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HomeMy WebLinkAboutAgenda Packet - June 2, 2003 - CCAGENDA CITY COUNCIL, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, JUNE 2, 2003 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON JOSEPH R. ROCHA COUNCILMEMBER MAYOR PRO-TEMPORE DICK STANFORD DAVE HARDISON COUNCILMEMBER COUNCILMEMBER I. CEREMONIAL A. Presentation of award by San Gabriel Valley MWD Representative Carol Montano, for the Ultra Low Flow Toilet Program. The recipients are the Azusa High School Band and Gladstone High School Associated Student Body. B. Presentation of Certificates of Appreciation, Blue Stars, and Yellow Ribbons to the families of young men and women of Azusa serving in our Armed Forces. II. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT Government Code Section 54957 Title: Finance Director 7:30 p.m. - Convene to Regular Meeting of the City Council. ! Call to Order ! Pledge to the Flag ! Invocation – Father Michael Sears of Saint Frances of Rome Church ! Roll Call III. PUBLIC PARTICIPATION Person/Group shall be allowed to speak without interruption up to five (5) minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker=s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. A. Mr. George Alva to address Council. (no subject submitted) IV. REPORTS, UPDATES, PENDING ITEMS AND ANNOUNCEMENTS FROM COUNCIL AND STAFF A. JEECO Status. B. El Patio Status. C. Transmittal of Irwindale Industrial Building Standards. D. Presentation of the FY 2004 Budget. V. SCHEDULED ITEMS A. PUBLIC HEARING – on an appeal of Planning Commission’s approval of a Precise Plan of Design to allow the construction of two concrete tilt-up industrial buildings located at 720 North Todd Avenue; Case No. P-2002-249, Howard Parsell. Recommendation: Open the Public Hearing; receive testimony, close the Public Hearing. Adopt the following: 1. Adopt Resolution No. 03-C41, affirming the decision of the Planning Commission to approve Precise Plan of Design No. P-2002-249 based on the findings of fact and subject to the conditions of approval listed in Exhibit “A”, dated April 16, 2003; or 2. Adopt Resolution No. 03-C41, modifying Precise Plan of Design P-2002-249 in accordance with the revised site plan and architectural enhancements, and subject to the conditions of approval listed in Exhibit “A”, revised June 2, 2003; or 3. Refer the matter back to the Planning Commission for a public hearing to reconsider P-2002-249 in light of the revised site plan and architectural enhancements presented to the Council on June 2, 2003. 06/02/03 PAGE TWO B. Joint Agreement with Los Angeles County Department of Public Works, watershed Management Division for San Gabriel Canyon Spreading Basins Landscaping Project – Phase I. Recommendation: Approve entering into an agreement with Los Angeles County Department of Public Works, Watershed Management Division to landscape the northeast corner of the San Gabriel Canyon Spreading Basins (Phase I), incorporating the preliminary design the City has created for the San Gabriel River Regional Bike Path Extension Trailhead/Parking Lot and the Chamber of Commerce Heritage Tree Project. C. Special Events - Staff Recommendations: Approve the following (10) staff generated recommendations: 1. The creation of an annual master calendar. 2. The consolidation of numerous events into fewer events based on a seasonal format. 3. The deletion of certain special events. 4. The transference of certain stand alone special events into ceremonial recognition at City Council meetings. 5. The identification of Memorial Park as the centralized venue for the majority of events to minimize logistical considerations. 6. The implementation of changes to existing work methods (which includes an appropriation to Recreation & Family Services in the amount of $12,000 per year). 7. Absolving ourselves of the “stage rental” and “booth rental” business. 8. The creation of a special events expense tracking system to identify incurred costs by departments. 9. Improve marketing and audience targeting for special events. 10. Explore building a regional “signature event”. D. INFORMAL HEARING – Appeal of Business License Suspension/Revocation of Grupo “Vida y Accion”, 739 W. Gladstone Street. Recommendation: Conduct informal hearing. Revoke the business license based on fraudulent representations and operating a Drug and Alcohol Institutional Facility without state or local permits. VI. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 06/02/03 PAGE THREE A. Approval of Minutes. Recommendation: Approve minutes as written. B. Human Resources Action Items. Recommendation: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). C. Purchase of Digital Copy Machine for the City Library. Recommendation: Approve the purchase of one new Lanier 2138 CMF digital color copier/printer/scan system for a total not to exceed $15,084. It is further recommended to approve an alternative purchasing procedure in accordance with the AMC by piggybacking on a bid process that has already been followed by another city agency (City of Whittier). D. Amendment to the City’s Position Classification Plan Establishing the Position and Compensation for Recreation Superintendent. Recommendation: Adopt Resolution No. 03-C42, Amending the City’s Classification Plan and adopting the newly created classification specification of Recreation Superintendent. E. Amendment to Resolution 8636 Establishing Access to State and Local Criminal History Information for Employment, Licensing or Certification. Recommendation: Adopt Resolution No. 03-43, authorizing amendment to Resolution 8636, to enable the City to access summary criminal history information (resulting from fingerprints) for employment to include volunteers and contract employees. F. Request for a Budget Amendment to Reprogram Auditorium Phase 2 CIP Funds to the West Wing Improvement Project. Recommendation: Approve the budget amendment, reprogramming $25,000 from the Auditorium Phase 2 Project to the West Wing Improvement Project. 06/02/03 PAGE FOUR G. Resolution Authorizing Payment of Warrants by the City. Recommendation: Adopt Resolution No. 03- C44. VII. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY ITEM A. Recommendation Consenting to Conduct a Joint Public Hearing on the Proposed Amendment to the Central Business District and West End Redevelopment Project Areas, and the Amendment to the Implementation Plan for the Aforementioned Project Areas. Recommendation: 1. Adopt Resolution No. 03-C45, (City) Consenting to a Joint Public Hearing on the Proposed Amendments to the Redevelopment Plans for the Merged Central Business District and West End Redevelopment Projects and Authorizing a Pubic Hearing on the Proposed Amendment to the Implementation Plan on June 30, 2003 at 6:30 p.m. in the City Council Chambers. 2. Adopt Resolution No. 03-R14, (Agency) Consenting to a Joint Public Hearing on the Proposed Amendments to the Redevelopment Plans for the Merged Central Business District and West End Redevelopment Projects and Authorizing a Pubic Hearing on the Proposed Amendment to the Implementation Plan on June 30, 2003 at 6:30 p.m. in the City Council Chambers. VIII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. 06/02/03 PAGE FIVE B. Project Completion Notice: Asbestos/Lead Abatement and Demolition of 613/615 N. Azusa Avenue. Recommendation: Approve the notice of completion for the Asbestos/Lead Abatement and Demolition of 613/615 N. Azusa Avenue and authorize the City Clerk’s Office to file said notice with the Los Angeles County Recorder. C. Recommendation to Authorize the Transmittal of the “Preliminary Report for the Proposed Amendment to the Central Business District and West End Redevelopment Projects” to the Affected Taxing Entities. Recommendation: Adopt resolution No. 03-R15, authorizing transmittal of the “Preliminary Report for the Proposed Amendments to the Central Business District and the West End Redevelopment Projects” to affected taxing agencies. D. Resolution Authorizing Payment of Warrants by the Agency. Recommendation: Adopt Resolution No. 03-R16. IX. ADJOURNMENT. A. Adjourn to Monday, June 9, 2003, at the Azusa Light and Water Conference Room at 6:30 p.m. to conduct a discussion on the FY 2004 proposed budget, the North Gateway Monument and Freeway Sound Wall Art. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 06/02/03 PAGE SIX