thousand dollars) to pay Edison the costs for interconnecting facilities for Krkwall Substation. The Mayor declared the Hearing open. Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of said Hearing published In the San Gabriel Valley Tribune on April 25, 2003. Director of Utilities Hsu addressed the Issue stating that during project planning, staff. had Dir of Util Hs anticipated that Edison would finance construction of the Interconnection facilities, as Comments customarily done In previous projects and the City would pay through regular month Installments, but, due to their credit worth problems of Edison, they want the City to pay upfront. The terms and conditions for disbursement of the $5.5M were approved at the Utility Board Meeting of April 28, 2003. He asked that the budget be amended and to authorize staff to disburse the funds according to the Agreement. He then answered questions posed. Councllmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUS& CALIFORNIA, APPROVING Res.03-C35 APPROPRIATION AMENDMENTS FOR FISCAL YEAR 2002-03 PURSUANT TO SECTION 2-450 approving OF THE AZUSA MUNICIPAL CODE Approprfatio Amendment Moved by Councllmember Chagnon, seconded by Councllmember Stanford to waive further fiscal year reading and adopt. Resolution passed and adopted by the following vote of the Council: 2002-03 AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 05/05/03 PAGE FOUR The CONSENT CALENDAR consisting of Items VI -A through VI -K was approved by motion of Consent Cal Councilmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously carried, with Approved r the exception of Item VI -G, which was considered under the Special Call portion of the Agenda. VI -G Spec Ca A. Minutes of the regular meeting of April 21, 2003, minutes of the regular adjourned Min appvd meeting of January 23, 2003, and minutes of the Special Meeting of February 10, 2003, Memorial were approved as written. & Northside B. Human Resources Action Items were approved as follows: Hum Res Merit Increase and/or Regular Appointment: T. Vuong, Power Resource Scheduler. Action Items Promotional Appointment: R. Chavez, Park Maintenance Supervisor, effective 5/6/03. Replacement C. The Sewer and Storm Drain Upgrade project plans and specifications were approved and Swr &Stan the City Clerk was authorized to advertise for bids. Dm upgrades D. The Citywide Concrete Improvement project plans and specifications were approved and Cltywlde the City Clerk was authorized to advertise for bids Concrete E. Approval was given for the County of Los Angeles Community Development Block Grant CDBG Program Reimbursable Contract No. 70713 with Participating City for Fiscal Year 2003/04, Reimburse and authorized the City Manager to execute same Contract F. The bid documents and plans and specifications for the Memorial and Northside Park's Specs Ball Field, Athletic Field, and Tennis Court Fencing Replacement Project for the purpose of Memorial formal public bidding as per City policy, were approved and the City Clerkwas directed to & Northside advertise for bids. (Mayor Madrid asked if there can be a finished look on top of the chain Pks link fence. Director of Park Planning and Development Noriega responded stating that It Fencing will be galvanized metal chain link wire with safety ends on the top, but would strive for Replacement more decorative Items In the future). G. SPECIAL CALL ITEM. Spec Call H. Formal bidding procedures were waived In accordance with the Azusa Municipal Code Pur of Section 2-522 section C due to the fact that Compaq Is covered under the California 20 PC's Multiple Award Schedule CMAS agreement number 3-95-70-01 I0A and the purchase of CDWG 20 Compaq Personal Computers from CDWG was approved In the amount of $18,442.00. I. The letter of Support of SB 888 with clarifying amendments was approved and the Mayor Ltr of suppor was authorized to sign same. SB 888 J. Form bidding procedures were waive and approval was given to purchase two new Lanier Pur of LD075 digital copier/printer/scan systems for a total amount hot to exceed $36,715, Two new further, approval was given for the Issuance of a blanket purchase order In an amount not Lanier to exceed $7,000 per year for maintenance agreements for both machines Copiers K The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 03-C36 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. SPECIAL CALL RFMS Spec Call Item Mayor Pro -Tem Rocha addressed Item regarding Request For Proposal for On Site Cooking for RFP On Site Senior Meal Program requesting that language regarding the cleaning of the stove oven by a Cooking subcontractor be changed to read "cleaned regularly". It was then moved by Mayor Pro -Tem For Senior Rocha, seconded by Councllmember Hardison and unanimously carried to approve the Request Meal Pgrm for Proposal for on site cooking for the Senior Meal Program, allowing implementation of the open bid procedure as required by the Los Angeles County Area Agency on Aging to secure senior meals for fiscal year 2003-2004. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 8:38 P.M. Convene CRA THE CITY COUNCIL RECONVENED AT 8:40 P.M. - Reconvene Cnd 05/05/03 PAGE FIVE It was consensus to recess back into Closed Session to discuss the following: Closed Sess REAL PROPERTY NEGOTIATIONS — (Government Code Section 54956 81 Real Prop Property: 619-621 N. Azusa Avenue, Azusa CA 91702 Negotiations Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. 619-621 N. Under Negotiation: Price and Terms of payment. Azusa Ave. The City Council recessed to Closed Session at 8:41 p.m. The City Council reconvened at 9:35 Recess p.m. There was no reportable action taken In Closed Session. Reconvened It was consensus of Councilmembers to adjourn In memory of Jenny Alvarez, Johnny Castillo, Adjourn and Pete Ramos, to a Special Meeting to be held on Monday, May 12, 2003 at the Light and In Memory Water Department in order to conduct a Council Workshop. Details of the meeting will be Jenny Alvarez Included In the Special Meeting Notice. Johnny Castil & Pete Ramo TIME OF ADJOURNMENT: 9:36 P.M. CITY CLERK NEXT RESOLUTION NO. 2003-C37. NEXT ORDINANCE NO. 2003-04. 05/05/03 PAGE SIX