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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: NOVEMBER 16, 2020 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A. MERIT INCREASES AND/OR REGULAR APPOINTMENTS DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Utilities Jose Palacios Water Distribution Worker III Reg Appt/Merit Increase 10/06/2020 5250/05 $6,883.10 B Utilities Gilbert Espinoza Utilities Business Information Systems Specialist Merit Increase 10/08/2020 5203/04 $7,342.80 C Utilities Alexandra Baines Office Specialist I Merit Increase 10/29/2020 4133/03 $3,273.94 APPROVED CITY COUNCIL 11/16/2020 Human Resources Action Items November 16, 2020 Page 2 B. CLASS SPECIFICATION REVISION – The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet the business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Human Resources Manager UNREPRESENTED 3213 $7,340.28 $8,923.28 C. SEPARATION RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Police Sandra Willison Training Coordinator 11/15/2020 FISCAL IMPACT: All proposed changes were approved with the FY 2020/21 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. Prepared by: Reviewed and Approved: Bianca Munoz Talika M. Johnson Human Resources Technician Director of Administrative Services Reviewed and Approved: Sergio Gonzalez City Manager Attachment: 1. Classification Specification – Human Resources Manager D Utilities Brittany Palagonia Office Specialist I Reg Appt/Merit Increase 10/20/2020 4133/02 $3,118.04 E Police Steve Sears Police Sergeant Regular Appointment 10/20/2020 3416/04 $9,934.10 F Economic and Community Development Summer Huval Building Technician Merit Increase 10/24/2020 4147/05 $5,289.53 Page 1 of 2 Date Adopted: 8/19/2019 Date Revised: 11/16/2020 Range: 3213 CITY OF AZUSA HUMAN RESOURCES MANAGER DEFINITION Under limited supervision, plans, organizes, and manages the operations of the Human Resources Division and performs a variety of responsible professional, administrative, and supervisory duties related to personnel and benefit administration of the Human Resources Division; and performs related duties as required. CLASS CHARACTERISTICS Administrative direction is provided by the Director of Finance and incumbent provides support to City staff on labor-relations issues, personnel administration, recruitment and selection, and benefit administration. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Develops and implements recruitment plans and schedules; develops related literature and job advertising; manages and participates in applicant screening, test development, and administration; develop eligibility lists; notify applicants of status during the various phases of the recruitment/selection process. Conducts classification studies and develops class specifications; conducts salary and benefits surveys; performs analysis and develops recommendations regarding recommended adjustments and program of implementation; prepares detailed reports. Prepares and maintains periodic reports pertaining to federal and state requirements; prepares routine statistical reports. Develops, recommends and coordinates the implementation of policies, training programs, rules, and practices for carrying out the personnel program. Provides administrative staff support and participates in the labor negotiations process; participates in the administration of labor agreements and disciplinary action proceedings. Attends conferences, meetings, or public functions; may lead or participate in discussions regarding personnel issues. Responds to inquiries, advises or provides assistance to the City Manager, other City staff, Personnel Board, Council, other agencies, and the public regarding personnel matters. Manages the work of other division personnel in the execution of responsibilities. Serves as the Personnel Officer to the Personnel Board and perform duties as assigned pursuant to the Municipal Code and Rules of the Civil Service System. Prepares and administers division budget. Administers the employee benefit program. Attachment 1 Page 2 of 2 Performs related duties as required. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIF ICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to a bachelor's degree in public or business administration, or a related field, and four years of recent, increasingly responsible work experience in personnel administration and risk management which provided the required knowledge and ability, including recruitment, classification and compensation analysis, labor relations, personnel administration, including at least two years in a supervisor capacity. Knowledge and Skills: Considerable knowledge of the principles and practices of personnel administration including recruitment, classification and compensation, labor relations, benefits administration, research and analysis; applicable federal, state, and municipal rules; principles and practices of organization, administration and budget preparation; report writing techniques and methods. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports on a variety of subjects; plan, coordinate and organize assignments to meet deadlines; perform complex professional administrative and analytical work requiring sensitivity to issues; prepare and present reports; represent the City in a variety of meetings; provide liaison to other City personnel, other agencies, and the public; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices; operate a computer and utilize a variety software programs; deal constructively with conflict and develop effective resolutions; assist in developing new policies impacting department operations/procedures; plan and administer recruitment programs; supervise the work of assigned staff; perform classification and compensation analysis. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Drivers License and a satisfactory driving record. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.