HomeMy WebLinkAboutE-9 Staff Report - PSA for MIG - Housing Element UpdateCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MATT MARQUEZ, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
DATE: NOVEMBER 16, 2020
SUBJECT: REQUEST TO APPROVE PROFESSIONAL SERVICE AGREEMENT WITH MIG TO
CONDUCT THE CITY’S HOUSING ELEMENT 6TH CYCLE 2021-2029 UPDATE
BACKGROUND:
Since 1969, California has required that all local governments (cities and counties) adequately plan to
meet the housing needs of everyone in the community. California’s local governments meet this
requirement by adopting housing plans as part of their “general plan” (also required by the state).
General plans serve as the local government’s "blueprint" for how the city and/or county will grow and
develop and include seven elements: land use, transportation, conservation, noise, open space, safety,
and housing. The law mandating that housing be included as an element of each jurisdiction’s general
plan is known as “housing-element law.”
California’s housing-element law acknowledges that, in order for the private market to adequately
address the housing needs and demand of Californians, local governments must adopt plans and
regulatory systems that provide opportunities for (and do not unduly constrain), housing development.
As a result, housing policy in California rests largely upon the effective implementation of local general
plans and, in particular, local housing elements.
Housing-Element Process:
•Update previous housing element.
•Submit draft to the California Department of Housing and Community Development (HCD) for
review/approval.
•Revise and adopt (or adopt without changes).
•Submit adopted housing element to HCD.
On September 21, 2020, the City Council authorized the circulation of Request for Proposals (RFP) for
the Housing Element Update – 6th Cycle.
APPROVED
CITY COUNCIL
11/16/2020
Professional Service Agreement – MIG for Housing Element Update – 6th Cycle – 2021-2029
November 16, 2020
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RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1. Approve a Professional Services Agreement (PSA) with MIG to conduct the Housing Element
Update – 6th Cycle – 2021-2029 in the amount of $150,000 plus an allowance of $15,000 (10%)
for contingencies, for a total not-to-exceed amount of $165,000; and
2. Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
The current housing crisis in the State of California has put more mandates on cities to approve more
housing at a faster rate. As a result of the housing crisis, a total of thirty-two (32) housing bills have
been signed by the Governor since 2017 that would mitigate the housing crisis and create more housing
in the State of California.
In 2017 the Governor signed a total 14 Housing Bills:
Streamline Housing Development
•SB 35 by Wiener established Streamline Approval Process
•AB 73 by Chiu established Streamline and Incentivize Housing Production
•SB 540 by Roth established Workforce Housing Opportunity Zones
Accountability and Enforcement
•AB 678 and SB 167 by Bocanegra and Skinner established Strengthen the Housing
Accountability Act
•AB 1515 by Daly established Reasonable Person Standard
•AB 72 by Santiago established Enforce Housing Element Law
•AB 1397 by Low established Adequate Housing Element Sites
•SB 166 by Skinner established No Net Loss
•AB 879 by Grayson established Housing Element Progress Report
Create and Preserve Affordable
•SB 2 by Atkins established Building Jobs and Homes Act
•SB 3 by Beall established Veterans and Affordable Bond Act
•AB 1505 by Bloom established Inclusionary Ordinance
•AB 1521 by Bloom established Preserve the Existing Affordable Housing Stock
•AB 571 by E. Garcia established Low Income Housing Credits for Farmworkers
Professional Service Agreement – MIG for Housing Element Update – 6th Cycle – 2021-2029
November 16, 2020
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In 2019 the Governor singed a total of eighteen (18) Housing Bills:
•SB 330 by Senator Nancy Skinner (D-Berkeley) establishes the Housing Crisis Act of 2019,
which will accelerate housing production in California by streamlining permitting and approval
processes, ensuring no net loss in zoning capacity and limiting fees after projects are approved.
•AB 1763 by Assemblymember David Chiu (D-San Francisco) creates more affordable housing
by giving 100 percent affordable housing developments an enhanced density bonus to encourage
development.
•AB 116 by Assemblymember Philip Ting (D-San Francisco) removes the requirement for
Enhanced Infrastructure Financing Districts (EIFDs) to receive voter approval prior to issuing
bonds.
•AB 1485 by Assemblymember Buffy Wicks (D-Oakland) will build on existing environmental
streamlining law and encourage moderate-income housing production.
•AB 1255 by Assemblymember Robert Rivas (D-Hollister) requires cities and counties to report
to the state an inventory of its surplus lands in urbanized areas. The bill then requires the state to
include this information in a digitized inventory of state surplus land sites.
•AB 1486 by Assemblymember Philip Ting (D-San Francisco) expands Surplus Land Act
requirements for local agencies, requires local governments to include specified information
relating to surplus lands in their housing elements and annual progress reports (APRs), and
requires the state Department of Housing and Community Development (HCD) to establish a
database of surplus lands, as specified.
•SB 6 by Senator Jim Beall (D-San Jose) requires the state to create a public inventory of local
sites suitable for residential development, along with state surplus lands.
•SB 751 by Senator Susan Rubio (D-Baldwin Park) creates the San Gabriel Valley Regional
Housing Trust to finance affordable housing projects for homeless and low-income populations
and address the homelessness crisis in the region.
•AB 1483 by Assemblymember Tim Grayson (D-Concord) requires local jurisdiction to publicly
share information about zoning ordinances, development standards, fees, exactions, and
affordability requirements. The bill also requires the Department of Housing and Community
Development to develop and update a 10-year housing data strategy.
•AB 1010 by Assemblymember Eduardo Garcia (D-Coachella) will allow duly constituted
governing bodies of a Native American reservation or Rancheria to become eligible applicants to
participate in affordable housing programs.
•AB 1743 by Assemblymember Richard Bloom (D-Santa Monica) expands the properties that are
exempt from community facility district taxes to include properties that qualify for the property
tax welfare exemption, and limits the ability of local agencies to reject housing projects because
they qualify for the exemption.
•SB 196 by Senator Jim Beall (D-San Jose) enacts a new welfare exemption from property tax for
property owned by a Community Land Trust (CLT), and makes other changes regarding property
tax assessments of property subject to contracts with CLTs.
The Regional Housing Needs Assessment (RHNA) is a way that Cities plan for future housing needs.
RHNA is mandated by State Housing Law as part of the periodic process of updating local housing
elements of the General Plan. The RHNA quantifies the need for housing within each jurisdiction during
specified planning periods. SCAG is in the process of developing the 6th cycle RHNA allocation plan
which will cover the planning period October 2021 through October 2029. It is planned for adoption by
SCAG in October 2020.
Professional Service Agreement – MIG for Housing Element Update – 6th Cycle – 2021-2029
November 16, 2020
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Communities use the RHNA in land use planning, prioritizing local resource allocation, and in deciding
how to address identified existing and future housing needs resulting from population, employment and
household growth. The RHNA does not necessarily encourage or promote growth, but rather allows
communities to anticipate growth, so that collectively the region and subregion can grow in ways that
enhance quality of life, improve access to jobs, promotes transportation mobility, and addresses social
equity and fair share housing needs. The table below shows the City’s 5th Cycle and 6th Cycle
Allocation Numbers:
RHNA 5th Cycle Allocation – October 2013 to October 2021
Number of Very
Low Income
Number of Low
Income
Number of
Moderate Income
Number of Above
Moderate Income
Total
198 118 127 336 779
Estimate RHNA 6th Cycle Allocation – October 2021 to October 2029
Number of Very
Low Income
Number of Low
Income
Number of
Moderate Income
Number of Above
Moderate Income
Total
759 367 382 1138 2,646
In order to expedite housing approvals, the following needs to occur first:
•The Framework – The remodel of the ECD will create a framework for new policies and
procedures to expedite housing projects. The ECD remodel shall be finished by Fourth Quarter
2020.
•The Plan – The California Department of Housing and Community Development is
administering the Local Early Action Planning (LEAP) Grants. This is an over-the-counter grant
that will provide monies for the technical assistance to planning documents like the Housing
Element. Therefore, this grant of $150,000.00 funds The Plan (Housing Element). HUD is
currently reviewing the LEAP application. The Plan will only build on The Framework and
allow for The Implementation to thrive.
•The Implementation – The ECD will have new land management software that will give more
transparency and expedite the overall process. This new software will encourage new policies
and procedures to better implement The Plan (Housing Element). The overall remodel of ECD
will also create a more streamlined process and one stop shop for all development needs.
The Request for Proposals closed on Thursday, October 22, 2020 and we received one proposal from
MIG. The City’s sub-committee reviewed the proposal and conducted a virtual interview. MIG’s
proposal is comprehensive and provides robust community outreach strategies. Lastly, MIG has
conducted the previous two housing element updates for the City.
FISCAL IMPACT:
The California Department of Housing and Community Development awarded the LEAP Grant to the
City on October 6, 2020 for $150,000 to cover the cost of the agreement. Should the any of the $15,000
contingency funds need to be utilized, the sufficient funds are available in the General Plan Surcharge
account 28-35-611-000.
Professional Service Agreement – MIG for Housing Element Update – 6th Cycle – 2021-2029
November 16, 2020
Page 5 of 5
Prepared by: Reviewed by:
Manuel Muñoz Matt Marquez
Planning Manager Economic and Community Development Director
Fiscal Reviewed by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1)MIG PSA - City of Azusa Housing Element Update – 6th Cycle – 2021-2029
2) 2020 Local Early Action Planning (LEAP) Grant Program Award Letter
CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
WITH MIG
RE: HOUSING ELEMENT UPDATE – 6TH CYCLE 2021-2029
1.PARTIES AND DATE.
This Agreement is made and entered into this 16th day of November, 2020 by and
between the City of Azusa, a municipal corporation organized under the laws of the State of
California with its principal place of business at 213 East Foothill Boulevard, Azusa, California
91702 (“City”) and MIG with its principal place of business at 537 S. Raymond Avenue,
Pasadena CA 91105 (“Consultant”). City and Consultant are sometimes individually referred to
herein as “Party” and collectively as “Parties.”
2.RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing transportation consultant
services to public clients, is licensed in the State of California, and is familiar with the plans of
City.
2.2 Project.
City desires to engage Consultant to render such services for the Housing Element 6th
Cycle 2021-2029 Update, (“Project”) as set forth in this Agreement.
3.TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional consulting services necessary for the
Project (“Services”). The Services are more particularly described in Exhibit “A” attached
hereto and incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by
reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from November 16, 2020 to
November 16, 2023, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if
necessary to complete the Services.
3.2 Responsibilities of Consultant.
Attachment 1
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3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers’
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit “A” attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant’s conformance
with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Miguel Nunez, Senior Associate Transportation Planner
3.2.5 City’s Representative. The City hereby designates Matt Marquez,
Director of Economic and Community Development or his or her designee, to act as its
representative for the performance of this Agreement (“City’s Representative”). City’s
Representative shall have the power to act on behalf of the City for all purposes under this
Contract. Consultant shall not accept direction or orders from any person other than the City’s
Representative or his or her designee.
3.2.6 Consultant’s Representative. Consultant hereby designates Laura Stetson,
Principal, or his/her designee, to act as its representative for the performance of this Agreement
(“Consultant’s Representative”). Consultant’s Representative shall have full
MIG – Housing Element 6th Cycle Update 2021-2029
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authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant’s Representative shall supervise and direct the Services in accordance with the
standard of care as defined in Section 3.2.8 of this Agreement and shall be responsible for all
means, methods, techniques, sequences and procedures and for the satisfactory coordination of
all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Consultant’s failure to comply with the standard of care provided for herein. Any
employee of the Consultant or its sub-consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant
and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Period of Performance Consultant shall perform and complete all Services
under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).
Consultant shall also perform the Services in strict accordance with any completion schedule or
Project milestones described in Exhibits “A” attached hereto, or which may be separately agreed
upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that
if the Services are not completed within the aforementioned Performance Time and/or pursuant
to any such Project Milestones developed pursuant to provisions of this Agreement, it is
understood, acknowledged and agreed that the City will suffer damage.
3.2.10 Laws and Regulations; Employee/Labor Certifications. Consultant shall
keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, including all
Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable
for all violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and without
giving written notice to the City, Consultant shall be solely responsible for all costs arising
therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers,
employees and agents free and harmless, pursuant to the indemnification provisions of this
Agreement, from any claim or liability arising out of any failure or alleged failure to comply
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with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Consultant. By executing this
Agreement, Consultant verifies that it fully complies with all requirements and restrictions of
state and federal law respecting the employment of undocumented aliens, including, but not
limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to
time. Such requirements and restrictions include, but are not limited to, examination and
retention of documentation confirming the identity and immigration status of each employee of
the Consultant. Consultant also verifies that it has not committed a violation of any such law
within the five (5) years immediately preceding the date of execution of this Agreement, and
shall not violate any such law at any time during the term of the Agreement. Consultant shall
avoid any violation of any such law during the term of this Agreement by participating in an
electronic verification of work authorization program operated by the United States Department
of Homeland Security, by participating in an equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly
hired employees, or by some other legally acceptable method. Consultant shall maintain records
of each such verification, and shall make them available to the City or its representatives for
inspection and copy at any time during normal business hours. The City shall not be responsible
for any costs or expenses related to Consultant’s compliance with the requirements provided for
in Section 3.2.10 or any of its sub-sections.
3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Sub-
subcontractors and Subconsultants. To the same extent and under the same conditions as
Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and
subconsultants performing any work relating to the Project or this Agreement to make the same
verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply. Each person
executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer
of Consultant, and understands that any of the following shall be grounds for the City to
terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants,
sub-subcontractors or subconsultants to meet any of the requirements provided for in Sections
3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with
such requirements (including in those verifications provided to the Consultant under Section
3.2.10.2); or (3) failure to immediately remove from the Project any person found not to be in
compliance with such requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Consultant
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers’ Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Consultant represents
that it is an equal opportunity employer and it shall not discriminate against any subconsultant,
employee or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
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advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.2.10.6 Air Quality. To the extent applicable, Consultant must
fully comply with all applicable laws, rules and regulations in furnishing or using equipment
and/or providing services, including, but not limited to, emissions limits and permitting
requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or
California Air Resources Board (CARB). Although the SCAQMD and CARB limits and
requirements are more broad, Consultant shall specifically be aware of their application to
"portable equipment", which definition is considered by SCAQMD and CARB to include any
item of equipment with a fuel-powered engine. Consultant shall indemnify City against any
fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory
agency for violations of applicable laws, rules and/or regulations by Consultant, its
subconsultants, or others for whom Consultant is responsible under its indemnity obligations
provided for in this Agreement.
3.2.10.7 Water Quality.
(A) Management and Compliance. If applicable to Consultant’s
services under this Agreement and within Consultant’s typical area of expertise, Consultant’s
Services must account for, and fully comply with, all local, state and federal laws, rules and
regulations that may impact water quality compliance, including, without limitation, all
applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the
California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws,
rules and regulations of the Environmental Protection Agency, the State Water Resources
Control Board and the Santa Ana Regional Water Quality Control Board; the City’s ordinances
regulating discharges of storm water; and any and all regulations, policies, or permits issued
pursuant to any such authority regulating the discharge of pollutants, as that term is used in the
Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.
(B) Liability for Non-compliance. Failure to comply with the
laws, regulations and policies described in this Section, if applicable to Consultant’s services
under this Agreement, is a violation of law that may subject Consultant or City to penalties,
fines, or additional regulatory requirements. Consultant shall defend, indemnify and hold the
City, its directors, officials, officers, employees, volunteers and agents free and harmless,
pursuant to the indemnification provisions of this Agreement, from and against any and all fines,
penalties, claims or other regulatory requirements imposed as a result of Consultant’s non -
compliance with the laws, regulations and policies described in this Section, unless such non-
compliance is the result of the sole established negligence, willful misconduct or active
negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(C) Training. In addition to any other standard of care
requirements set forth in this Agreement, Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to them
without impacting water quality in violation of the laws, regulations and policies described in
this Section if applicable to Consultant’s services under this Agreement and within Consultant’s
area of expertise. Consultant further warrants that it, its employees and subcontractors will
receive adequate training, as determined by City, regarding the requirements of the laws,
regulations and policies described in this Section if they relate to the Services provided under
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this Agreement. Upon request, City will provide Consultant with a list of training programs that
meet the requirements of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Consultant shall not commence
Services under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.11.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liabi lity:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as
required by the State of California and Employer’s Liability Insurance. The policy shall not
contain any exclusion contrary to the Agreement, including but not limited to endorsements or
provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24
26 or 21 29); or (2) cross liability for claims or suits by one insured against another.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used including, but not limited to, form CG 2503, either the general
aggregate limit shall apply separately to this Agreement/location or the general aggregate limit
shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident
for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s
Liability: Workers’ Compensation limits as required by the Labor Code of the State of
California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.
Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least
fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance
coverage has been renewed or extended shall be filed with the City. If such coverage is
cancelled or materially reduced, Consultant shall, within ten (10) days after receipt of written
notice of such cancellation or reduction of coverage, file with the City evidence of insurance
showing that the required insurance has been reinstated or has been provided through another
insurance company or companies. In the event any policy of insurance required under this
Agreement does not comply with these specifications or is canceled and not replaced, the City
has the right but not the duty to obtain the insurance it deems necessary and any premium paid
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by the City will be promptly reimbursed by Consultant or the C ity may withhold amounts
sufficient to pay premium from Consultant payments. In the alternative, the City may suspend or
terminate this Agreement.
3.2.11.3 Professional Liability. Consultant shall procure and
maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less $1,000,000 per claim.
3.2.11.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include
or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or
endorsements providing the exact same coverage, the City of Azusa, its directors, officials,
officers, employees, agents and volunteers shall be covered as additional insured with respect to
the Services or ongoing and complete operations performed by or on behalf of the Consultant,
including materials, parts or equipment furnished in connection with such work; and (2) using
ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage
shall be primary insurance as respects the City, its directors, officials, officers, employees, agents
and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the
Consultant’s scheduled underlying coverage. Any excess insurance shall contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of the City,
before the City’s own primary insurance or self-insurance shall be called upon to protect it as a
named insured. Any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall
not be called upon to contribute with it in any way. Notwithstanding the minimum limits set
forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified
minimum limits of coverage shall be available to the parties required to be named as additional
insureds pursuant to this Section 3.2.11.4(A).
(B) Automobile Liability. The automobile liability policy shall
include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers,
employees, agents and volunteers shall be covered as additional insureds with respect to the
ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or
borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance
coverage shall be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage
excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be
excess of the Consultant’s insurance and shall not be called upon to contribute with it in any
way. Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available
insurance proceeds in excess of the specified minimum limits of coverage shall be available to
the parties required to be named as additional insureds pursuant to this Section 3.2.11.4(B).
(C) Workers’ Compensation and Employers’ Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
MIG – Housing Element 6th Cycle Update 2021-2029
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officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days (10 days for nonpayment of premium) prior writt en
notice by certified mail, return receipt requested, has been given to the City; and (B) any failure
to comply with reporting or other provisions of the policies, including breaches of warranties,
shall not affect coverage provided to the City, its directors, officials, officers, employees, agents
and volunteers. Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, its officials,
officers, employees, agents and volunteers, or any other additional insureds.
3.2.11.5 Separation of Insureds; No Special Limitations; Waiver of
Subrogation. All insurance required by this Section shall contain standard separation of insureds
provisions. In addition, such insurance shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.
All policies shall waive any right of subrogation of the insurer against the City, its officials,
officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically
allow Consultant or others providing insurance evidence in compliance with these specifications
to waive their right of recovery prior to a loss. Consultant hereby waives its own right of
recovery against City, its officials, officers, employees, agents, and volunteers, or any other
additional insureds, and shall require similar written express waivers and insurance clauses from
each of its subconsultants.
3.2.11.6 Deductibles and Self-Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.11.7 Subconsultant Insurance Requirements. Consultant shall
not allow any subconsultants to commence work on any subcontract relating to the work under
the Agreement until they have provided evidence satisfactory to the City that they have secured
all insurance required under this Section. If requested by Consultant, the City may approve
different scopes or minimum limits of insurance for particular subconsultants. The Consultant
and the City shall be named as additional insureds on all subconsultants’ policies of Commercial
General Liability using ISO form 20 38, or coverage at least as broad.
3.2.11.8 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.11.9 Verification of Coverage. Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
MIG – Housing Element 6th Cycle Update 2021-2029
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insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
3.2.11.9 Reporting of Claims. Consultant shall report to the City, in
addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in
connection with the Services under this Agreement.
3.2.12 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.2.13 Accounting Records. Consultant shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Consultant shall allow a representative of City during normal
business hours to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement. Consultant shall allow inspection of all work,
data, documents, proceedings, and activities related to the Agreement for a period of three (3)
years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit “A” attached hereto and incorporated herein by reference. The total compensation
shall not exceed ($150,000.00) without written approval of the City Manager. Extra Work may
be authorized, as described below, and if authorized, will be compensated at the rates and
manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within thirty (30) days of receiving such statement,
review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
MIG – Housing Element 6th Cycle Update 2021-2029
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expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, “Extra Work” means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City’s Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other requirements on “public works” and
“maintenance” projects. If the Services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in
effect at the commencement of this Agreement. Consultant shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the Consultant’s
principal place of business and at the project site. Consultant shall defend, indemnify and hold
the City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving
written notice to Consultant of such termination, and specifying the effective date thereof, at
least seven (7) days before the effective date of such termination. Upon termination, Consultant
shall be compensated only for those services which have been adequately rendered to City, and
Consultant shall be entitled to no further compensation. Consultant may not terminate this
Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein,
City may require Consultant to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Consultant in connection with the performance of Services
under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole
or in part as provided herein, City may procure, upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5 Ownership of Materials and Confidentiality.
3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a
non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and
all copyrights, designs, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, and other documents or works of authorship fixed in any tangible medium
MIG – Housing Element 6th Cycle Update 2021-2029
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of expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the
property of City, and shall not be used in whole or in substantial part by Consultant on other
projects without the City's express written permission. Within thirty (30) days following the
completion, suspension, abandonment or termination of this Agreement, Consultant shall provide
to City reproducible copies of all Documents & Data, in a form and amount required by City.
City reserves the right to select the method of document reproduction and to establish where the
reproduction will be accomplished. The reproduction expense shall be borne by City at the
actual cost of duplication. In the event of a dispute regarding the amount of compensation to
which the Consultant is entitled under the termination provisions of this Agreement, Consultant
shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant
shall have no right to retain or fail to provide to City any such documents pending resolution of
the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a
minimum of fifteen (15) years following completion of the Project, and shall make copies
available to City upon the payment of actual reasonable duplication costs. Before destroying the
Documents & Data following this retention period, Consultant shall make a reasonable effort to
notify City and provide City with the opportunity to obtain the documents. .
3.5.1 Subcontractors. Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or its subcontractors, or those provided to Consultant by the
City.
3.5.2 Right to Use. City shall not be limited in any way in its use or reuse of the
Documents and Data or any part of them at any time for purposes of this Project or another
project, provided that any such use not within the purposes intended by this Agreement or on a
project other than this Project without employing the services of Consultant shall be at City’s
sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it
shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless
Consultant and its officers, directors, agents and employees from claims arising out of the
negligent use or re-use of the Documents & Data on such other project. Consultant shall be
responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only
with respect to the condition of the Documents & Data at the time they are provided to the City
upon completion, suspension, abandonment or termination. Consultant shall not be responsible
or liable for any revisions to the Documents & Data made by any party other than Consultant, a
party for whom the Consultant is legally responsible or liable, or anyone approved by the
Consultant.
3.5.3 Indemnification. Consultant shall defend, indemnify and hold the City, its
directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, for any alleged infringement of any patent,
MIG – Housing Element 6th Cycle Update 2021-2029
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copyright, trade secret, trade name, trademark, or any other proprietary right of any person or
entity in consequence of the use on the Project by City of the Documents & Data, including any
method, process, product, or concept specified or depicted.
3.5.4 Confidentiality. All Documents & Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held confidential by
Consultant. All Documents & Data shall not, without the prior written consent of City, be used
or reproduced by Consultant for any purposes other than the performance of the Services.
Consultant shall not disclose, cause or facilitate the disclosure of the Documents & Data to any
person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.6 General Provisions.
3.6.1 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant:
MIG
Attn: Laura Stetson
537 S. Raymond Avenue
Pasadena, CA 91105
City:
City of Azusa
Attn: Matt Marquez
213 E. Foothill Blvd.
Azusa, CA 91702
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the date
actual notice occurred, regardless of the method of service.
3.6.2 Indemnification.
3.6.2.1 Scope of Indemnity. To the fullest extent permitted by law,
Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees,
volunteers and agents free and harmless from any and all claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or
persons, including wrongful death, arising out of, or pertaining to, any alleged negligent acts,
errors or omissions of Consultant, its officials, officers, employees, subcontractors, consultants
or agents in connection with the performance of the Consultant’s
MIG – Housing Element 6th Cycle Update 2021-2029
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Services, the Project or this Agreement, including without limitation the payment of all
consequential damages, reasonable expert witness fees and attorneys fees and other related costs
and expenses. Notwithstanding the foregoing, to the extent Consultant's Services are subject to
Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil
Code Section 2782.8, to claims to the extent they arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant. Furthermore, if Civil Code
Section 2782.8 is applicable, in no event shall the cost to defend charged to Consultant exceed
Consultant’s proportionate percentage of fault.
3.6.2.2 Additional Indemnity Obligations. Consultant shall defend, with
legal counsel chosen by City, at Consultant’s own cost, expense and risk, any and all claims,
actions or other proceedings of every kind covered by Section 3.6.2.1 that may be brought or
instituted against City or its directors, officials, officers, employees, volunteers and agents.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered against
City or its directors, officials, officers, employees, volunteers and agents as party of any such
claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any
settlement paid by City or its directors, officials, officers, employees, agents, or volunteers as
part of any such claim, suit, action or other proceeding. Such reimbursement shall include
payment for City’s attorneys’ fees and costs, including expert witness fees. Consultant shall
reimburse City and its directors, officials, officers, emplo yees, agents, and/or volunteers, for any
and all legal expenses and costs incurred by each of them in connection therewith or in enforcing
the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or
termination of this Agreement and shall not be restricted to insurance proceeds, if any, received
by the City, its directors, officials officers, employees, agents, or volunteers.
3.6.3 Governing Law; Government Code Claim Compliance. This Agreement
shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.
In addition to any and all contract requirements pertaining to notices of and requests for
compensation or payment for extra work, disputed work, claims and/or changed conditions,
Consultant must comply with the claim procedures set forth in Government Code sections 900 et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any
subsequent lawsuit based upon the Government Code claims shall be limited to those matters
that remain unresolved after all procedures pertaining to extra work, disputed work, claims,
and/or changed conditions have been followed by Consultant. If no such Government Code
claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as
specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit
against the City.
3.6.4 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.6.5 City’s Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.6.6 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.6.7 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
MIG – Housing Element 6th Cycle Update 2021-2029
Page 14 of 17
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.6.8 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and n ot
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.6.9 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.10 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.6.11 No Third Party Beneficiaries. Except to the extent expressly provided for
in Section 3.6.7, there are no intended third party beneficiaries of any right or obligation assumed
by the Parties.
3.6.12 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.6.13 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Consultant further
agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic
Interest with the City’s Filing Officer as required under state law in the performance of the
Services. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.14 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
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3.6.15 Attorney’s Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney’s fees and all other costs of such action.
3.6.16 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.6.17 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6.18 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both parties.
[SIGNATURES ON NEXT PAGE]
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APPROVED AS TO FORM:
APPROVED AS TO FORM:
For: CITY OF AZUSA
For: City of Azusa
By: _________________________
Sergio Gonzalez
City Manager
By: _________________________
Jeffrey Lawrence Cornejo, Jr.
Principal
Date: ________________________ Date: ________________________
APPROVED AS TO FORM:
APPROVED AS TO FORM:
For: CITY OF AZUSA
For: MIG
By: _________________________
Marco A. Martinez
City Attorney
By: _________________________
Laura Stetson
Principal
Date: ________________________ Date: ________________________
MIG – Housing Element 6th Cycle Update 2021-2029
Page 17 of 17
EXHIBIT “A”
SCOPE OF SERVICES, SCHEDULE OF SERVICES, COMPENSATION
See Attached Document – MIG
537 S. RAYMOND AVENUE | PASADENA, CA 91105
(626) 744-9872 | WWW.MIGCOM.COM
REVISED PROPOSAL | NOVEMBER 11, 2020
CITY OF AZUSA
HOUSING ELEMENT UPDATE SERVICES
6TH CYCLE 2021-2029
ROSEDALE
537 S. Raymond Avenue
Pasadena, CA 91105
P (626) 744-9872
F (626) 744-9873
www.migcom.com
PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE
CALIFORNIA
BERKELEY, FULLERTON,
KENWOOD, LOS ANGELES,
PASADENA, RIVERSIDE,
SACRAMENTO, SAN DIEGO,
AND SAN JOSE
COLORADO
DENVER
OREGON
EUGENE AND PORTLAND
TEXAS
SAN ANTONIO
WASHINGTON
SEATTLE
October , 2020
Manuel Muñoz, Planning Division Manager
Economic and Community Development Department
213 E. Foothill Boulevard
Azusa, California 91702
Subject: Housing Elements 6th Cycle Updates
Dear Mr. Muñoz:
Moore Iacofano Goltsman, Inc. (MIG) is pleased to submit this proposal to engage with
the City of Azusa to create strategies and actions focused on providing safe, diverse,
and affordable housing for Azusa residents. The City Council has made addressing
the community’s critical housing needs as one of its top priorities, and this proposed
program to update the Housing Element will move the City toward meeting its
objectives.
While the Southern California Association of Governments has not yet released the
final Regional Housing Needs Allocation (RHNA) numbers for this 6th cycle, the City
does not want to wait until the RHNA is assigned to address housing concerns. The
City wishes to engage the community in dialogue about what type of housing—and
where—can meet current and future needs.
MIG staff knows Azusa well from recent planning entitlement work in the community but
more significantly, from our work leading the City’s 4th and 5th cycle Housing Element
updates. During the 5th cycle, we worked closely with the Planning Commission, City
Council, community members, and interest groups to identify not just sites for future
housing production but also programs and policies that would forward objectives
regarding housing quality and access.
MIG offers the City of Azusa the unique expertise required for a successful program:
»Deep understanding of Azusa, its residents, and its opportunities and challenges
»Thoughtful and creative community engagement
»Housing policy and housing element preparation, with successful completion of 25+
certified housing elements
»Realistic visualization of options for housing approaches
»CEQA analysis
Your Request for Proposal includes a detailed, well-considered scope of services. We
have largely mirrored that scope in our attached proposal but have provided additional
ideas for engagement. The accompanying budget reflects the extensive work involved
and our significant Housing Element and General Plan expertise. Both the scope and
budget are flexible and represent starting points for discussion and scope refinement.
537 S. Raymond Avenue
Pasadena, CA 91105
P (626) 744-9872
F (626) 744-987 3
w ww.migcom.com
P LANNING / D
C ALIFO RNIA
BERKELEY, FULLERTON,
KENWOOD, LOS ANGELES,
PASADENA, RIVERSIDE,
SACRAMENTO, SAN DIEGO,
A ND SAN JOSE
COLORADO
DENVER
O REGON
EUG ENE AND PORTLAND
T EXAS
S AN ANTO NIO
W ASHING T ON
S EATTLE
Genevieve Sharrow will serve as the project manager, as she did for the two prior Azusa Housing
Element updates. If you have any questions as you read through our proposal, you may contact
Genevieve at genevieves@migcom.com or me at lstetson@migcom.com or (818) 388-4286. During the
current “safer at home” directive due to the novel coronavirus, we are all working remotely but are readily
accessible for a conversation.
Regards,
Laura R. Stetson, AICP
Principal
CONTENTS
A. Methodology and Overview 6
B. Project Schedule 23
C. Project Team and Resumes 25
D. Prior Experience and Qualifications 33
E. References 37
F. Fee Schedule 54
6 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Understanding
In 2006, at the site of Rosedale, Azusa’s newest master
planned community, archeologists unearthed 100
artifacts of “Ashuukshanga”, a large Tongva village at
the mouth of San Gabriel Canyon. The City of Azusa is a
steward of this unique heritage of communities built for
posterity. In the past two decades, it has lead the region
in an ambitious and results-oriented housing production
strategy. Azusa’s multipronged efforts to relieve the
housing crisis are remarkable for its breadth of thinking
and direct investment for a topic that has grown in
importance since the COVID-19 emergency orders
began. As of 2019, the City has issued permits for 1,046
units surpassing its total RHNA goal of 779 units for the
current 5th cycle (2014-2021).
HOUSING AZUSA
During this current cycle, the Azusa Transit-Oriented
Development (TOD) Specific Plan and the Monrovia
Nursery Specific Plan would assist the city in keeping
up with housing construction and planning for more
housing. These specific plans predominantly apply to
areas north of Foothill Boulevard. Both plans introduced
a richer palette of neighborhood and urban designs
in anticipation of the arrival of two Metro Gold Line
Stations that opened for passenger service in 2016. The
Monrovia Nursery Specific Plan lays the foundation for
Rosedale’s 1,250 homes, which includes an interesting
and eclectic collection of ‘missing middle housing’
styles of garden court and townhomes adjacent to the
APU/Citrus Gold Line station. The Azusa TOD Specific
Plan spurred the envisioned denser, mixed-used
developments: The Orchard (163 units), The Avenue (127
units), the Citrus (102 units), and Metro Walk (30 units).
Currently under construction is the 60-unit Gladstone
Senior Villas located outside the specific plan areas.
The City continues to tackle housing production
holistically through other efforts. Sale of city-owned
properties for housing is key to attracting developer
methodology overview and
approach
Groundbreaking for the Orchard
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 7
interest. Others include investing in critical tools and
improving interdepartmental coordination to expedite
housing construction. Implementation of State housing
laws include updates to the Accessory Dwelling Unit
ordinance and drafting of Objective Design Standards.
The Azusa Pacific University Specific Plan provides for
more than 3,000 beds for student housing.
Local action on housing are complemented with a
regional strategy coordinated among San Gabriel Valley
cities. Through the Los Angeles County Development
Authority (LACDA), the City receives federal grants that
assist in the preservation of homes as well as increase
homeownership. Its Homeless Plan supports homeless
services and housing in coordination with other San
Gabriel Valley Council of Governments members. Along
with a growing number of cities, it has joined the San
Gabriel Valley Regional Housing Trust (SGVRHT) to
access funds and financing to support more housing for
the homeless, extremely low, very low, and low-income
households.
Housing Element 2021-2029
The Housing Element Update is required to be certified
by October 15, 2021. The 6th Cycle Housing Element
will contain the mandatory discussion, analysis, and
programs effective on January 1, 2021.
Changes to the Housing Element law have strengthened
Housing and Community Development's (HCD) oversight,
increased scrutiny of housing elements, and eliminated
so-called ‘streamline review’. HCD may revoke housing
element compliance if the local government’s actions do
not comply with state law or fail to implement program
actions included in the housing element. It is at the
agency's discretion to determine whether an action
or failure to act by a jurisdiction is inconsistent with an
adopted housing element or housing element law.
Our proposed scope is focused on completing
a Housing Element that includes the mandatory
analysis, assessments, and programs and with content
coordinated closely with the guidelines issued by the
HCD. This work program prioritizes the analysis and
The Orchard
8 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
assessment of the City’s housing production and housing
services holistically that supports identification of robust
and actionable housing programs. The Housing Element
will be developed along with key stakeholders that
include public officials, city commissions and committees,
and community groups.
AFFIRMATIVELY FURTHERING FAIR HOUSING
AB 686 requires that Housing Elements include the
provisions of the State’s and Federal rules set in 2015
that affirmatively furthers fair housing, which means
“taking meaningful actions, in addition to combatting
discrimination, that overcome patterns of segregation
and foster inclusive communities free from barriers
that restrict access to opportunity based on protected
characteristics”. HCD released “AB 686 Summary of
Requirements in Housing Element Law” outlining the
essential components to include in the Housing Element;
however, it has not released its technical guidance. Until
then, HCD’s outline directs:
»Conduct an Assessment of Fair Housing. This
type of analysis identifies segregation, disparities
in access to opportunity; disproportionate housing
needs of protected classes, including displacement
risk. Information will be coordinated with the Los
Angeles County Development Authority’s Analysis of
Impediments to Fair Housing Choice.
»Programs that Affirmatively Furthers Fair Housing.
These new programs include descriptions of
meaningful actions to address significant disparities
in housing needs and in access to opportunity and
strategies and actions findings to implement the
identified housing needs assessment’s priorities and
goals.
»Site Inventory Analysis. The distribution of sites
identified to accommodate the lower-income need
should account for geographical segregation or
concentration of protected classes.
The City has long provided a disproportionate share
of the region's low-income housing. Avoiding over
concentration of affordable housing south of Foothill
Boulevard, where the city’s lowest resource areas are
located advances fair housing for the city.
Azusa's Golden Days
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 9
MEETING RHNA
The Southern California Association of Governments
(SCAG) has allocated Azusa's Regional Housing Needs
Assessment (RHNA)of 2,643 units, a three-fold increase
over the fifth cycle. More than 1,000 units each are
assigned to low-income categories and above-moderate
income categories.
The existing difficulty statewide in developing affordable
housing, combined with a changing legislative
environment and increased RHNAs for the sixth cycle,
will make for a challenging housing element update.
In particular, for jurisdictions such as Azusa, where a
majority of sites to meet the lower income RHNA (1.126)
have an existing use (i.e., underutilized/nonvacant sites),
the existing use is presumed to impede development.
Furthermore, for all underutilized sites, jurisdictions are
required to consider other factors, including the extent
to which existing uses may constitute an impediment
to additional residential development, the jurisdiction’s
past experience with converting existing uses to higher
density residential development, the current market
demand for the existing use, an analysis of any existing
leases or other contracts that would perpetuate the
existing use or prevent redevelopment of the site
for additional residential development, development
trends, market conditions, and regulatory or other
incentives or standards to encourage additional
residential development on these sites imitations to the
use of identified sites and when applied to the current
strategy, makes a strong argument for exploring sites not
previously analyzed:
»Sites must be “available” for residential development
and have “realistic and demonstrated” potential for
redevelopment.
»Parcels must have sufficient water, sewer, and dry
utilities or be part of a mandatory program to provide
such utilities.
»Limitations on “re-using” sites from the 5th cycle
Housing Element that have not yet been approved
for housing development: if a non-vacant site was
Map of TCAC/HCD Opportunity Areas identifying resource areas category
10 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
listed in last housing element and is not yet approved
with housing development or if a vacant site is not
yet approved for housing and was included in the last
two consecutive Housing Elements, the site can be
included in the inventory only if a rezoning occurs to
allow projects with at least 20% affordable units to
receive by-right approval.
»Lower-income sites must be between one-half acre
and 10 acres in size unless evidence is provided that a
smaller or larger site is adequate.
»If relying on non-vacant sites for more than half of the
lower-income RHNA, the sites inventory requires an
in-depth analysis and substantial evidence that the
use is likely to be discontinued during the planning
period.
New No Net Loss provisions ensure the preservation
of housing sites during the upcoming planning period,
but require jurisdictions to ensure that approval of
development applications do not trigger its provisions.
IMPLEMENTATION PLAN
We anticipate working in partnership with City staff
throughout the work program to develop and tailor ideas,
strategies, and refine deliverables.
MIG understands the State certification deadlines having
worked on Housing Elements throughout the state. Task
1 identifies the primary strategies forkeeping the project
on task, budget, and schedule, foundational to which will
be biweekly meetings with City staff to discuss upcoming
events, review products, and ensure upcoming tasks can
proceed accordingly.
As noted in Task 1.4, MIG will also use these biweekly
meetings to support coordination with City departments
for outreach, review of recommendations, and
implementation. These controls provide appropriate level
of communication and process to manage the project
and meet deadlines.
As noted in Task 3, working in concert with City staff to
best understand how to achieve participation in your
community, we will develop a public engagement plan
that outlines how we will solicit and document views of
stakeholders.
As requested in the RFP, a detailed description of
specific tasks you will require from City staff is as follows:
Staff will be responsible for gathering and providing data
in response to a data needs request provided by MIG,
including GIS data. Staff will be responsible for reviewing
draft deliverables, combining all staff comments into
one document using Word's track changes feature,
and providing those comments to MIG. Staff will be
responsible for noticing of meetings, inviting/contacting
meeting participants, and writing staff reports for
hearings. Staff will support efforts on the City's social
media outlets to advertise meetings and surveys
developed by MIG to support the project. City staff will
be responsible for filing all notices and paying all filing
fees.
We look forward to working in partnership with the City
to develop a State-certified Housing Element for Azusa.
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 11
Detailed Scope of Work
We have prepared this scope of services based upon
our extensive housing element experience, an in-depth
review of the Request for Proposals (RFP), and our
understanding of Azusa's program objectives.
We have developed a scope that addresses the
requirements of State law, together with a rigorous
schedule to adhere to the State adoption deadline
for the Housing Element (October 2021). In preparing
the Housing Element update, MIG will ensure that all
requirements of recent State legislation are addressed.
Following this scope of work, we provide a schedule for
meeting this deadline.
Task 1: Project Coordination and Management
1.1 PROJECT KICK- OFF MEETING AND CITY TOUR
MIG will conduct a kick-off meeting with City staff to
introduce the team, review key tasks and milestones,
confirm key project team roles (including tasks or task
components for completion by City staff), identify project
management protocols, and establish product review
procedures. The project scope—including community
engagement components and supplemental tasks—will
be refined based on our discussions and critical
project milestones, and a clear project schedule will
be established. MIG will prepare a meeting summary
that outlines the project goals, objectives, and action
items as discussed during the meeting. In conjunction
with the kick-off meeting, MIG will participate in a virtual
tour of the City and orientation with City staff to review
housing sites identified in the current Housing Element
and potential new sites. City staff will be responsible for
and planning the tour route. During these times of social
distancing, MIG has developed a very effective way to
conduct a digital tour using digital meeting platforms and
Google Earth and noting comments in real time on the
map.
1.2 PROJECT SCHEDULE DEVELOPMENT
Within 10 working days of the Project Kick-Off meeting,
the MIG and City project managers will finalize the
project schedule and key milestones. The project
schedule will ensure the Housing Element, environmental
review, and community engagement tasks are
completed, and the element adopted prior to October
15, 2021. MIG will confirm or update the project schedule
monthly with a revised project schedule being provided,
as necessary. The project schedule will be revisited in
the biweekly project management meetings/calls.
1.3 PROGRESS MEETINGS AND COORDINATION
MIG will manage the update process in a manner that
ensures the project remains on budget and schedule.
For the duration of the project, the MIG project manager
will conduct regular phone calls with City staff to ensure
project coordination and to support close collaboration.
These calls will allow the team to review project status,
discuss issues and documents, and plan presentations.
We will prepare a meeting summary, including action
items, for each meeting. We will also coordinate with staff
to prepare briefing for the Planning Commission and City
Council. We will also conduct in-person meetings; our
scope assumes 10 progress meetings with City staff. This
task includes internal MIG coordination meetings, and
project management tasks such as invoicing and project
administration.
Task 1 Deliverables
»Kick-off meeting agenda (electronic)
»Project schedule (electronic)
»Revised scope of services and budget (electronic)
»Monthly invoicing (electronic)
»Regular phone calls
»Meetings with City staff (10 meetings)
12 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Task 2: Housing Element Amendment
2.1 CURRENT HOUSING ELEMENT REVIEW
MIG will prepare a 2014-2021 Housing Element
Assessment, which will outline key specific changes to
be incorporated into the 6th cycle update. In evaluating
the 2014-2021 Housing Element and its programs, the
memorandum will include the following:
»A discussion of the effectiveness of the housing
program and policies
»A comparison of projected results from the adopted
Housing Element to actual accomplishments
»A summary of how these results are important to the
Housing Element update
We will prepare a Housing Element Program Performance
table summarizing the results from this analysis and
recommend specific changes to be incorporated into
the revised Housing Plan (policies, programs, and
objectives). This table will be the basis for the Program
Accomplishments chapter as required by State law.
2.2 HOUSING ASSESSMENT AND NEEDS ANALYSIS
Government Code Section 65583 requires housing
elements to review specific demographic, economic,
and housing topics, as well as projected housing needs.
We anticipate updating the Housing Needs Assessment
with population and housing data based on the latest
U.S. Census and three- and five-year estimates from
the American Community Survey, and other up-to-date
City data available related to existing housing units and
recent development projects. The Needs Analysis will
include, but not be limited to, the following:
»Population, demographic, and employment trends
with the accompanying analysis of the existing and
projected share of regional housing needs for all
income levels
»Housing cost, affordability, housing characteristics
housing stock, and market conditions (including
overcrowding and overpayment)
»Housing stock characteristics, including at-risk unit
and vacant and underutilized land
»Potential for increased residential development
under existing zoning requirements and General Plan
policies
»Housing needs for special population groups such as
large families, seniors, homeless, etc.
»Number of existing assisted housing units at risk of
conversion to market rate housing over the next ten
years
2.3 HOUSING PARCEL IDENTIFICATION ANALYSIS
MIG will prepare an “adequate sites analysis” as
requested in the City’s RFP, which will focus on site
suitability for housing to address the RHNA. The
Southern California Association of Governments (SCAG)
draft 6th cycle preliminary draft RHNA allocates 2,646
units to Azusa over the eight-year planning period. (This
planning period extends past the City’s General Plan
2025 horizon year.) Notably, the General Plan land use
plan accommodates approximately 3,400 housing units
above the 2003 baseline unit count of 14,433 units (city
plus sphere of influence), for a total of about 17,833
units. The Department of Finance reports 14,651 units
in Azusa in 2020, so it appears that adequate capacity
may exist under current land use policy to accommodate
the total number of units. However, the units must be
distributed among the four income categories, so the
adequate sites analysis will need to determine whether
sufficient sites are zoned at higher densities (30+ units
per acre) today to be counted toward the very low- and
low-income categories. Also, 2017 Housing Element
legislation placed strict guidelines on which sites can be
included as suitable sites. Thus, this task will required
detailed analysis using GIS to identify not just sufficient
site capacity for the RHNA; we recommend that the City
identify a RHNA “cushion” to address the no-net-loss
requirements that will continue to apply throughout the
6th cycle (meaning that if a site identified as a site for
affordable housing is instead developed with market-rate
units, the City must identify another site suitable for the
“loss” of affordable housing development potential).
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 13
If this process determines that suitable sites are not
available to accommodate the RHNA—including with the
potential development of accessory dwelling units—we
will need to investigate with you the possible rezoning of
properties or increase in the maximum density above 27
units per acre.
This section will contain a parcel-specific inventory
of sites that can accommodate RHNA allocation by
income categories. MIG will provide guidelines for
the identification of sites and will prepare the Sites
Inventory GIS map and parcel-specific listing (table)
of individual sites. MIG will then work to provide the
required justifications that these sites can facilitate the
development of housing given existing site, market,
and development conditions. This section may also
require additional analysis to demonstrate the viability
of affordable housing at densities less than the default
density levels for Azusa. With MIG’s guidance, we
anticipate City staff will contact property owners and
real estate representatives regarding their intentions for
particular properties. The analysis will also evaluate and
include funding resources, administrative resources, and
opportunities for energy conservation, as required by
State law.
2.4 HOUSING CONSTRAINTS
The Housing Constraints analysis identifies potential and
actual governmental and nongovernmental (e.g. physical
or financial) constraints to housing production including
land use controls such as code requirements, permitting
fees and permitting processes; physical/environmental
constraints; infrastructure; financial; and market
constraints. We will update this section as necessary with
up-to-date development processes and fees, as well
as changes in market constraints due to the economic
changes since the last Housing Element was written. Little MorongoCreekMission Creek
Whitewater River Moro
ngo
WashBi
g Moro
ngoCr
eekPALM DRINDIAN CANYON AVEDILLON RDWORSLEY RDVARNER RD
PIERSON BLVD
MOUNTAIN VIEW RDDILLON RD
Wilderness Area
Joshua Tree
National Park
Little San Bernardino Mountains
15TH AVE
18TH AVE
20TH AVELITTLE MORONGO RDPALM DRATLANTIC AVEINDIAN AVETWO BUNCH PALMS TRAILKAREN AVEHACIENDA AVE
MISSION LAKES BLVD
BUBBLING WELLS RDLONG CANYON RDNorth
Palm Springs
Cathedral City
Sand to Snow
National Monument
Sand to Snow
National Monument
Santa Rosa and
San Jacinto
National Monument
Figure H-1:
Residential Sites Inventory
DESERT HOT SPRINGS GENERAL PLAN
Housing Element Sites Inventory
2014-2021 RHNA
Vacant Sites to be Rezoned
Approved Projects (Specific Plans)
2008-2014 RHNA
Vacant Sites to be Rezoned
Base Map Features
Highway
Major Road
Minor Road
Water Courses
00.511.520.25
Miles
Source: City of Desert Hot Springs and Riverside County.
Date: October 2019.
Map of SIte Inventory Analysis conducted for the Desert Hot Springs Housing Elements
14 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
MIG is currently conducting an in-depth analysis of
another jurisdiction’s General Plan and Zoning Code
to determine policy or standards that directly or
indirectly inhibit the production of housing or limit the
number of housing units that can be produced. MIG
proposes to conduct this level of analysis for Azusa.
MIG will provide its findings in a working paper for the
City’s consideration. MIG will assess the potential for
residential development consistent with adopted land
use and zoning policy, as well as opportunities for
energy conservation, consistent with State law. Where
constraints exist, we will suggest General Plan or zoning
code changes and/or housing programs to mitigate or
remove these constraints. New laws concerning changes
to the housing constraints analysis such as AB 879 and
changes to the State’s accessory dwelling unit laws will
be addressed.
2.5 QUANTIFIED OBJECTIVES
Based on the analysis completed in the above items and
building on the existing Housing Element, we will craft
a Housing Plan (eight–year implementation plan) with
goals, policies, and programs relative to the maintenance,
preservation, improvement, and development of housing
to cover this new planning period. MIG will also prepare
a “Review of Past Performance” analysis that builds on
the analysis of the previous Housing Element’s policy
programs.
Quantified objectives will be established to address
housing needs for all income groups, including extremely
low-income households. We will craft a Housing Element
that responds to State law requirements that ensure
housing opportunities are available to all persons in
the City; preserve and improve the existing stock of
affordable housing; facilitate development of adequate
housing to meet the needs of low- and moderate-
income households, meeting regional share of goals;
and mitigate any governmental constraints to housing
production, improvement, and/or maintenance.
2.6 GENERAL PLAN CONSISTENCY
MIG will prepare the components of a draft Housing
Element for the 2021-2029 planning period that address
the requirements of State law. In preparing the Housing
Element update, we will proactively identify issues,
any inconsistencies with other General Plan elements,
immediately bring those issues to the attention of City
staff, identify potential solutions, and coordinate with City
staff as to the best course of action. We will update the
current Element to address the 6th cycle RHNA and all
new State laws.
We understand that the City will be pursuing an update
of the Natural Environment Element to address updated
requirements for the Safety Element, and will be
investigating the best way to address SB 1000 regarding
environmental justice issues. MIG is experienced
preparing text and maps for such updates and can
discuss approaches with you if desired.
2.7 REVISED MAPS AND FIGURES
MIG will prepare the associated maps and figures as
required to support the draft Housing Element for the
2021-2029 planning period. MIG will identify maps
and figures in other elements of the General Plan that
may require updating to ensure consistency. MIG will
confer with City staff to determine scope and budget to
prepare any such maps and figures in other General Plan
elements as this information cannot be known at this
time.
Task 2 Deliverables
»2014-2021 Housing Element Assessment (electronic)
»Housing Needs Assessment (electronic)
»Adequate Sites Analysis (electronic)
»Housing Constraints Analysis (electronic)
»8-year Implementation Plan Summary (electronic)
»Summary of General Plan Consistency (electronic)
»Mock-ups of Maps/Figures (electronic)
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 15
Task 3: Community Engagement and Public
Hearings
3.1 COMMUNITY OUTREACH PROGRAM
MIG will prepare an outreach program Public
Engagement Plan (PEP) that identifies all engagement
methods to be used, the schedule of events, specific
groups to be contacted, and the activities planned to
solicit input. In particular, community outreach will seek
out and consider the viewpoints of hard-to-reach groups
such as communities of color, low- and moderate-income
residents, seniors, youth, limited-English proficient
individuals, and people with disabilities. We anticipate
that the identified disadvantaged community areas will
have concentrations of these demographic groups.
The methods of engagement, to be selected by
City staff, may include stakeholder group interviews,
community workshops, online community survey (aligned
with workshop content), joint City Council/Planning
Commission study sessions, and public hearings. MIG
has provided a budget allocation for the PEP. During
the kick-off meeting, the City and MIG will determine
the most appropriate engagement tools for the Housing
Element program. At a minimum, the budget allocation
allows for five community engagement workshops and
the public hearings, as identified in the RFP, with a survey
counting as one of the events. The draft PEP will be
provided to the City within 60 days of contract execution.
Online community workshop
City staff will provide MIG with consolidated comments
using Word’s track changes function.
We have not included an Ad Hoc committee as
requested in the RFP, as we have found the focus group
and joint workshop approach to be the most effective
and comprehensive way to understand housing issues
in a community and discuss solutions. During the 5th
Housing Element cycle in Azusa, which MIG led, joint City
Council/Planning Commission workshops worked well to
surface concerns and ideas, and the public attended and
actively participated in these sessions.
As part of the outreach program, MIG will develop a
logo to create interest and to brand the "Housing for All"
initiative. We will create two draft logos inspired by the
colors and fonts used in the new City logo. From those
two logos, City staff will select the preferred brand.
Also, we understand that the City wishes to use this
outreach effort to lay the groundwork for a subsequent
General Plan update that will look to provide higher
residential densities in select areas of Azusa. Thus, we
will structure the outreach tasks to include questions and
activities that inform the community of the benefits of
higher density and affordable housing, and to explore
locations acceptable and appropriate for new forms of
housing currently not permitted (e.g. stacked flats).
If the following community engagement tools are
selected, MIG would anticipate the following:
»Focus Group. MIG will conduct two focus group
workshops. The first will be structured to gather input
from key local stakeholders such as nonprofit housing
developers, representatives of lower-income and
special needs housing advocacy groups, housing
developers, and neighborhood representatives. The
meeting will be organized to include a presentation
by City and MIG staff about the intent of the Housing
Element update, followed by an MIG-facilitated
discussion regarding housing issues, opportunities to
meet the community’s housing needs, and creative
approaches to address the City’s constraints to
16 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
housing production. The second will be structured
to gather input from the local stakeholders regarding
proposed housing policies and programs.
»Community-wide Workshops. MIG will conduct two
workshops for the larger Azusa community. As with
the focus group workshops, the first will convene at
the project outset to present the Housing Element
intent and facilitate a discussion about issues,
opportunities, and creative approaches. The second
will gather input regarding the proposed housing
policies and programs. The first focus group and
community-wide workshops will be conducted
virtually using two virtual tools – Zoom and Mural.
Mural allows MIG to provide “wall graphic” real time
recording in a virtual setting. MIG has conducted
virtual meetings using Mural with up to 420
community participants. Three MIG staff will facilitate
the virtual meetings and the logistics. The second
set of workshops may be conducted in person or
virtually, depending on Covid-19 and local protocols.
Two MIG staff will facilitate the in-person meeting, with
City staff’s assistance; three MIG staff will facilitate a
virtual meeting. MIG will prepare the workshop “flyer”
and meeting materials (agenda, summary) for posting
on the website and electronic distribution; a limited
number of hard copies will be available for distribution
as well.
»Survey. MIG will prepare a survey that complements
the first workshop, thus providing opportunities for
everyone to participate either in person or virtually.
For the survey, MIG will be responsible for developing
the survey format content, and summary. MIG will
provide direction to City staff as they tabulate survey
responses.
»Joint Study Sessions. MIG will conduct two joint
study sessions with the City Council and Planning
Commission to present proposed key policy
directives identified in the Housing Element. These
sessions will be open to the public and thus provide
additional avenues for public input. MIG will facilitate
the meetings and prepare a PowerPoint presentation
and brief staff report for each meeting. The City
will be responsible for securing the venue and
advertising the sessions. City staff will be responsible
for reviewing draft announcements and workshop/
survey materials (English and Spanish), advertising
the events, arranging for workshop venues, and
committing City staff to attend and help conduct
the workshops, including one person to provide
translation services at each workshop, as needed.
3.2 PUBLIC HEARINGS
MIG will prepare staff reports for public hearings using
templates provided by the City. We will also prepare
exhibits and presentations for the Planning Commission
and City Council hearings. City staff shall provide
adequate time for such review to adhere to the overall
agreed upon schedule. We have budgeted for two public
hearings at each of the Planning Commission and City
Council levels of review. One MIG team member will
attend each hearing.
The City will be responsible for advertising all public
hearings.
MIG will assist City staff in responding to any public
or agency comments. Comments from the Planning
Commission will be captured in a public hearings matrix
to be reviewed with City staff and provided to the City
Council for its consideration.
Task 3 Deliverables
»Public Engagement Plan – draft and final (electronic)
»Graphic communication tools and branding as defined
in the final PEP (electronic)
»All advertising and meeting materials (electronic)
»Focus Group Workshop if selected (two sessions)
»Community-wide Workshop if selected (two sessions)
»Survey, if selected
»Joint City Council and Planning Commission Study
sessions (two), if selected
»Meeting summaries (electronic)
»Planning Commission and City Council staff reports
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 17
»Planning Commission and City Council Public
Hearings (attendance at two hearings each)
»Public Hearings comment matrix (electronic)
Task 4: Environmental Analysis
4.1 ENVIRONMENTAL DETERMINATION
Adoption of the updated Housing Element is considered
a “project” under CEQA and thus subject to CEQA
review. Because the Housing Element represents a
policy document that does not specifically authorize
any construction project, MIG’s environmental team will
conduct program-level analysis. The following subtasks
assumes that either a Negative Declaration (ND) or
Mitigated Negative Declaration (MND) can be adopted,
tiering on information in the General Plan Final EIR.
However, in the event that the City would move forward
with land use or zoning changes to address the Housing
Element RHNA, the cost proposal includes an optional
line item for an Environmental Impact Report (EIR) to
cover not only the Housing Element but any associated
General Plan land use and/or zoning changes necessary
to satisfy the City’s 2021-2029 RHNA. Preparation of an
EIR is outlined in Optional Tasks.
4.2 DRAFT OF ENVIRONMENTAL ANALYSIS
MIG will use the CEQA Guidelines Appendix G
Standard Environmental Checklist for the Initial
Study (IS) evaluation. MIG will provide thorough and
comprehensive answers to each IS Checklist question,
which will be supported by tables, figures, maps, and
graphics, as appropriate. Source information will be
referenced. The anticipated IS/(M)ND content is as
follows:
»Draft (Mitigated) Negative Declaration – MIG will
draft the (M)ND and present the CEQA findings
contained in the document.
»Introduction – MIG will describe the purpose and
organization of the IS/(M)ND and the need for the IS
pursuant to CEQA Guidelines. The intent is to provide
the CEQA lead agency and public with detailed
information about the project’s environmental effects
and any measures required to mitigate potentially
significant impacts, if any.
»Existing Conditions and Project Description – This
section will describe the programmatic nature of
the element and current conditions (baseline for
environmental analysis).
»CEQA Checklist Issue Areas – MIG will describe
physical changes to the environment that could
result from construction and operation of the project
by answering the questions in the Environmental
Checklist. We will prepare thorough, documented
responses to all questions in the checklist.
»Report Preparers: The document will list the various
persons or organizations consulted and report
preparers and their associated affiliations.
»Appendices: The appendices will include any relevant
technical information, including but not limited to air
quality calculations and cultural resource literature
search results.
MIG will prepare the complete a Screencheck draft
IS/ (M)ND for City staff review. City staff will provide
all comments in a single track-changes version of the
document. Following receipt of City comments, MIG will
prepare a Screencheck document that incorporates the
comments. MIG will then submit the Screencheck draft
for final review and comment. Upon approval of the
Screencheck document, MIG will prepare a Public Draft
IS/(M)ND as well as the CEQA Notice of Intent (NOI) to
adopt a Negative Declaration.
4.3 ENVIRONMENTAL NOTICING, OUTREACH AND
FILING
MIG will be responsible for all required outreach, noticing,
and the filing of the NOI with the County Clerk. The City
will be responsible for the public notice distribution and
posting in local newspapers, as well as paying the Clerk's
filing fees and the newspaper’s public noticing fees.
MIG will provide the NOI and IS/(M)ND to the State
Clearinghouse for State agency review. This is required
since HCD is the responsible agency.
18 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
MIG will provide administrative and consultation services
in support of Senate Bill 18 (SB 18) and Assembly Bill 52
(AB 52) Native American Consultation. These services
are performed under the guidance and direction of
the City of Azusa, which will comprise the following
seven-step process:
»Prepare tribal notification letter(s)
»Mail and document tribal notification letter(s)
»Create and update (as needed) SB 18 and AB 52
compliance checklist
»Forward tribal requests and scheduling for
Government-to-Government consultation to the City
»Conduct Government-to-Government consultation
with City staff
»Prepare and mail tribal notifications for the public
hearing process
»Compile the administrative record that documents SB
18 and AB 52 Compliance
MIG will perform the seven-step process, attend up to
three consultations (either in person or by conference
call) with City staff to discuss Tribal Cultural Resources
and Native American Cultural Resources, potential
impacts to those resources, and mitigation measures
(if necessary). It is assumed that the lead agency will
facilitate the consultation meetings, as required by
law, with the assistance of MIG. MIG will document the
information and capture Tribal input for inclusion in the
project’s administrative record.
4.4 FINAL DRAFT OF ENVIRONMENTAL ANALYSIS
Following conclusion of the 30-day CEQA public review
period and receipt of all oral and written comments
on the IS/(M)ND from the public and responsible
agencies, MIG will prepare a summary comment and
response document. This is not required by CEQA, but
we believe providing short, succinct responses will
provide full information to decision-makers during the
hearing process. The summary comment and response
document will be submitted to the City staff for review.
Upon receipt of comments (provided in a single track-
changes document), MIG will finalize the document for
public hearings.
4.5 ADOPTION
Within five working days of the City approval of the
project and certification of the IS/(M)ND, MIG will
provide a Notice of Determination (NOD) to the City.
Following the City’s approval of the NOD, MIG will file
it with the Los Angeles County Clerk’s Office and the
State Clearinghouse. At the time of the filing, fees will
need to be provided by the City pursuant to the State of
California Fish and Game Code Section 713. This fee is
not included in our proposal. .
Task 4 Deliverables
»Screencheck Draft(s) Environmental Documents
(electronic and three hardcopies)
»Public Draft IS/(M)ND (electronic)
»CEQA Notice of Intent to Adopt a Negative
Declaration (electronic)
»Draft Comment and Response document (electronic)
»Final Comment and Response document (electronic)
»Mitigation Monitoring and Reporting Plan, if applicable
(electronic)
»CEQA Notice of Determination (electronic and five
hardcopies)
Task 5: Facilitation of Review and Approval of
General Plan Amendments
5.1 ONGOING STAFF REVIEW DRAFT OF HOUSING
ELEMENT AMENDMENTS
Draft sections of the Housing Element will be submitted
to the City for staff review. MIG and City staff will
coordinate to ensure adequate time for such review and
discussion of revisions to adhere to the overall agreed
upon schedule. MIG assumes a seven-calendar day
turnaround for section review by City staff. The City
will be responsible for collecting all staff comments
into a single document using Microsoft Word’s track
changes function, from which MIG will make revisions. A
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 19
comprehensive Screencheck Draft Housing Element will
be provided and the City will provide MIG with comments
on such draft within 14 calendar days. One round of
review is anticipated for all sections and the Screencheck
Draft.
5.2 FIRST DRAFT OF HOUSING ELEMENT
AMENDMENTS
After resolving all questions and comments on the
Screencheck Drafts (Task 5.1), MIG will prepare the Public
Review Draft Housing Element using the established City
format and transmit to the City electronically. MIG will
coordinate with City staff to ensure that the Public Review
Draft is available to the public and stakeholders online,
at City library, and at City Hall. MIG will submit the draft
to HCD for review and facilitate the ongoing consultation
with HCD to ensure compliance with all State guidelines
and requirements. .
5.3 FINAL DRAFT OF HOUSING ELEMENT
AMENDMENTS
MIG will prepare a final version of the Housing Element,
including any changes to the draft required by HCD and
directed by the City Council, for adoption and transmittal
to the State by the October 15, 2021 statutory deadline.
MIG will be the point of contact for any questions and
correspondences with HCD, and we will work closely
with City staff to ensure that the City meets all HCD
deadlines and requirements. MIG provides a budget
allowance for HCD certification. If additional time is
required, MIG will notify the City for authorization. MIG
will transmit the Final Housing Element to HCD for
certification. MIG will follow through and continue to
communicate with HCD as detailed in the preceding
tasks until the Housing Element update is certified.
5.4 STATE CERTIFICATION AND CITY ADOPTION
Following adoption of the element by the City Council,
MIG will prepare a final version of the Housing
Element—including any changes to the draft required
by City Staff and officials—for transmittal to HCD for
certification review. We will work closely with City staff
to ensure that schedules are maintained to meet State
deadlines and requirements. HCD has the opportunity
to review the Housing Element for up to 90 days—once
the Council has adopted it—to ensure the adopted
element complies with the provisional certification letter
previously issued. During this time, MIG will be available
to respond to any specific concerns HCD may have.
As necessary, we will provide HCD with any requested
supplemental data or information on proposed programs,
policies, and strategies to meet the RHNA and otherwise
comply with State law. As we cannot fully anticipate the
depth and scope of comments HCD will offer nor the
time required to address questions or comments, we
will use the provided HCD coordination allowance in the
program budget. If additional effort is required beyond
this allowance, we will bill for additional work on a
reimbursable basis with prior authorization from the City.
5.5 PUBLIC NOTICING
MIG will advise City staff regarding the required noticing
materials per local and State law. Tribal notification
and consultation are outlined under subtask 4.3 in
accordance with the City’s RFP and will be carried out in
accordance with statutory timeframe.
Task 5 Deliverables
»Individual sections of the Housing Element (electronic)
»Screencheck Draft Housing Element (electronic)
»Public Review Draft Housing Element (electronic and
eight hardcopies)
»HCD Transmittal and Draft Housing Element Submittal
(electronic)
»Final Housing Element (electronic)
Task 6: Contingency - Implementation Tasks
The programs in the Housing Element may include
20 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
actions that require Zoning Code amendments to
implement those programs. In the budget we have
provided an allowance for MIG to undertake the
highest priority amendments. We will provide a list
of recommended amendments and ask that City staff
prioritize them. We will then determine which can be
accomplished within the budgeted allowance and
provide a work scope for this task.
OPTIONAL TASK: Environmental Impact
Report (EIR)
O.1 DETERMINATION TO PREPARE AN EIR
The following tasks would be performed in lieu of
Task 4 and would be refined if an EIR is needed. A
comprehensive Program Environmental Impact Report
(EIR) will be prepared to address the Housing Element
and targeted Land Use Element and associated
Development Code amendment. The Program EIR will be
structured to minimize the environmental review needed
for future development proposals and other projects. A
number of available methods under CEQA can be used
to eliminate often redundant project-level analysis. .
O.2 EIR INITIATION
MIG and City’s traffic consultant will meet with City staff
to review any particular requirements for City CEQA
documents, including formatting and specific thresholds
of significance, most notably new City methodology and
thresholds to address SB 743 requirements.
O.3 INITIAL STUDY, NOTICE OF PREPARATION, AND
SCOPING MEETING
Once a stable project description has been developed,
a Notice of Preparation (NOP) and Initial Study will be
prepared. The Initial Study will be used to focus the
topical area contents (traffic, noise, air quality, etc.) to
indicate potentially significant impacts that will require
further analysis in the Draft Program Environmental
Impact Report (EIR) and to screen from further review
those issue areas that are not potentially significant.
MIG will distribute the Initial Study and NOP to the State
Clearinghouse, public agencies, and other interested
entities for the CEQA-required 30-day review period.
We will also post the NOP with the County Clerk. During
the 30-day review period, MIG staff will organize and
lead the EIR scoping session with responsible/interested
agencies and members of the public.
Comments received on the scope of the EIR will be
referenced and considered in the Draft EIR. MIG will
refine the scope of the environmental analysis, if
warranted, in response to the public scoping process. In
addition, MIG will, if necessary, coordinate with City staff
with respect to follow up consultation with interested
and/or Responsible public agencies.
City staff would be responsible for compiling the
NOP mailing list (including interested individuals and
non-governmental entities), securing the scoping
meeting location, and notifying interested parties that do
not directly receive the NOP.
O.4 ADMINISTRATIVE DRAFT PROGRAM EIR
MIG will develop a program-level Administrative Draft
EIR that considers all aspects of project implementation.
Environmental topic areas and potential CEQA-defined
impacts will be aligned with potential policies,
implementation programs, and other components of the
updated elements where applicable. The EIR will include
all CEQA-required components, including baseline/
existing conditions, project description, cumulative
impacts, growth inducting impacts and project
alternatives. The CEQA-required executive summary
will also be included, along with a summary table of
impacts and mitigation measures. Where necessary
to address potentially significant impacts practical,
implementable and enforceable mitigation measures
will be developed. Under this task the technical reports
necessary to support the Draft EIR will also be prepared
to address Air Quality, Greenhouse Gas/Energy Analysis,
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 21
Noise, and Vehicle Miles Traveled (VMT). The VMT
Analysis will necessitate a kick-off meeting with the
City’s traffic consultant to discuss data collection. Due
to travel pattern changes in southern California with
the emergence of COVID-19, it is not recommended
to use existing roadway segment counts in the study
area. However, historical counts in the study area can
be factored to reflect 2020 roadway segment counts.
Additionally, historic counts can be used to adjust
existing counts to non-COVID conditions.
O.5 DRAFT EIR FOR CIRCULATION
MIG will revise the Administrative Draft EIR based
on comments received from City staff and provide a
redline “proof check” draft to the City to ensure that
all comments and revisions have been addressed.
Following City sign off, the Draft EIR will be ready
for public circulation. MIG will prepare a Notice of
Completion (NOC) and related and required forms for
submittal to the State Clearinghouse and a Notice of
Availability (NOA) to be transmitted with the Draft EIR
to other public agencies, special interest groups, and
interested persons. Circulation of the Draft EIR will initiate
a CEQA-required 45-day public review period. The City
would be responsible for posting notices in the local
newspaper.
O.6 RESPONSE TO COMMENTS, FEIR, AND MMRP
Following the close of the 45-day review period, MIG will
prepare a Response to Comments/Final EIR (RTC/FEIR)
that includes responses to public and agency comments
received on the Draft EIR during the 45-day public review
period. Comments will be addressed with a reasoned
analysis supported by substantial evidence related to the
issues raised. Some responses may result in revisions to
the text or exhibits contained in the Draft EIR, and such
changes would be documented in the RTC/FEIR. Once
the RTC/FEIR is approved by the City and finalized, MIG
will transmit it to the commenters. This task will also
include a Mitigation Monitoring and Reporting Program
(MMRP). The budget assumes up to 60 individual
comments will require a response (note: each comment
letter may include multiple comments).
O.7 FINDINGS OF FACT AND STATEMENT OF
OVERRIDING CONSIDERATIONS
CEQA requires specific findings regarding the
significance of environmental impacts in an EIR and
the feasibility of mitigation and project changes. As an
optional task, MIG can coordinate with City Staff and the
City Attorney to prepare this document and submit a
draft for one round of review/revisions. MIG would also
prepare a Statement of Overriding Considerations (SOC)
for any unavoidable significant and adverse impacts.
O.8 MEETINGS AND HEARINGS
The MIG CEQA manager will be available to attend public
hearings and will meet with staff during the course of the
work.
O.9 NOTICE OF DETERMINATION (NOD)
Within five working days of certification of the Final EIR
by the City Council, MIG will prepare and file the NOD
with the County Clerk and the State Clearinghouse.
This task does not include payment of any filing fees,
including California Department of Fish and Wildlife fees.
Optional EIR Task Deliverables
»Kick-off meeting or phone call for EIR
»Phone calls or meetings to review administrative draft
documents
»Notice of Preparation and Initial Study
»Draft and Final Technical Studies (Air Quality,
Greenhouse Gases, Traffic and Noise)
»Administrative Draft Program Environmental Impact
Report
»Draft Program Environmental Impact Report
»Draft and Final Responses to Comments, FEIR, and
MMRP
»Notice of Determination
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 22Asher Heights
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 23project schedule
24 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Welcome to Azusa
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 25
project team and
resumes
The MIG Team
Key MIG staff assigned to this project are identified in
the adjacent organization chart, including the project
management team, element preparers, and key
members of the environmental team. Full resumes follow,
with descriptions on the resumes of each staff person’s
relevant experience. The proposed MIG team members'
workload fluctuates from week to week; however, all
proposed team members have adequate capacity to
complete all tasks on time and budget.
Laura R. Stetson will be Principal-in-Charge and
be responsible for providing strategic direction and
conducting QA/QC for all deliverables. Ms. Stetson
has led over 30 general plans and housing elements
over her career. Ms. Stetson has 20 percent available
capacity. Genevieve Sharrow will serve as the project
manager and will be the City’s point of contact with
regard to housing and land use issues and/or contractual
matters. Genevieve has managed over a dozen general
plan and housing element programs. Other planners
provide subject-matter expertise and vital technical
finesse to prepare the elements include Roxanne Borzo
Bertrand, Bryan Fernandez, and Jose Rodriguez. Bob
Prasse will lead a team to prepare CEQA documentation.
Project Management
Laura R. Stetson, AICP
Principal-in-Charge
Genevieve Sharrow
Project Manager
Elements Production
Roxanne Borzo Bertrand
Project Associate
Bryan Fernandez
Senior Project Associate
Jose Rodriguez
GIS Lead
Environmental Analysis
Bob Prasse
Director of Environmental Services
26 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Laura’s leadership and award-winning expertise in land use planning and
zoning has contributed to the thoughtful revitalization of many cities throughout
California. For Laura, it all started with her fascination for maps and the stories
they tell about cities. Understanding the spatial layout of a community and its
human impacts enables her to use policy to shape the environment in a positive
way. In turn, the policy documents she helps to craft—General Plans, specific
plans, zoning codes, and CEQA documents—guide positive change for the
people in those communities. A self-defined “fixer,” Laura uses her management
and facilitation skills to engage clients and stakeholders in collaborative
problem-solving. If vision is considered both a starting point and overarching
goal for planning, Laura’s strength lies in taking that vision and mapping out the
best routes to implementation.
Laura leads the planning practice in MIG’s Pasadena office and manages
projects for a variety of public sector clients. Experience includes
comprehensive zoning code updates for the cities of Duarte, La Puente, and
Baldwin Park, and serving as managing principal for General Plan updates in
Redwood City, Arcadia, Rancho Cucamonga, and Costa Mesa.
PRINCIPAL-IN-CHARGE
Laura R. Stetson, AICP
AREAS OF EXPERTISE
»General Plans
»Zoning Codes
»CEQA Documentation
EDUCATION
»BS, Stanford University
»Graduate Coursework
in Public Administration,
American University
PROFESSIONAL AFFILIATIONS
»American Planning
Association
»American Institute of
Certified Planners
»California Planning
Roundtable
AWARDS
»Redwood City General Plan,
CA APA Award of Excellence
– Comprehensive Plan for a
Small Jurisdiction (2012)
»Baldwin Park Health and
Sustainability Element, CA
APA Award of Excellence –
Comprehensive Planning for
a Small Jurisdiction (2016)
SELECTED PROJECT EXPERIENCE
General Plans/Housing Elements
»Azusa
»Brea
»Baldwin
Park
»Colton
»Costa Mesa
»Cupertino
»Garden
Grove
»Manhattan
Beach
»Monterey
Park
»Rancho
Cucamonga
»Redwood
City
»Rialto
»San Juan
Capistrano
»San Marcos
»Vernon
Zoning Codes/Code Sections
»Arcadia
»Burlingame
»Chino Hills
»Commerce
»Garden Grove
Mixed Use
»La Mirada
»Maywood
»Redwood City
Mixed Use
»San Luis Obispo
»Vernon
EIRs
»Raymond Theater Reuse
»Del Mar Station Mixed Use
»Palmdale Water District
Master Plan
»Rosedale Planned Community
»Pasadena Land Use and Mobility
Element
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 27
AREAS OF EXPERTISE
»General Plans
»Housing Elements
»Zoning Codes
»Specific Plans
EDUCATION
»MA, Urban Planning, University
of California,
Los Angeles
»BA, Social Anthropology
University of Michigan,
Ann Arbor
AWARDS
»Duarte Town Center Specific
Plan, CA APA Award of
Excellence – Comprehensive
Plan for a Small Jurisdiction
(2017)
»Baldwin Park Health and
Sustainability Element, CA
APA Award of Excellence –
Comprehensive Planning for a
Small Jurisdiction (2016)
»Redwood City General Plan,
CA APA Award of Excellence
– Comprehensive Plan for a
Small Jurisdiction (2012)
Genevieve Sharrow
PROJECT MANAGER
Genevieve Sharrow is a highly versatile planner whose experience
encompasses a diversity of projects, including general plans, specific plans,
zoning codes, parks master plans, housing policies, and environmental
impact analyses.. Genevieve has prepared over 20 housing elements for
jurisdictions in California, all of which the CA Department of Housing and
Community Development have certified to be in full compliance with State
Housing Element law. Her work focuses on viable implementation, so clients
can respond to immediate issues while planning with the fluidity and flexibility
to adapt to change. As a project manager, Genevieve excels at conducting
a truly collaborative process that involves clients, technical experts, and
communities. On every project, she is committed to enhancing quality of life
and providing the tools needed for clients to achieve success.
SELECTED PROJECT EXPERIENCE
Housing Elements
»Azusa (2008 and 2014)
»Alhambra (2008)
»Atascadero (2020)
»Baldwin Park (2008 and 2014)
»Cypress (2014)
»Cupertino (2015)
»Fresno (2017)
»Garden Grove (2008 and 2014)
»La Palma (2014)
»La Puente (2008)
»Laguna Woods (2008)
»Lake Elsinore (2014)
»Monterey Park (2008 and 2014)
»Palo Alto (2015)
»Paso Robles (2021)
»Redwood City (2009 and 2015)
»San Bernardino (2014)
»South El Monte (2020)
»Temple City (2014)
»Vernon (2008 and 2014)
»Baldwin Park Housing Element and
Health and Sustainability Element,
Baldwin Park, CA
»Garden Grove Mixed Use Zoning
Regulations, Garden Grove, CA
»San Luis Obispo Zoning
Regulations, San Luis Obispo, CA
»Vernon General Plan, Zoning
Ordinance and EIR, Vernon, CA
28 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Roxanne Borzo Bertrand
PROJECT ASSOCIATE
SELECTED PROJECT EXPERIENCE
»Baldwin Park Housing, Safety, and
Environmental Justice Elements,
Baldwin Park, CA
» Whittier General Plan, including
Housing Element, Whittier, CA
»City of Monterey Park General Plan
Update, Monterey, CA
»South Orange County Community
College District Educational Master
Plan, Mission Viejo, CA
»Citrus Community College
Educational Master Plan, Glendora,
CA
»Santa Fe Springs General Plan,
Santa Fe Springs, CA
»City of Wheat Ridge Bicycle and
Pedestrian Master Plan, Wheat
Ridge, CO*
»City of Colorado Springs Bicycle
Master Plan, Colorado Springs,
CO*
»City of Arvada Master Bicycle
++Plan, Arvada, CO
Roxanne Borzo Bertrand has nearly 10 years of experience in transportation
planning specializing in active transportation, advocacy, policy, research,
and design. Roxanne has contributed to a broad range of projects for public
agencies, nonprofit organizations, and private firms. Roxanne’s broad work
experience has involved transit-oriented development (TOD), bus rapid transit
(BRT), and bicycle facilities planning, station area planning, land use planning,
environmental conservation, community outreach, and policy writing. Through
GIS, Adobe Illustrator, and other programs, Roxanne is a storyteller through
her compelling infographics, maps, and site plans that engage clients and
communities.
Roxanne is an advocate for change committed to productive discourse
that work to create public spaces that inspire curiosity, facilitate active
living, address social issues, and enable policy change. Roxanne is a
design thinker addressing urban challenges and constraints by questioning
common assumptions with plans and designs grounded in sound data and
well-researched analysis.
AREAS OF EXPERTISE
»Urban Planning
»Urban Design
»Design Standards &
Guidelines
EDUCATION
»MA, Urban & Regional
Planning, University of
Colorado Denver
»MA, Urban Design,
University of Colorado
Denver
»BA, Environmental Science,
Saint Louis University
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 29
AREAS OF EXPERTISE
»Planning and Development
Services
»General Plans
»Zoning Codes and Specific
Plans
»Project Management
»Entitlement and Permitting
»Design Review
»Community Outreach and
Engagement
EDUCATION
»MPP, Masters of Public Policy,
University of California,
Los Angeles
»BA, Political Science,
University of California,
Los Angeles
CERTIFICATE
»Advanced Public Engagement
for Local Government,
Pepperdine University
Davenport Institute
AFFILIATION
»Vice Director of Awards,
American Planning
Association, Los Angeles
Bryan Fernandez
SENIOR PLANNING ASSOCIATE
Bryan Fernandez has provided professional planning services in Southern
California for more than 16 years. He has managed entitlement and permitting
approvals of complex housing projects implementing State housing laws that
apply to medium-to-high density mixed-use, transit-oriented developments,
as well as infill townhome proposals. With an extensive background in
development services departments throughout Southern California, he
is adept in providing customer service to multicultural and multilingual
development professionals that power the work of cities today. WIth a practice
steeped in current and long-range planning, he fluidly and efficiently steers
planning projects that advances agency objectives. Practicing planning
in both public and private sectors, he provides contract planning services
for MIG clients as well as serve as lead planner on planning, policy, and
design projects. general plans, specific plans, zoning codes, and community
engagement.
SELECTED PROJECT EXPERIENCE
»Long Beach Land Use Element,
Long Beach, CA
»Walnut General Plan Update,
Walnut, CA
»West Valley Specific Plan, Walnut,
CA
»127 Pomona Ave Specific Plan and
IS/MND, Monrovia, CA
»Avalon Monrovia Specific Plan and
IS/MND, Monrovia, CA
»Station Square South Specific Plan
and IS/MND, Monrovia, CA
»Arcadia Development Code,
Arcadia, CA
»Temecula Objective Design
Standards, Temecula, CA
»Hemet Objective Design Standards,
Hemet, CA
»Atwood City Ventures and Citrus
Promenade/Covina Forward
Specific Plan, Covina, CA
»City of Covina Staffing Services,
Covina, CA
»City of Pomona Staffing Services,
Pomona, CA
»City of South Pasadena Staffing
Services, South Pasadena, CA
»County of Orange Staffing
Services, Santa Ana, CA
»Agua Mansa Commerce Park
Specific Plan, Jurupa Valley, CA
»Coto de Caza General Store SDP
and EIR, Orange County, CA
»Downtown Barstow Route 66
Specific Plan, Barstow, CA
»Hawaiian Gardens ADU
Ordinance, Hawaiian Gardens, CA
30 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Jose M. Rodriguez
GIS LEAD
SELECTED PROJECT EXPERIENCE
»Garden Grove Housing Element,
Garden Grove, CA
»Paramount Housing Element,
Paramount, CA
»Burbank Housing Element, Burbank,
CA
»Desert Hot Springs Housing
Element, Desert Hot Springs, CA
»Rialto Housing Element, Rialto, CA
»Torrance Housing Element,
Torrance, CA
»Brea General Plan, Brea, CA
»Claremont General Plan, Claremont,
CA
»Santa Fe Springs General Plan,
Santa Fe Springs, CA
»Costa Mesa Land Use & Circulation
Elements & EIR, Costa Mesa, CA
»Friant Ranch Specific Plan, Fresno
County, CA
»Irvine Wildlife Corridor Plan, Irvine,
CA
»Long Beach Land Use Element,
Long Beach, CA
»Manhattan Beach General Plan,
Manhattan Beach, CA
»Rancho Cucamonga General
Plan, Rancho Cucamonga, CA
»Redwood City General Plan,
Redwood City, CA
»Rialto General Plan, Rialto, CA
»Santa Ana Existing Land Use and
Build Out Analysis, Santa Ana,
CA
»Vernon Truck Parking and
Loading Study, Vernon, CA
»Walnut General Plan, Walnut, CA
»Whittier General Plan, Whittier,
CA
»Yucca Valley New Development
Code, Yucca Valley, CA
Jose M. Rodriguez has extensive and varied experience in urban planning.
Jose has been a member of teams preparing general plans, specific plans,
zoning ordinances, housing elements, design guidelines, and special
planning studies. Additionally, he provides geographic information system
(GIS) management for a variety of projects. He has a high level of expertise in
managing advanced planning projects.
Jose has served as a contract planner for diverse cities, providing both current
and long-range planning services. He worked as the City of Whittier’s full-time
historic resource planner, processing applications for projects within the City’s
historic districts. Jose has experience preparing general plan elements and
comprehensive general plan updates for cities throughout California. He
has particular expertise with GIS mapping and analysis for these projects,
particularly for land use alternatives impact analysis.
AREAS OF EXPERTISE
»Comprehensive Planning
»Urban Planning
»GIS
»Community Engagement
EDUCATION
»MA, Urban Planning,
University of California,
Los Angeles, CA
»BS, Urban and Regional
Planning, California State
Polytechnic University,
Pomona, CA
PROFESSIONAL AFFILIATIONS
»Adjunct Professor,
Department of Urban and
Regional Planning, California
State Polytechnic University,
Pomona
»American Planning
Association
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 31
Bob Prasse
DIRECTOR OF ENVIRONMENTAL PLANNING
SELECTED PROJECT EXPERIENCE
»Duke Realty Warehouse EIR,
San Bernardino County, CA
»The Preserve Specific Plan and EIR,
Chino, CA
»Pine Ave. Connector Environmental
Assessment, Chino, CA
»Sares Regis Group, Chino South
Industrial Park EIR and Subsequent
EIR, Chino, CA
»Smoky Hollow Specific Plan and
EIR, El Segundo, CA
»Cudahy General Plan Update EIR,
Cudahy, CA
»Arrow Highway Specific Plan EIR,
Azusa, CA
»Citrus Grove Affordable Apartments
Project IS/MND,
City of Orange, CA
»Hesperia General Plan EIR,
Hesperia, CA
»Metropolis High Density
Residential Project EIR, Irvine, CA
»National Orange Show Industrial
Park EIR, San Bernardino, CA
»Rancho Los Lagos Specific Plan,
Imperial County, CA
»Redlands Crossing (Walmart) EIR,
Redlands, CA
»Rialto Commerce Center EIR,
Rialto, CA
»Sierra Industrial Warehouse EIR,
Fontana, CA
»Smoky Hollow Specific Plan EIR,
El Segundo, CA
»The Renaissance Specific Plan
EIR (Rialto Airport re-use), Rialto,
CA
Bob Prasse has extensive knowledge and expertise in urban planning and
environmental analyses. A college class on the economics of environment
peaked Bob’s interest in the factors affecting the built environment, which led
to a 35+-year career working with public agencies and developers throughout
Southern California. As a project manager, he’s like an orchestra conductor
intimately familiar with the score—weaving instruments into a cohesive,
harmonious whole. With his analysis, communications, and writing skills, Bob
helps clients anticipate and adjust to changing conditions while still meeting
project goals related to general and specific plans, zoning ordinances,
development reviews, and entitlement services. In addition, he has managed,
prepared, and processed CEQA and NEPA documentation for a wide range
of planning projects, including large-scale mixed-use communities, public
facilities, general plans, retail centers, and warehouse/logistics complexes.
Even with all his experience, Bob enjoys the continued learning associated
with finding new ways to assist clients and to improve the environment.
AREAS OF EXPERTISE
»Environmental Analysis
»Urban Planning
»Entitlement and Contract
Planning
»Land Use Feasibility
EDUCATION
»MSURP, University of
Southern California
»BA, Public Affairs (Urban
Planning), University of
Southern California
32 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
Azusa Civic Center
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 33
About MIG, Inc.
Critical thinking. Strategic focus. Innovative
solutions.
For 37 years, MIG has engaged top professionals
in planning, design, communications, management,
and technology who work together to ensure our
clients achieve the results they seek. We look beyond
convention to produce meaningful plans, contextual
designs, and durable solutions that meet our world’s
increasing social, economic, and environmental
challenges. MIG is a firm of more than 260 professionals
who provide a sophisticated, integrated, and interactive
approach to create nuanced, layered, dynamic, and
implementable plans and places.
The diversity of our staff provides a base of knowledge
that bridges technical expertise and values, as well as
facilitates the exchange of information among all parties
engaged in the planning and design process.
Housing Element and Community
Engagement Specialization
During the 4th and 5th Housing Element cycles, our
staff of housing experts helped more than 25 cities
throughout the State achieve certified Housing Elements.
We recently helped the cities of Fresno and South El
Monte complete a State Department of Housing and
Community Development (HCD)-certified Housing
Element, and we are currently working with the cities of
Atascadero, Paso Robles, and San Carlos on 6th cycle
updates. We are also preparing updates for anta Fe
Springs', Garden Grove's, Baldwin Park's, Whittier's 6th
cycle housing elements, all cities that rely heavily on infill
and innovative housing development opportunities to
prior experience and
qualifi cations
meet their RHNA requirements. This recent experience,
provides us with a thorough understanding of new
housing laws. The Housing Element matrix included in
this section identifies cities for which we have prepared
Housing Elements.
COMMUNITY OUTREACH AND PUBLIC
ENGAGEMENT
Community participation forms the core of MIG’s planning
approach. For every project, we design and implement
multileveled, well-documented community participation
programs that increase public confidence in decision
making and ensure that all voices are heard. Our process
is transparent and designed to be accessible to all. We
have worked with many jurisdictions to have productive
discussions around housing to develop innovative
solutions, including special studies and regional studies
to identify housing innovations and processes to
encourage new housing development. Housing team
members are also experts in zoning regulations to
ensure effective implementation of housing policy.
MIG uses proven facilitation techniques and succinct,
easily understood information to ensure that the
community and stakeholders understand pertinent
issues and that agencies receive meaningful community
input. Our public engagement approach enables the
community to contribute ideas, solutions, and strategies
for addressing issues, which results in supported and
successful projects.
We draw from a wide variety of well-proven public
engagement techniques, including individual
stakeholder/focus group check-ins, user surveys, and
community workshops to ensure that the plan builds
on the people’s needs. Our interactive community
workshops use illustrative graphic recording, interactive
34 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
break-out group exercises, comment cards, and notation
to meaningfully engage the community. As with other
projects, MIG documents input and methodically analyzes
results to ensure a responsive and complete process.
Our media and communications work crosses all
media: print, internet, video, and multimedia and
includes brochures, news releases, display boards,
PowerPoint presentations, streaming video and audio,
interactive CDs, clickable PDF files, HTML newsletters,
and sophisticated flash products. Even before the
COVID-19 pandemic prevented communities from holding
workshops and public meetings, MIG used high tech tools
to expand the reach of civic engagement and information
sharing. Since the COVID-19 restrictions have been in
place, we developed even more effective methods of
bringing people into conversations about their cities and
planning programs, from small group meetings to forums
of up to 500 simultaneous participants. In the digital
environment, we have adapted our tools for graphic
recording and conducting design charettes to provide the
same experiences as live meetings. And we have seen
public participation rates soar.
We work interactively with clients to create web
environments that engage, inform, and stimulate the
visitor, as well as reflect our client’s goals in a creative
way. We have extensive experience in all aspects of web
design, including site architecture; navigation design;
user profiling; low-income, low-education and disabled
accessibility; and interactive design and web animation.
CITY OF AZUSA EXPERIENCE
MIG brings to this project the talents and experience of
staff who have local knowledge and a broad range of
housing element experience. Our staff knows Azusa well
through our work on many planning and environmental
review projects, all of which included community
engagement. These projects are:
»2008 and 2014 Housing Elements. MIG staff
completed Housing Elements for the past two cycles,
in 2008 and 2014. In 2014, MIG also assisted the City
in completing implementation programs subsequent
to Housing Element adoption, including updates to
the Safety Element, zoning ordinance amendments,
and application forms/processes.
»Smart and Final Extra. MIG managed the entitlement
Dhammakaya International Meditation Center
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 35
and environmental documentation to facilitate the
construction of the supermarket on a city-owned site
located across City Hall
»Azusa On-call Planning and Environmental Services.
MIG has supported the City planning staff as planners
on-site as well as project managers for specific
developments concrete batch plant. Our planners
have reviewed developments for conformance with its
pioneering, form- based Development Code.
»Dhammakaya International Meditation Center
(DIMC) Specific Plan. MIG led a team of planners
and environmental analysts to review the proposed
Dhammakaya International Meditation Center
Specific Plan, prepared entitlement documents
(ordinances, resolutions, staff reports,presentations),
and an expedited City staff review and application
processing. MIG staff is processing Minor Modification
and Site Plan review requested by DIMC. These
deviations consist generally of reducing the
Meditation Center’s size, relocating the Meditation
Center slightly to the east, revising the dormitory
plans, and instituting a phased development
approach.
Relevant Experience
CITY OF FRESNO 2017 AMENDMENT TO THE
2015-2023 HOUSING ELEMENT
In 2016-2017, MIG assisted the City of Fresno with
preparation of an amendments to the City’s 5th cycle
Housing Element (2015-2023) necessitated due to
multiple major planning initiatives undertaken, including
a comprehensive update to the General Plan and a
complete update to the Development Code. Fresno
covers an area of 113 square miles and has a population
of over 515,000 persons, making it the largest city in
Fresno County and fifth largest in California. This Housing
Element addressed the Regional Housing Needs
Assessment (RHNA) for two planning periods: 2013-2023
and the lower-income RHNA carry-over from the previous
planning period (2008-2013). In total, over 30,000 RHNA
units were accommodated through a variety of credits
and housing sites in residential and mixed-use areas. The
scope of work included three study session/workshops.
The complexity and scope of the sites inventory required
close communication and coordination with HCD staff.
The City received certification of its Housing Element in
July 2017.
Key Staff: Laura Stetson, Principal-In-Charge,
Genevieve Sharrow, Project Manager
CITY OF ATASCADERO HOUSING ELEMENT
MIG staff is currently working with the City of Atascadero
on their 6th cycle housing element. MIG began the
project with a community workshop where participants
were actively engaged in discussing housing issues,
constraints, and solutions. Working with the community
through multiple study sessions with City Council, the
project team developed a Housing Element that reflected
the Atascadero community and balanced economic
development and housing goals. The draft Housing
Element has been completed and reviewed by HCD and
found to be in full compliance with Housing Element law. February 2016 3-21 Land for Housing
36 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
The City Council will consider the Housing Element for
adoption in November.
Key Staff: Laura Stetson, Principal-In-Charge,
Genevieve Sharrow, Project Manager
CITY OF BALDWIN PARK 2008, 2014, AND 2021
HOUSING ELEMENTS
MIG staff has worked with the City of Baldwin Park on
multiple projects over the years, including the General
Plan, Zoning, Code, and last three Housing Elements.
MIG staff also worked with the City to add a Health and
Sustainability Element to the General Plan. The Element
focuses on opportunities to address issues related to
healthy living, creating an active built environment,
improving air and water quality, and conserving energy
and natural resources; MIG is currently updating
the Element to bolster environmental justice for the
community. For the Housing Element(s), MIG has worked
with staff and the community to identify appropriate
sites to meet the RHNA and build feasible policies
and implementation programs. Both 2008 and 2014
Housing Elements were certified by HCD to be in full
compliance with Housing Element law. The 2021 update
will build on the current TOD Specific Plan update to
identify appropriate sites and support the community’s
downtown vision.
Key Staff: Laura Stetson, Principal-In-Charge,
Genevieve Sharrow, Project Manager
CITY OF PASO ROBLES HOUSING ELEMENT
MIG staff is currently working with the City of Paso
Robles on their 6th cycle housing element. The draft
Housing Element has been completed and reviewed by
HCD and found to be in full compliance with Housing
Element law. MIG staff facilitated five meetings with the
Housing Constraints and Opportunities Commission
(HCOC) to discuss housing issues, identify potential sites
and strategies to meet the RHNA, review best practices,
provide guidance on potential Housing Element policies
and implementing programs, and discuss program
implementation and additional housing strategies.
The HCOC included representatives from the City
Council and Planning Commission, housing developers,
architects, builders, and advocates. HCD complemented
the work of the City, MIG, and the HCOC to identify
and implement best practices to facilitate housing
construction. The Housing Element will be considered at
public hearings in November.
Key Staff: Laura Stetson, Principal-In-Charge,
Genevieve Sharrow, Project Manager
Metro Walk
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 37
We invite you to contact the following MIG current
and prior clients regarding our ability to deliver quality
services on time and within budget.
Kelly Gleason
2020 Atascadero Housing Element
Senior Planner
City of Atascadero
(909) 348-0739
kgleason@atascadero.org
Warren Frace
2020 Paso Robles Housing Element
Community Development Director
City of El Paso de Robles
(805) 237-3970
WFrace@prcity.com
Sophia Pagoulatos
2017 Fresno Housing Element
Planning Manager
City of Fresno
(559) 621-8062
Sophia.Pagoulatos@fresno.gov
references
38 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
MIG Relevant Experience Land Use Scenarios PlanningGrowth ManagementReuse and/or Intensifi cationNeighborhood CompatibilityHousingCommunity DesignClimate ChangeSustainabilityComplete StreetsMobility/Traffi c ImpactsAir Quality/GHGEnvironmental JusticeHealthy CommunitiesInfrastructureCommunity EngagementCEQA DocumentationArcadia General Plan* and Development Code •••••••••• ••••
Baldwin Park General Plan, Health and Sustainability Element*, and
Zoning Code ••••• •• •• ••••
Brea General Plan*•••••• •• •••
Burlingame General Plan ePlan ••••••••••• ••••
Claremont General Plan*•••••••• • ••••
Commerce General Plan and Zoning Code Updates and EIR ••••••••••••••••
Colton General Plan - Land Use, Circulation,
and Housing •••••• •• • •••
Costa Mesa General Plan •••••••• • ••••
Cudahy General Plan and Zoning Code ••••••••••••••••
Garden Grove Mixed-Use Zoning Regulations •••••• ••• ••••
Hayward General Plan ePlan ••••• •••• ••••
La Palma General Plan •••••• •• •••
La Puente General Plan and Zoning Code •••••• • •••
Long Beach 2030 Focused General Plan - Land Use ••••• •• • •• ••
Monterey Park General Plan ••••••••••••••••
Redwood City General Plan* and Mixed-Use Zoning Ordinance •••••••••• ••••
Rancho Cucamonga General Plan*•••••••••• ••••
Rialto General Plan*•••••• •• ••••
Richmond General Plan* ••••••••••••••••
Riverside General Plan, Zoning and Subdivision Codes*•••••• •• ••••
Santa Ana General Plan Technical Studies - Land Use, Urban
Design, and Green Infrastructure •••••••• ••
Santa Fe Springs General Plan and Zoning Code Update ••••••••••••••••
Santa Monica Land Use and Circulation Element*•••••• • • •••
Torrance General Plan •••••• •• •••
Vernon General Plan and Zoning Ordinance ••••• ••• •••
Walnut General Plan ••••••••••••••••
Whittier General Plan ••••••••••••••••
* American Planning Association (APA) Award
Relevant General Plan Experience
Unique General Plan Issues
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 39
Unique Housing Issues
CertifiedMid-CycleRezoningBuilt OutAt-risk UnitsHigh RHNARHNAJurisdiction
Adelanto (5th cycle)•
Alhambra (4th cycle)••
Atascadero (6th cycle)In process
Azusa (4th & 5th cycles)••
Baldwin Park (4th & 5th cycles)In process •
Buena Park (4th cycle)••
Burbank (5th cycle)••
Colton (5th cycle)••••1,923
Cupertino (5th cycle)••••1,064
Cypress (5th cycle)••
Desert Hot Springs (5th cycle)•• •7,683
Fresno (5th cycle)••23,565
Garden Grove (4th & 5th cycles)••19,122
La Palma (5th cycle)•••
La Puente (4th cycle)••
Laguna Woods (4th cycle)••
Lake Elsinore (5th & 6th cycles)In process •6,656
Lancaster (6th cycle)In process •8,859
Loma Linda (5th cycle)••
Monterey Park (4th & 5th cycles)••
Palo Alto (5th cycle)••
Paso Robles (6th cycle)In process
Redwood City (4th & 5th cycles)••••2,789
Rialto (5th cycle)•• •
2,715
San Bernardino (5th cycle)••4,384
Santa Fe Springs (6th cycle)In process ••
San Marcos (5th cycle)••4,183
South El Monte (5th cycle)•• •
Temple City (5th cycle)••
Torrance (5th cycle)••
Vernon (4th & 5th cycles)•••
Relevant Housing Element
Experience
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 40 Gold Line Station
City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029 41fee scheduleHRS@ $225 HRS@ $145 HRS@ $140 HRS@ $105 HRS@ $180 HRS@ $135 HRS@ $90Task1:ProjectCoordinationandManagement1.1 ProjectKickͲOffMeeting3675$3435$3420$3315$ Ͳ$ Ͳ$190$13$1,9351.2 ProjectScheduleDevelopmentͲ$1145$3420$ Ͳ$ Ͳ$ Ͳ$190$5$6551.3 ProgressMeetingsandCoordination 81,800$405,800$81,120$121,260$4720$ Ͳ$810$80$10,710Subtotal112,475$446,380$141,960$151,575$4 Ͳ$ Ͳ Ͳ$10190$9813,300$Task2:HousingElementAmendment2.1 CurrentHousingElementReview 1225$4580$ Ͳ$161,680$ Ͳ$ Ͳ$ Ͳ$21$2,4852.2 HousingAssessmentandNeedsAnalysis 1225$2290$162,240$ Ͳ$ Ͳ$ Ͳ$ Ͳ$19$2,7552.3 HousingParcelIdentificationAnalysis 1225$243,480$162,240$404,200$ Ͳ$ Ͳ$ Ͳ$81$10,1452.4 HousingConstraints 1225$81,160$202,800$ Ͳ$ Ͳ$ Ͳ$ Ͳ$29$4,1852.5 QuantifiedObjectivesͲ$81,160$ Ͳ$4420$ Ͳ$ Ͳ$ Ͳ$12$1,5802.6 GeneralPlanConsistency 1225$4580$ Ͳ$121,260$ Ͳ$ Ͳ$ Ͳ$17$2,0652.7 RevisedMapsandFigures 1225$6870$ Ͳ$202,100$ Ͳ$ Ͳ$ Ͳ$27$3,195Subtotal61,350$568,120$527,280$929,660$ Ͳ Ͳ$ Ͳ Ͳ$ Ͳ Ͳ$20626,410$Task3:CommunityEngagementandPublicHearings3.1 CommunityOutreachProgram(Allowance:MIGwillmeetwithStafftodetermineappropriateengagementmethods.)41,000$3.2PublicHearings(4)Ͳ$243,480$ Ͳ$121,260$ Ͳ$ Ͳ$2180$38$4,920SubtotalͲ Ͳ$243,480$ Ͳ Ͳ$121,260$ Ͳ Ͳ$ Ͳ Ͳ$2180$3845,920$Task4:EnvironmentalCoordination4.1 EnvironmentalAnalysis 1225$1145$ Ͳ$ Ͳ$4720$ Ͳ$ Ͳ$6$1,0904.2 DraftofEnvironmentalAnalysis 1225$4580$ Ͳ$ Ͳ$407,200$10013,500$121,080$157$22,5854.3 EnvironmentalNoticing,OutreachandFilingͲ$ Ͳ$ Ͳ$ Ͳ$2360$81,080$ Ͳ$10$1,4404.4 FinalDraftofEnvironmentalAnalysis 1225$1145$ Ͳ$ Ͳ$81,440$162,160$ Ͳ$26$3,9704.5 AdoptionͲ$ Ͳ$ Ͳ$ Ͳ$1180$4540$2180$7$900Subtotal3675$6870$ Ͳ Ͳ$ Ͳ Ͳ$559,900$12817,280$141,260$20629,985$Task5:FacilitationofReviewandApprovalofGeneralPlanAmendments5.1 OngoingStaffReviewDraftofHousingElementAmendmentsͲ$101,450$202,800$404,200$ Ͳ$ Ͳ$ Ͳ$70$8,4505.2 FirstDraftofHousingElementAmendments2450$162,320$121,680$202,100$ Ͳ$ Ͳ$ Ͳ$50$6,5505.3 FinalDraftofHousingElementAmendments1225$4580$ Ͳ$202,100$ Ͳ$ Ͳ$ Ͳ$25$2,9055.4 StateCertificationandCityAdoption(HCDCoordinationAllowance)Ͳ$243,480$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$24$3,4805.5 PublicNoticing(advisory)Ͳ$1145$2280$ Ͳ$ Ͳ$ Ͳ$ Ͳ$3$425Subtotal3675$557,975$344,760$808,400$ Ͳ Ͳ$ Ͳ Ͳ$ Ͳ Ͳ$17221,810$Task6:ContingencyImplementationTasks6.1 ImplementationTasks(allowance) 2450$101,450$202,800$434,515$ Ͳ$ Ͳ$4360$79$9,575SUBTOTALOFPRIMARYTASKS 235,175$18526,825$10014,000$19920,895$599,900$12817,280$261,630$720147,000$DirectCosts:Travel,Printing,andMailing(allowance)3,000$TasksProjectTotal150,000$OptionalTask:EnvironmentalImpactReportͲEstimate$180,000Ͳ$200,0001NOTE:Theidentifiedstaffmemberswillplayaroleinthepublicengagmenttasks.ThestaffmembersandtheamountoftimewillbedeterminedbythecommunityengagementmethodsselectedbytheCity.Env.ProjectAssociates Admin. TotalB.PrasseEnv.DirectorL.Stetson1PrincipalG.Sharrow1ProjectManagerR.Yanke1AssociateB.Fernandez1SeniorProjectAssociate
42 City of Azusa | Housing Element Update Services – 6th Cycle – 2021-2029
AZUSA
THE CANYON CITY
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
October 6, 2020
Matt Marquez
Director of Economic and Community Development
City of Azusa
213 E. Foothill Boulevard
Azusa, CA 91702
RE: 2020 Local Early Action Planning (LEAP) Grants Program Award
Dear Matt Marquez:
The California Department of Housing and Community Development (Department) is
pleased to announce that the City of Azusa has been approved for funding under the
Local Early Action Planning Grants Program (LEAP Program). The Department has
determined that the application submitted in response to the Notice of Funding
Availability released on January 27, 2020, meets LEAP Program requirements. This
letter constitutes a conditional commitment of an award in the amount of $150,000.
The LEAP Program reflects the state’s commitment to work in partnership with local
governments to address California’s critical housing needs. Local governments are
using the grant awards for the preparation and adoption of planning documents,
process improvements that accelerate housing production, and to facilitate compliance
in implementing the sixth cycle of the regional housing need assessment (RHNA).
Congratulations on your successful application. Staff will be contacting you shortly to
initiate the process of the Standard Agreement for fund distribution. For further
information, please contact Fidel Herrera, of our staff, at (916) 263-7441 or at
fidel.herrera@hcd.ca.gov.
Sincerely,
Gustavo Velasquez
Director
Attachment 2