HomeMy WebLinkAboutE-5.1. Award Procurement Contract LED StreetlightsCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: NOVEMBER 23, 2020
SUBJECT: AWARD A PROCUREMENT CONTRACT TO LEOTEK ELECTRONICS
USA LLC FOR FURNISHING 550 COMMERCIAL LED STREETLIGHT
FIXTURES
BACKGROUND:
The Azusa Light and Water’s (ALW) has determined that deploying light emitting diode (LED)
streetlights throughout the City will provide 40% in energy savings, reduce maintenance costs,
and improve safety and aesthetics over the existing high pressure sodium (HPS) streetlights.
Staff solicited bids and received proposals for commercial LED streetlight fixtures from 4
bidders on November 18, 2020. Staff recommends award to Leotek Electronics USA, LLC
(Leotek) as the lowest responsible bidder.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1) Approve the Award of Procurement Contract Project LD2020-SL-250W to Leotek
Electronics USA, LLC. in an amount not-to-exceed $97,020; and
2) Authorize the City Manager to execute the Contract, in a form acceptable to the City
Attorney
ANALYSIS:
On August 17, 2020, Staff recommended the Utility Board to award the purchasing contract to
Anixter Inc. to purchase only 1500 units of residential LED streetlight fixtures. Due to the
discontinuation by the manufacturer on the specified fixtures, Staff had to postpone the
procurement of 550 units of the commercial LED streetlight fixtures for further testing and
evaluation.
E-5Approved
Utility Board
11/23/20
Leotek Electronics USA, LLC Contract LD2020-SL-250W
November 23, 2020
Page 2
Staff confirmed that the new model fixtures complied with Department standards by testing
several units in the field for couple of months. As a result, Staff has determined that the new 250
Watt fixtures meet City’s requirements. On October 30, 2020 Staff advertised to solicit for
proposals for 550 units of the 250 Watt LED streetlight fixtures in the San Gabriel Valley
Tribune. On November 18, 2020, four (4) bids were received, opened, and publicly announced at
the City Clerk’s office. Staff is seeking the Utility Board’s approval to award a procurement
contract to Leotek Electronics USA, LLC. for 550 commercial LED fixtures in an amount not to
exceed $97,020.00. The table below depicts the bid results:
Bidders LED Fixtures Unit
Cost
Qty. Subtotal Total with
10.25% Taxes
Leotek $160.00 550 $88,000.00 $97,020.00
Excellence Opto Inc. $164.50 550 $90,475.00 $99,748.68
Anixter $183.90 550 $101,145.00 $111,512.36
Graybar $209.16 550 $115,038.00 $126,829.40
FISCAL IMPACT:
Funding for this project is budgeted for under the Energy Efficiency Fund #24.
Prepared by: Reviewed and Approved:
Hien K. Vuong Manny Robledo
Assistant Director – Electric Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) Leotek LED Streetlight Bid Proposal
2) Procurement Contract