HomeMy WebLinkAboutE-7 Staff Report - Purchase of Underground Copper Cables with CED IncCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: DECEMBER 21, 2020
SUBJECT: PURCHASE OF UNDERGROUND COPPER CABLE #500 KCMIL
BACKGROUND:
The City stocks as inventory, underground copper cable #500 KCMIL for use by the Electric Division
for various projects throughout the city. As the Electric Division supplies electric service to its
customers, underground copper cable #500 KCMIL is used from inventory in the City’s Central Stores
Warehouse. This action approves the purchase of underground copper cable, and will ensure that
inventory levels are maintained so that no delays are experienced when cable is required.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the issuance of a purchase order to Consolidated Electrical Distributors, LLC in an
amount of $90,568.81 for the purchase of underground copper cable.
ANALYSIS:
Underground copper cable is essential to providing electric service to the City’s customers. These cables
must constantly be kept in stock to avoid delays in service as they have a standard lead-time of six (6) to
seven (7) weeks. Cables are stored as inventory under the Purchasing Division and are released when
utilized by the Electric Division. The cost to purchase these items exceeds the City Manager’s authority,
thus, City Council approval is required.
The purchase of Underground Copper Cables are exempt from bidding under Azusa Municipal Code
Section 2-517 (37) – Solicitation and bidding exemptions; Electric Transformers, primary and secondary
copper cable, electric switches and controllers. Staff did, however, bid amongst the three largest
vendors and Consolidated Electrical Distributors, LLC was the lowest bidder. Staff is requesting
approval to purchase the underground copper cables with the lowest bidder at the time, Consolidated
Electrical Distributors, LLC for $90,568.81
APPROVED
CITY COUNCIL
12/21/2020
Purchase Underground Copper Cable #500 KCMIL
December 21, 2020
Page 2
FISCAL IMPACT:
The total cost of $90,568.81 for the underground copper cable will be purchased under Stores Inventory
Account Number 33-00-000-000-1601. The cables will be charged to the Light Division once checked
out with the appropriate account number.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager