HomeMy WebLinkAboutJ- 5 Staff Report Purchase of Detective Bureau VehiclesCONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KING F. DAVIS, CHIEFOF POLICE
VIA: RICK COLE, CITY MANAGER
DATE: JUNE 16, 2003
SUBJECT: PURCHASE OF DETECTIVE BUREAU CARS
RECOMMENDATION
It is recommended that in accordance with Azusa Municipal Code (A.M.C.) 2-518 (b), Supplies and Equipment Bidding
and Contracting, the City Council approve the issuance of a Purchase Order to Enterprise Rent-A-Car in the amount of
$24,972.29 for the purchase of one 2000 Jeep Grand Cherokee ($17,139.88) and one 2001 Ford Escort ($7,832.41), to
be used as Detective Bureau cars.
BACKGROUND
The Police Department needs to purchase two detective cars; one car will be used to replace an old detective car and
the second will be used by the newly added Special Enforcement Team sergeant for undercover narcotic and gang
enforcement. The Police Department will release the following car to the Purchasing Department as surplus:
1992 Dark Blue Chevrolet Lumina, CA License 2YWX065 128,000 miles
A.M.C. 2-518 (b) allows for an informal or alternative purchasing procedure for supplies and equipment between
$10,000 and $24,999. This “alternative” purchasing procedure is defined under A.M.C. 2-511 (b), which includes a
“simplified pricing procedure,” wherein the authorized contracting party, or his or her designee, obtains oral price
quotes from one or more potential contractors or suppliers, and accepts the quote which is to be determined to be
in the best interests of the City. Therefore, the Police and Purchasing Departments have negotiated with no less than
three local Azusa car dealerships and identified the two listed cars at Enterprise Rent-A-Car that will best fit the
needs of our Detective Bureau. Enterprise had the best selection, cleanest, best maintained cars and no other dealer
offered the one year warranty offered by Enterprise.
FISCAL IMPACT
The $24,972.29 budget established for the purchase of these two cars will be funded by the California State COPS Grant
money and Federal LLEBG account and will not impact the City’s General Fund.