HomeMy WebLinkAboutF- 6 Staff Report Budget Amendment Reprogram Aditoruim Phase 2
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROY BRUCKNER, DIRECTOR OF COMMUNITY DEVELOPMENT
VIA: RICK COLE, CITY MANAGER
DATE: JUNE 2, 2003
SUBJECT: REQUEST TO APPROVE A BUDGET AMENDMENT REPROGRAMMING AUDITORIUM PHASE 2
CIP FUNDS TO THE WEST WING IMPROVEMENT PROJECT.
RECOMMENDATION
It is recommended that the City Council approve the budget amendment, reprogramming $25,000 from the
Auditorium Phase 2 Project to the West Wing Improvement Project.
BACKGROUND
The West Wing was remodeled originally in 1987, which created a “one-stop” permit counter. The current CIP
contains funding for a limited remodel of the West Wing to accomplish the following:
1. To make the counter more customer-friendly by creating a better relationship between the workstations
and the counter.
2. To provide updated workstations for staff that are ergonomically designed, and provide improved work and
file storage area.
3. Provide better utilization of space to accommodate future growth and more meeting space.
The plans and specifications will be presented for Council approval at the Council meeting of June 16.
Preliminary cost estimates obtained from local contractors indicate that costs could be as high as $108,000.
Upon closer review of the cost estimates, however, $13,600 was included for contingency, and over $20,000
was allowed for overhead. It is expected that in a competitive bidding environment, these items would likely
be reduced, and the ultimate project cost would come down. With a CIP budget of $65,000 for this project,
measures would still need to be taken to close the gap, however.
The following measures are proposed in order to ensure that adequate funding will be available so that the
West Wing project can proceed:
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1. Reprogram CIP funding for the Phase 2 Auditorium Improvement project in the amount of $25,000 to the
West Wing Improvement Project. The budget for the Phase 2 Auditorium Improvements is inadequate for
the level of improvements desired (sound system, projection screen, etc.). Rather than scaling back two
important projects that could not accomplish project objectives, it would be more prudent to complete one
that does. With the reprogrammed funds, the total budget for the West Wing would be $90,000.
2. The rear conference room will be listed as an optional item to be undertaken only if the budget allows,
FISCAL IMPACT
This project is currently funded in the CIP budget. Combined with the requested reprogramming of the Phase 2
Auditorium funds, adequate resources are available to complete the West Wing Improvement project.