HomeMy WebLinkAboutD- 5 Staff Report Budget Amendment Tree Trimming/Tree Removal ,„,,, D 6
AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS
VIA: RICK COLE, CITY MANAGER 4t "
JOE HSU, DIRECTOR OF UTILITIES
DATE: MAY 19, 2003
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$50,000 AUTHORIZING PAYMENT FOR
TREE TRIMMING/TREE REMOVAL SERVICES FROM THE CAPITAL PROJECTS FUND
RECOMMENDATION
It is recommended that the City Council approve a budget amendment in the amount of$50,000
authorizing payment for tree trimming / tree removal services from the Capital Projects Fund
(Pavement Management Program 280000661-7172-66103A) .
BACKGROUND
The City Council authorized the Pavement Management Program in September of 2002. The
Pavement Management Plan is designed to restore 85% of the street network to "excellent
condition" within the initial 5 year time frame. As you recall, the city was divided into (19) grids
with 3-5 grids earmarked for restoration each fiscal year for the next 5 years. One of the salient
features of the Pavement Management Plan was the "holistic approach" to neighborhood
improvement. In each of the grids selected for pavement rehabilitation, a comprehensive
approach to neighborhood enhancement is applied to include the following activity;grid trimming
of parkway trees, removal of problematic trees, and concrete repair (curb, gutter, sidewalk, and
driveway approach). For Year#1 of the Pavement Management Program,girds#3, #6, and#18
(as well as Foothill /Alosta from Barranca to Orange) were the chosen areas of neighborhood
improvement.
The Public Works Department has also already completed the necessary tree trimming and tree
removals on the Year#1 grids. However, the department did receive numerous requests for tree
removals and tree trimming in neighborhoods that fell outside the Year #1 project area. The
overwhelming majority of citizen requests were justifiable. In terms of tree removals, we did
comply with these citizen requests when trees were causing damage to adjacent infrastructure
(curb,gutter, sidewalk, sewer laterals, water laterals),when the tree was the inappropriate species
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for the neighborhood, and when the tree caused a safety hazard. In terms of tree trimming, we
did comply with these requests when it posed a safety problem (blocking a sign, too close to a
power line, etc) and when we felt trimming could stabilize the tree growth. The expense of tree
trimming and tree removals performed by the Department of Public in areas that fell outside of the
Year #1 Pavement Management Plan grids amounted to $50,000.
The Department of Public Works is requesting that this $50,000 of tree trimming/tree removal
expense that fell outside of the Year #1 Pavement Management Plan areas be paid for by Capital
Improvement Funds from the Pavement Management Plan (in lieu of the Parks Division-Outside t
Services Line Item account). Our logic for this is straight- forward. Both the trees removed and
trees trimmed are now locations that will not have to be done within the near future. Likewise,
the tree removals stopped the damage to adjacent infrastructure from deteriorating to a worse
condition (thereby saving future funds).
FISCAL IMPACT
This will increase the Year #1 Pavement Management Plan funds by $50,000. The appropriated
amount for Year#1 of the Pavement Management Plan is $2,138,879. The current status of Year
#1 Pavement Management Plan Funding is as follows;
Encumbered Funds
Cape seal on Grids #3,#6, and #18 and slurry on Foothill/Alosta $608,000.
San Gabriel Median 2" overlay $190,000.
Tree trim and Removals (grids 3,6,&18) $50,000.
Design - Old Dairy and section of Gladstone $57,000.
Inspection Services $10,000.
Sub total $915,000.
Anticipated Expenses
Additional square footage charge on cape seal and slurry $35,000.
Old Dairy and Gladstone 2" overlay $400,000.
Concrete Repair $450,000.
*additional tree trimming and tree removals for other grids $50,000.
Sub total $935,000.
Total Encumbered and Anticipated Expenses for Year #1 $1,850,00.
In summary, our total encumbered and anticipated expenses for Year #1 of the Pavement
Management Plan (including the $50,000 additional for tree trimming and removals outside of the
Year #1 areas) is $1,850,000. This is $288,879 less than the Year #1 appropriated amount of
$2,138,879.
There is no need at this time to amend the purchase order with West Coast Arborists to pay for
this work. The purchase order is funded at $350,000. Should this amount be exhausted, staff will
return for a subsequent approval of a purchase order amendment.
Attachment: Budget Amendment Form
CITY OF AZUSA BUDGET AMENDMENT REQUEST
(New Appropriation)
Department: Public Works___ Fiscal Year: 2002-2003 *Round to the highest$10
Requested by: Bill Nakasone Date: 05/12/2003 _—
PROJECTED EXPENDITURE(S): FUNDING SOURCE:
Account# Project# Amount* Account# Project# Amount *
12800006615950 $50 , 000 . 00 12800006617172 66103A $50 ,000 . 00
10554200006493 $50 , 000 . 00 10554200005940 $50 , 000 . 00
Total: $100 , 000 . 00 Total: $100 , 000 . 00
Reason for Amendment: Impact on other programs:
NOTE: 1. Amendments of$25,000 or less require approval of the Finance Director.
2. Amendments between$25,000 and$100,000 require approval of the City Manager and the Finance Director.
3. Amendments between$100,000 and$1,000,000 require adoption of a resolution by City Council.
4. Amendments over$1,000,000 shall be approved by City Council following a public hearing.
APPROVAL FINANCE ONLY
Department Head:-"(4e.././-t-4,17-
ead:` f1i/- 4,I.�'�" -_.- Date: Processed By: Date:
Finance Director: Date: GL Batch: GL Budget Ref:
City Manager: Date: JL Batch: JL Budget Ref:
Council Approved on: