HomeMy WebLinkAboutE-7 Staff Report - California Metro Patrol Inc Second AmendmentCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY & LIBRARY
SERVICES
DATE: DECEMBER 7, 2020
SUBJECT: REQUEST TO APPROVE SECOND AMENDMENT TO AGREEMENT WITH
CALIFORNIA METRO PATORL FOR SECURITY SERVICES
BACKGROUND:
In January of 2018 the City Council approved an agreement with California Metro Patrol to provide
Security Services for the Library and City Hall Campus. The City’s primary interest is to ensure the
safety of City employees, residents and City guests. The proposed action approves a one-year extension
to the Security Services Agreement and increases the annual not to exceed amount to $116,500.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the second amendment to California Metro Patrol to increase the not to exceed
annual amount to $116,500 including a one (1) year extension; and
2)Authorize the City Manager to execute an amendment to the contract, in a form acceptable to
the City Attorney, on behalf of the City; and
3) Approve necessary budget amendments and adjust the current fiscal year budget accordingly.
ANALYSIS:
In March of 2016, the Metro Gold Line station in the Azusa Downtown area opened and the result has
been an increase in the number of guests visiting the Library, Senior Center and City Hall Campus
vicinity. Some of these visits have resulted in trespassing and incivility behavior toward staff and
patrons.
APPROVED
CITY COUNCIL
12/7/2020
Second Amend – California Metro Patrol
December 7, 2020
Page 2
On January 16, 2018, City Council awarded a Security Services Agreement with California Metro
Patrol. The Contract has been effective from January 17, 2018 and is due to expire January 16, 2021.
The city purchasing policy requires that additional one–year extensions of the contract be considered by
the City Council. The Second Amendment would extend the contract for a final year through January
16, 2022. Additionally it would approve an annual increase of $27,000 to a not-to-exceed annual amount
of $116,500 to the current year and final year of the Contract.
FISCAL IMPACT:
Upon Council approval of the recommended actions, staff will prepare a FY 2020-2021 budget
amendment in the amount of $51,000 under 10-90-000-000-6493.
Prepared by: Fiscal Impact Review:
Ann Graf Talika M. Johnson
Director of Information Technology Director of Administrative Services
& Library Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Second Amendment with California Metro Patrol
CITY OF AZUSA
SECOND AMENDMENT TO
AGREEMENT FOR SECURITY SERVICES
1.PARTIES AND DATE.
This Second Amendment to the Agreement for Security Services (“Second Amendment”)
is entered into on the ____ day of December, 2020, by and between the City of Azusa
(hereinafter referred to as the “City”) and California Metro Patrol (hereinafter referred to as the
Consultant. City and Consultant are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Security Services
dated January 17, 2018. (“Agreement”).
2.2 Second Amendment. The Parties now desire to amend the Agreement in order to
renew the Agreement for an additional one-year term and increase the total compensation under
the Agreement.
3.TERMS.
3.1 Term. : Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for one year from January
17, 2021 to January 16,2022, unless earlier terminated as provided in the Agreement.
3.2 Compensation. The total compensation for the Services provided pursuant to this
Second Amendment shall not exceed One Hundred Sixteen Thousand Five Hundred Dollars,
($116,500) annually without written approval of the City Manager. Consultant shall receive
compensation, including authorized reimbursements, for all Services rendered under this Second
Amendment.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this Second Amendment, the remaining provisions of the Agreement shall remain in full force
and effect.
45635.01000\31368292. 1 B-1
Attachment 1
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of December, 2020.
CITY OF AZUSA CALIFORNIA METRO PATROL
By:
Sergio Gonzales City Manager
By:
Joseph Perez, Operations Chief
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
By:
Robert Sanderson, Administrative Chief
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney
45635.01000\31368292. 1 B-2