HomeMy WebLinkAboutE-9 Staff Report - Purchase of Padmounted and Pole mounted TransformersCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: NOVEMBER 2, 2020
SUBJECT: PURCHASE OF PAD-MOUNTED AND POLE-MOUNTED TRANSFORMERS
BACKGROUND:
The City stocks as inventory, Pad-mounted and Pole-mounted Transformers for use by the Electric
Division for various projects throughout the city. As the Electric Division supplies electric service to its
customers, Padmounted Transformers are used from inventory in the City’s Central Stores Warehouse.
This action approves the purchase of Pad-mounted and Pole-mounted Transformers, and will ensure that
inventory levels are maintained so that no delays are experienced when required.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the issuance of a purchase order to ERMCO in an amount of $75,348.16 for the
purchase of Pad-mounted and Pole –mounted Transformers.
ANALYSIS:
Pad-mounted and Pole-mounted Transformers are essential to providing electric service to the City’s
customers. These gears must constantly be kept in stock to avoid delays in service as they have a
standard lead-time of ten (10) to twelve (12) weeks. Transformers are stored as inventory under the
Purchasing Division and are released when utilized by the Electric Division. The cost to purchase these
items exceeds the City Manager’s authority, thus, City Council approval is required.
The purchase of Transformers are exempt from bidding under Azusa Municipal Code Section 2-517 (37)
–Solicitation and bidding exemptions; Electric Transformers, primary and secondary copper cable,
electric switches and controllers. Staff did, however attempt to bid amongst the three largest vendors
and ERMCO was the only bidder at this time due to the volatility of inventory. Consolidated Electrical
Distributors provided no bid and Anixter Power Solutions provided an incomplete bid. Staff is
requesting approval to purchase the Transformers with the only bidder, ERMCO for $75,348.16.
APPROVED
CITY COUNCIL
11/02/2020
Purchase of Transformers
November 2, 2020
Page 2
FISCAL IMPACT:
The total cost of $75,348.16 for the Transformers will be purchased under Stores Inventory Account
Number 33-00-000-000-1601. The transformers will be charged to the Light Division once checked out
with the appropriate account number.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager