HomeMy WebLinkAboutF- 6 Staff Report Approve a budget Amendment Reprograming Auditoruim phase 2 CIP Funds w
AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROY BRUCKNER, DIRECTOR OF COMMUNITY DEVELOPMENT
VIA: RICK COLE, CITY MANAGER irA,N
DATE: JUNE 2, 2003
SUBJECT: REQUEST TO APPROVE A BUDGET AMENDMENT REPROGRAMMING AUDITORIUM
PHASE 2 CIP FUNDS TO THE WEST WING IMPROVEMENT PROJECT.
RECOMMENDATION
It is recommended that the City Council approve the budget amendment, reprogramming$25,000 from
the Auditorium Phase 2 Project to the West Wing Improvement Project.
BACKGROUND
The West Wing was remodeled originally in 1987, which created a "one-stop" permit counter. The
current CIP contains funding for a limited remodel of the West Wing to accomplish the following:
1. To make the counter more customer-friendly by creating a better relationship between the
workstations and the counter.
2. To provide updated workstations for staff that are ergonomically designed, and provide improved
work and file storage area.
3. Provide better utilization of space to accommodate future growth and more meeting space.
The plans and specifications will be presented for Council approval at the Council meeting of June 16.
Preliminary cost estimates obtained from local contractors indicate that costs could be as high as
$108,000. Upon closer review of the cost estimates, however, $13,600 was included for contingency,
and over $20,000 was allowed for overhead. It is expected that in a competitive bidding environment,
these items would likely be reduced, and the ultimate project cost would come down. With a CIP
budget of $65,000 for this project, measures would still need to be taken to close the gap, however.
The following measures are proposed in order to ensure that adequate funding will be available so that �
the West Wing project can proceed: � l�/ //```"
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I. Reprogram CIP funding for the Phase 2 Auditorium Improvement project in the amount of$25,000
to the West Wing Improvement't'roject. The budget for the Phase 2 Auditorium Improvements is
inadequate for the level of improvements desired (sound system, projection screen, etc.). Rather
than scaling back two important projects that could not accomplish project objectives, it would be
more prudent to complete one that does. With the reprogrammed funds, the total budget for the
West Wing would be $90,000.
2. The rear conference room will be listed as an optional item to be undertaken only if the budget
allows,
FISCAL IMPACT
This project is currently funded in the CIP budget. Combined with the requested reprogramming of the
Phase 2 Auditorium funds, adequate resources are available to complete the West Wing Improvement
project.
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